[Amended 5-14-1989 by Ord. No. 1447; 2-10-1992 by Ord. No. 1523]
The City shall have the following administrative departments, designated by the following identifying numbers:
1.
Department of Public Affairs and Safety.
2.
Department of Accounts and Finances.
3.
Department of Administration, Development and Public Operations.
[Amended 12-9-2002 by Ord. No. 1860]
4.
Department of Public Works.
5.
Department of Parks and Recreation.
Department supervisors and City employees, upon a vacancy, shall be interviewed by the City Administrator; the department director may direct the City Administrator to interview certain individuals. The City Administrator shall submit the best qualified person to that department director for approval. Upon the approval of that recommendation by the department director, he shall then present that person to the Council for approval. Department supervisors and City employees shall be subject to removal at the request of the City Administrator to the department director. Upon the approval of that recommendation by the department director, he shall then present the recommendation of removal to the City Council for its approval.
A. 
Department supervisors/department heads shall meet with the City Administrator once a month to discuss and organize that month's work schedule. Those supervisors/department heads who shall be required to meet are:
[Amended 5-14-1989 by Ord. No. 1447; 12-9-2002 by Ord. No. 1860; 9-14-2015 by Ord. No. 2056]
(1) 
Department of Public Works: the Municipal/Consulting Engineer, the City Surveyor/Projects Consultant and the Superintendent of Streets.
(2) 
Department of Parks and Recreation: the Superintendent of Parks and Recreation, Rink Manager, Golf Course Superintendent and PGA Golf Professional.
(3) 
Department of Administration, Development and Public Operations: the Planning Director or their designee, the Superintendent of Buildings, Property and Maintenance, and the Parking Manager.
B. 
Each department supervisor shall perform all duties required by his office by Charter, by ordinance or other laws, and each shall perform such duties not in conflict therewith as may be assigned by the City Administrator. Specific duties shall include:
(1) 
Responsibility to the City Administrator. Be immediately responsible to the Administrator for the effective administration of his department and all activities assigned thereto.
(2) 
Cooperation with other departments. Furnish to any other department or office such service, labor, equipment or materials as may be requisitioned by the head of such other office and as its own facilities permit.
(3) 
Authority over employees. Shall recommend to the City Administrator the appointment and removal of all subordinates under them, subject to the Council approval.
(4) 
Report to the City Administrator. Submit quarterly reports of the activities of his department to the City Administrator and the City Council.
(5) 
Maintaining records. Establish and maintain a system of records and reports in sufficient detail to furnish all information necessary for proper control of departmental activities and to form a basis for the reports required by the City Administrator and the Council.
(6) 
Inaugurating sound practices. Keep informed as to the latest practices in his particular field and shall inaugurate, with the approval of the City Administrator and the City Council, such new practices as appear to be of benefit to the service and to the public.
(7) 
Delegation of duties. Have power to delegate to members of the departments or divisions coming under his direction such duties and responsibilities as deemed advisable, together with proportionate authority for their fulfillment, but in no case may he delegate their overall responsibility or any of their accountability.
(8) 
Maintaining equipment. Be responsible for the proper custody and maintenance of all City property and equipment used in his department.
(9) 
Purchase orders. All requests for purchase orders will go through the Fiscal Director, with the City Administrator cosigning them.
(10) 
Deposits. It shall be the duty of all supervisors to make deposits to the City Treasurer by 2:00 p.m. of each working day.
[Amended 5-14-2001 by Ord. No. 1820; 12-9-2002 by Ord. No. 1860; 9-14-2015 by Ord. No. 2056]
The Department of Public Affairs and Safety shall be headed and supervised by the Mayor of the City, as provided by the Home Rule Charter, Act of 1988, August 20, Article VI, § C-32 et seq. This Department shall consist of the Police Department, Fire Department and a portion of the Planning and Development Department. The areas of responsibility shall include:
A. 
