The office of Village Manager for the Village of Port Chester shall remain in effect as heretofore established, except as hereinafter modified. The Village Manager shall be the chief administrative officer of Village government operations. Said Manager shall be responsible to the Mayor and Board of Trustees for the administration of all Village affairs placed in the Manager's charge as defined herein.
Unless otherwise prescribed by a written contractual agreement, the Mayor and Board of Trustees may remove the Village Manager at any time by a majority vote of its members.
[Amended 2-18-1998 by L.L. No. 3-1998; 3-31-2004 by L.L. No. 6-2004]
The Board of Trustees may appoint an Assistant Village Manager, who shall perform the duties and assume the responsibilities of the Village Manager during his or her absence or inability to act. The Assistant Manager shall have such duties as may be assigned by the Board of Trustees and the Village Manager. Unless otherwise prescribed by a written contractual agreement, the Assistant Manager shall serve at the pleasure of the Board of Trustees. The Board of Trustees shall fix the Assistant Manager's salary and other terms and conditions of employment not inconsistent with the provisions hereof.
[Amended 3-31-2004 by L.L. No. 6-2004]
The Village Manager shall devote his entire time to the duties of the office herein prescribed. He shall have and exercise the administrative powers of the Village, including the appointment and dismissal of all the Village employees, except the Corporation Counsel and Village Clerk/Treasurer, and shall also be the chief fiscal officer of the Village. The appointment and dismissal of any head of Village departments shall be subject to confirmation and approval of the Board of Trustees. Said Manager's specific powers and duties shall include, but not be limited to, the following:
A. To direct, coordinate and supervise the operation and administration of all departments, offices and agencies of the Village government. To issue directions, instructions and orders to department heads and require information and compliance from them.
B. To prescribe, alter and curtail the duties and powers of department heads, subject to confirmation and approval of the Board of Trustees.
C. To appoint, suspend and dismiss all Village employees, except that the appointment, suspension and dismissal of department heads shall be subject to the confirmation and approval of the Board of Trustees. The Manager may authorize the head of a department responsible to him to appoint, suspend and remove such subordinates in such department. The Village Manager shall report each such action to the Board of Trustees at its next regular meeting. This power shall be exercised in accordance with applicable policies as may be implemented by the Board of Trustees, the civil service and other laws and collective bargaining agreements.
D. To propose an annual budget estimate, capital improvement program and recommendations for financing them. To have and exercise all other powers and duties of a Village budget officer as prescribed by law.
E. To control expenditures within the amounts appropriated by the Board of Trustees by enforcing appropriate administrative controls.
F. To report and interpret the financial condition of the Village to the Board of Trustees regularly and to initiate or recommend such actions as may be necessary to avoid incurring a deficit.
G. To participate on behalf of the Village in collective negotiations with all employee representatives in the manner and to the extent directed by the Board of Trustees.
H. To regulate and approve the purchase of all materials, supplies and equipment and the letting of contracts, subject to the general policies and budget appropriations of the Board of Trustees and the requirements of law. To prescribe and enforce rules and administrative procedures for the central control of specification development, order placement and the obligation of Village purchasing authority.
I. To attend executive and public sessions of the Board of Trustees and provide information, analyses and evaluations relevant to all agenda items and to Trustees' questions.
J. To propose to the Board of Trustees such legislative and policy measures as he deems necessary for the health, safety and welfare of the community and that will improve the effectiveness, efficiency and services provided by the Village government or reduce its costs.
K. To investigate complaints and inquiries by the Mayor and Trustees concerning government operations and services and to report corrective actions taken, as well as proposals for any necessary legislative or policy action, to the Board of Trustees. To make such other reports as the Board of Trustees may require concerning the operations and services of the departments of Village government.
L. To determine the administrative measures needed to execute and enforce the ordinances and other enactments of the Board of Trustees, as well as federal, state and county laws and regulations applicable to the Village, and to issue appropriate directions, instructions and orders to administrative officials and employees subject to his direction and supervision.
M. To oversee the fulfillment of provisions of franchises, licenses, permits and privileges granted to the Village, and contracts to which it is a party, and to recommend appropriate remedial action to the Board of Trustees in the event that commitments are not fulfilled.
N. All matters involving policy shall be submitted by the Village Manager to the Board of Trustees prior to the Manager taking a public position on any such matters of policy.
The appointed administrative officials and employees of the Village shall perform such duties as may be required of them by the Village Manager under general regulation of the Board of Trustees.
The Village Manager shall furnish a surety bond to be approved by the Board of Trustees, said bond to be conditioned on the faithful performance of his duties. The premium for said bond shall be paid by the Village.