Police Department. The Department of Police shall be responsible for the protection of persons and property within the City against crimes. The Department of Police shall be headed by a Chief who shall be responsible to the Mayor for the performance of the function of the Department. The duties of the Chief shall be to:
(1) 
Prevent crimes against persons and property.
(2) 
Enforce all criminal laws, motor vehicle laws and ordinances.
(3) 
Detect and apprehend offenders and suspected persons.
(4) 
Maintain records and files of crimes and criminals.
(5) 
Operate facilities for the safekeeping of prisoners.
(6) 
Develop and conduct community relations and education programs.
(7) 
Operate and maintain the police radio and other City radio and emergency communication systems as may be assigned to the Department by the Mayor.
(8) 
Maintain records and logs relating to radio and emergency communication systems as are required by law.
(9) 
Supervise the meter enforcement persons and school crossing guards.
(10) 
Develop the Police Administration Manual with the Mayor.
(11) 
Maintain personnel and vacation records for all police officers.
(12) 
All requests for purchase orders will go through the Fiscal Director and be cosigned by the Mayor.
(13) 
In relationship to the City Administrator, refer all nonemergency/non-public-safety human resource matters of the Police Department to the City Administrator who will act as Human Resource Director for all departments in these matters.
B. 
Fire Department. The Department of Fire shall be responsible for the protection of persons and property within the City against fire. For purposes of providing statutory governmental immunities and recognition for workers' compensation protection as is required under the statutes of the Commonwealth of Pennsylvania, this subsection officially recognizes certain fire companies as the primary fire protection service/organization for the City of Greensburg; and recognizes the Greensburg Volunteer Fire Department as the official Fire Department(s) of the City of Greensburg.
(1) 
Recognized primary fire response organizations. The following companies and their respective members hereunder shall all be deemed "employees" of the City of Greensburg as defined by the Workers' Compensation Act, Title 7, Section 1031 (a)(1), and subject to Title 77, Section 481. The City officially recognizes (as the primary fire protection organizations of the City) the Greensburg Volunteer Fire Department, being made up of each of the six companies, sometimes known as the following: Greensburg Volunteer Fire Department Hose Company No. 1; Greensburg Volunteer Hose Company No. 2; Greensburg Volunteer Fire Department Hose Company No. 3; Greensburg Volunteer Fire Department Hose Company No. 6; Greensburg Volunteer Fire Department Hose Company No. 7; and Greensburg Volunteer Hose Company No. 8.
(2) 
Authorized activities of the Fire Department(s).
(a) 
The Greensburg Volunteer Fire Department recognized by this subsection is/are authorized to provide such services to the municipalities as may be necessary or as part of a secondary mutual aid response. This recognition includes, but is not limited to, the extinguishment and prevention of loss of life and property from fire, motor vehicle accident, medical emergency responses, hazardous material first response event(s) and Volunteer Fire Department search and/or rescue operations.
(b) 
The Department may also provide nonemergency and public service functions, including, but not limited to, the removing of water and debris from property after storms or other natural events and the assisting in the removal, abatement and prevention of damage or injury to persons or property regardless of the cause.
(c) 
The Department may also conduct and participate in such training activities and drills, either within or outside the City, as may be deemed necessary in order to maintain proficiency in providing said emergency services to the City.
(d) 
The Department may also respond to calls and provide services to other municipalities outside the City as part of a mutual aid response.
(e) 
The Department may provide public relations for fire prevention, life safety programs and membership recruitment and/or retention programs.
(f) 
The Department may create auxiliary groups who will fulfill special purposes that are recognized as being in the public interest of the City of Greensburg and the Greensburg Volunteer Fire Department's Mission. A recognized auxiliary group shall be designated as follows: the 420 Group. The 420 Group shall be made up of persons who are less than the minimum age required to be a member of the Greensburg Fire Companies. These young persons shall be under the direct supervision and control of the Fire Chief and his designated officer(s). They shall meet the Pennsylvania statutory requirements relating to minors being involved in the fire service. The Department shall provide the Mayor an approved list of rules and regulations applying to persons belonging to the 420 Group and an annual list provided in writing by the Fire Chief.
(3) 
Authorized activities of members in the Fire Department(s). "Members" shall be defined as any person in good standing and membership of the Greensburg Volunteer Fire Department and its recognized companies. In addition to actually going to, participating in or returning from activities of the Fire Department as authorized above, or in going to or returning from any activity, the members of the Fire Department(s) recognized by the municipality are also authorized to do the following activities:
(a) 
Engage in any type of drill, training, ceremony, practice, test and/or parades when duly called for or authorized by the Chief or officers of the Fire Department.
(b) 
Engage in fund-raising activities for the Fire Department(s) when authorized by the Chief or officers of the Fire Department.
(c) 
Engage in the performance of community service or activities authorized by the Chief of the Fire Department, i.e., construction projects and other activities.
(d) 
Engage in any duty required or recognized as an authorized activity of the Fire Department referred to in Subsection B(2)(b) above.
(4) 
Minimum requirements for new fighters. The recognized primary response organizations' members who will provide fire operations on fire or rescue scenes shall have the following minimum requirements for all new fire fighters:
(a) 
Shall complete the Greensburg Fire Academy Program ("proby" school) prior to participating in Departmental operations or interior fire grounds operations or perform patient handling/extrication during rescues.
(b) 
Any member who transfers from another fire department shall be required to comply with completing the Greensburg Fire Academy/proby school program or receive acknowledgement in writing from the Fire Chief and the Department Training Committee that the person has the requisite training, certifications and years of service as to be accepted into the Departmental operations without said probationary school training.
(5) 
Responsibilities of the Fire Chief. The Greensburg Volunteer Fire Department shall be headed by a Chief who is responsible to the Mayor for the performance and oversight of the Fire Department. The Chief shall be a City resident and selected by a majority vote of the membership of the fire companies making up the Greensburg Volunteer Fire Department. Said selection shall be subject to the approval of City Council and the Mayor. The duties of the Chief shall be to:
(a) 
Develop and direct appropriate and effective fire, rescue or other emergency operations, operational support and administrative activities of the Fire Department.
(b) 
Ensure that an effective incident command structure is in place for emergency responses and that effective strategic operations are initiated and completed.
(c) 
Ensure that the appropriate delegation of authority occurs for the completion of effective strategic operations.
(d) 
Coordinate and develop effective Department fiscal and/or budgetary plans and accountability programs.
(e) 
Oversee the effective development and implementation of effective administrative and operational programs to improve or facilitate effective strategic and tactical Fire Department emergency operations that include, but are not limited to, fire suppression, life-safety rescue, emergency medical response or any other community emergency that may be required of the Fire Department.
(f) 
Shall appoint Assistant Chiefs and Deputy Assistant Chiefs to assist in both operational and administrative responsibilities of the Fire Department.
(g) 
To be responsible for the acquisition, maintenance and repair of Greensburg Volunteer Fire Department vehicles.
(h) 
To conduct investigations in cooperation with any other local, state or federal agency into fires or other suspected crimes, searches or other events that are within the mission of the Greensburg Volunteer Fire Department.
(i) 
To identify, remove and control all life-safety hazards, whether fire or rescue, within the City and in conjunction with the Planning and Development Department.
(j) 
To develop and conduct public community relations and educational programs to improve fire safety or life-safety programs in cooperation with City agencies.
(k) 
To work with the appropriate City agencies that may be necessary for the purchase of Fire Department equipment with the appropriate agencies as designated by the City.
(l) 
Oversee and direct the maintenance of records relating to fires and fire hazards; and records and logs relating to radio and emergency communication systems as required by law.
(m) 
Direct purchase order requests to the Fiscal Director and City Administrator for final approval by Mayor and Council.
C. 
Planning and Development Department. The Planning and Development Department shall be responsible for the protection and safety of persons and property within the City through the enforcement of building and related structural codes. The Planning and Development Department shall be headed by the Planning Director or their designee who shall be responsible to the Mayor for the performance of the function of the Department. The duties of the Planning Director or their designee shall be to:
(1) 
Enforce building, electrical, plumbing, heating, housing, demolition and such other related structural use codes as may be enacted by law or ordinance and through a third party enforcement agency when necessary.
(2) 
Issue such licenses and permits as may be required by law or ordinance.
(3) 
Work in cooperation with the entire Planning and Development Department and with the contracted third party reviewer managing operations.
(4) 
Remove, identify and control fire hazards in conjunction with the Fire Department.
(5) 
Enforce laws, ordinances, rules and regulations relating to fires and fire hazards.
(6) 
Conduct investigations, in cooperation with appropriate Police and Fire Department authorities, into suspected crimes relating to fire and safety hazards.
(7) 
Direct and supervise the Health Officer.
(8) 
In relationship to the City Administrator, refer all nonemergency/non-public-safety human resource matters to the City Administrator who will act as Human Resource Director for all departments in these matters.
The Director of Accounts and Finances shall be a member of the Council, as selected by the Council at its organization meeting as provided by the Charter. The Deputy Department Director will be the Fiscal Director, whose duties shall be as provided in § 5-7 of this Administrative Code and by the Home Rule Charter, Act of 1988, August 20, Article IX, § C-47 et seq.
[Amended 5-14-1989 by Ord. No. 1447; 5-13-1991 by Ord. No. 1483; 2-10-1992 by Ord. No. 1523; 12-9-2002 by Ord. No. 1860; 9-14-2015 by Ord. No. 2056]
The Director of this Department shall be a member of the Council, as selected by the Council at its organization meeting as provided by the Charter. The City Administrator shall be the Deputy Director of this Department and shall have duties delegated by the Department Director of this Department. This Department shall consist of Planning and Development Public Operations and Parking Facilities. The areas of responsibility shall include:
A. 
Planning and Development Department. The Planning and Development Department shall be supervised by the Planning Director or their designee. The Planning Director or their designee shall be responsible to the Council member who has been selected by the Council as Department Director and to the City Administrator, who is the Deputy Director of this Department. The duties of the Planning Director or their designee shall be:
(1) 
The charge, control, management and supervision of all planning matters of the City.
(2) 
The charge, control, management and supervision of all City zoning matters.
(3) 
Supervision of all county, state and federal grant matters.
(4) 
Supervision of Community Development Grant Fund matters in conjunction with the Fiscal Director and City Administrator.
(5) 
Management and supervision of all matters concerning community development, business development, commercial development, industrial development, residential development and recreational development.
(6) 
Coordination of the activities of the Zoning Hearing Board, the Planning Commission and with the residents of the City and the Council. This shall include the implementation of the following procedure and guidelines:
(a) 
In order for a request to be placed on the Zoning Hearing Board agenda or for a zoning change or conditional use request to be placed on the Planning Commission agenda, all property owners, developers, etc., must submit their plans, drawings, petitions, etc., to the Planning Director or their designee no later than 2:00 p.m. 20 days prior to the next scheduled meeting. Items such as subdivisions and site plan reviews before the Planning Commission must be submitted one week prior to the next scheduled meeting no later than 2:00 p.m.
(b) 
The Planning Director or their designee has the authority to carry over a project for one month if the project is such that it is too major or detailed to allow the members of the Zoning Board and/or the Planning Commission to review the plans and reports detailing the project. The developer or property owner will be notified, in writing, by the Planning Director or their designee of this decision.
(c) 
After this cutoff point, the Planning Director or their designee will type a final agenda, including the location as well as what materials are available in the Planning and Development office for examination. This final agenda will be mailed out to the Board members as soon as possible after the cutoff point.
(d) 
The final agenda that is mailed out to the Board members will also include a request asking the Board members to notify the Planning Director or their designee at least one working day prior to the meeting if they are unable to attend this meeting. This will give the Planning Director or their designee advance notice of attendance in the event that enough members cannot attend to establish a quorum.
(e) 
After the Board members receive the final agenda, they will be given the opportunity to review any of the plans or reports in the Planning and Development office, if they wish.
(f) 
The Zoning Hearing Board shall meet at 4:00 p.m. on the third Wednesday of each month, provided that there is an agenda.
(g) 
The regular monthly meeting of the Planning Commission shall be held on the last Monday of each month at 7:00 p.m. This date and time may be changed or additional meetings may be scheduled in cases of unusual or special circumstances.
(h) 
In the event that the meeting date would fall on a holiday, the Board may change that meeting to another date, provided that proper notice is made.
(i) 
Special hearings or meetings may be scheduled in the event that the original meeting or hearing agenda becomes too full or for a special situation that would deem it necessary. The special meetings may be called by the Chairman of the Board.
B. 
Public Operations Department.
(1) 
The Department of Public Operations shall include the Maintenance Shop, traffic signal repairs, electrical, sign shop, and meter shop.
(2) 
The Public Operations Department shall be supervised by the Superintendent of Buildings, Property and Maintenance. The Superintendent shall be responsible to the Council member who has been selected by the Council as Department Director and to the City Administrator, who is the Deputy Director of this Department. The duties and responsibilities of the Public Operations Department shall be:
(a) 
The supervision and control of telephone, electric lights, traffic signals, inspection of all poles, cables and wires and any and all matters pertaining to electrical service.
(b) 
All matters and things pertaining to the maintenance and repair of parking meters.
(c) 
All matters and things pertaining to street name signs and safety signs.
(d) 
The charge, control, management and supervision of the collection of moneys from parking meters and all City parking lots, with the moneys, upon completion of collection, being taken immediately to the bank for deposit.
(e) 
The charge of all matters pertaining to all City maintenance.
(f) 
The Superintendent of Buildings, Property and Maintenance shall not change, control, manage or supervise any matters pertaining to garbage, garbage refuse collection or recycling. These duties shall be the responsibility of the City Administrator.
C. 
Parking facilities. The management of city-owned parking facilities shall be supervised by a Parking Manager. The Parking Manager shall be responsible to the Council Member who has been selected by the Council as the Department Director and to the City Administrator, who is the Deputy Director of this Department.
[Amended 5-14-1989 by Ord. No. 1447; 2-10-1992 by Ord. No. 1523; 12-21-1994 by Ord. No. 1646; 12-9-2002 by Ord. No. 1860; 9-14-2015 by Ord. No. 2056]
A. 
The Director of the Department of Public Works shall be a member of the Council, as selected by the Council at its organization meeting as provided by the Charter.
B. 
The Department of Public Works shall consist of the Street Department that shall be supervised by the Superintendent of Streets with assistance from the Municipal/Consulting Engineer and the City Surveyor/Projects Consultant, as follows:
(1) 
The Department shall provide engineering and surveying services for the City and maintain the City's real estate registry.
(2) 
All duties imposed by Article XV of the Third Class City Code[1] and by other provisions of the Third Class City Code and other Acts of Assembly applicable to City Engineers in cities of the third class, as well as all duties that may from time to time be prescribed by ordinance or resolution of the City Council shall be performed in the Department of Public Works.
[1]
Editor's Note: See 53 P.S. § 35101 et seq.
(3) 
An office shall be provided by the City for the purpose of occupation by the Municipal/Consulting Engineer and the City Surveyor/Projects Consultant, for hours as shall be prescribed by the Council.
(4) 
The Superintendent, Municipal/Consulting Engineer and Surveyor/Project Consultant shall devote all of their working time to the discharge of the duties of the Department for the benefit of the City.
(5) 
The Superintendent, Municipal/Consulting Engineer and Surveyor/Project Consultant shall attend meetings as he may be requested by any member of the Council to attend and make reports to the Council of any matter or matters which he may be requested to investigate and report upon.
(6) 
From time to time make such reports to the Council of the matters under the supervision and direction of his department or bureau as he may deem expedient and for the general welfare of the City and the safety and comfort of its inhabitants.
C. 
The City Administrator shall be the Deputy Department Director of this Department and shall have duties as delegated by the Department Director.
D. 
The areas of responsibility of the Street Department and City garage under the supervision of the Superintendent of Streets shall include:
(1) 
The construction and maintenance of the streets, bridges, curbs and gutters of the City, including the provision of street cleaning, snow removal and ice control services.
(2) 
The construction and maintenance of storm structures and facilities.
(3) 
The planting and maintenance and other vegetation along City rights-of-way and other property of the City.
(4) 
Providing procedures for proper maintenance and repair of sidewalks and bridges in accordance with City ordinances.
(5) 
Repair and maintenance of all municipal vehicles shall be conducted at the City garage except those vehicles whose repair and maintenance is specifically provided for elsewhere in this Code.
[Amended 5-14-1989 by Ord. No. 1447; 10-9-1989 by Ord. No. 1425; 2-10-1992 by Ord. No. 1523]
A. 
The Director of the Department of Parks and Recreation shall be a member of the Council, as selected by the Council at its organization meeting as provided by the Charter. This Department shall have charge, control, management and supervision of all public parks and playgrounds, including but not limited to Mt. Odin Park and St. Clair Park, and all other grounds and public parks not assigned to any other department. The City Administrator will be the Deputy Director of this Department and shall have duties as delegated by the Department Director.
[Amended 12-9-2002 by Ord. No. 1860]
B. 
The Department of Parks and Recreation shall include all public parks, playgrounds, including but not limited to Mt. Odin Park and St. Clair Park, and all other grounds and public parks not assigned to any other department.
C. 
Jurisdiction. Effective January 2, 1990, and thereafter, the Director of the Department of Parks and Recreation shall assume all duties heretofore residing within the Greensburg Recreation Board. The Director of said Department will also continue to have charge, control, management and supervision of all public parks and playgrounds and all public recreation, unless the facilities of the same are specifically assigned to the jurisdiction of any other department.
[Added 10-9-1989 by Ord. No. 1425; amended 12-9-2002 by Ord. No. 1860; 10-14-2019 by Ord. No. 2097]
D. 
Departmental organization.
(1) 
The Department of Parks and Recreation shall be supervised and controlled by the Director of said Department. The Council shall appoint by majority vote a Superintendent of Parks and Recreation and shall set his/her salary by the wage ordinance.[1]
[Amended 12-9-2002 by Ord. No. 1860]
[1]
Editor's Note: The Salary Ordinance is on file in the City offices.
(2) 
The Director of said Department shall appoint, subject to Council approval, three Supervisors, immediately subordinate to the direction of the Superintendent of Parks and Recreation to be designated the Golf Course Superintendent, the PGA Golf Pro and the Rink Manager. The Director of said Department may also, from time to time, subject to Council approval, appoint such assistants and employees as are needed for the efficient operation of said Department. The Council shall set the salaries of said supervisors and assistants and employees by the wage ordinance.[2]
[Amended 12-9-2002 by Ord. No. 1860]
[2]
Editor's Note: The Salary Ordinance is on file in the City offices.
Former Subsection D(3), which pertained to appointments to the Recreation Board, and which immediately followed this subsection, was repealed 10-14-2019 by Ord. No. 2097.
E. 
Superintendent's duties.
(1) 
The Superintendent of Parks and Recreation shall be responsible for the day-to-day supervision and management of the Department, at the direction of the Director of said Department. The Superintendent shall prepare, in writing, for Council approval, within 60 days of the effective date of this chapter, an administrative flowchart detailing the organizational structure and responsibilities of the Department and its personnel. The Superintendent will also prepare for Council approval job and duty descriptions detailing the responsibilities of each of the personnel under the Superintendent's direction, as well as a job and duty description for his own position.
[Amended 12-9-2002 by Ord. No. 1860]
(2) 
The Superintendent shall be responsible, in conjunction with the Director and the Fiscal Director, for the preparation of a detailed budget for operation of the Department, which shall be completed for submission to the Council for its review by September 30 of each calendar year.