[Amended 5-14-1989 by Ord. No. 1447; 2-10-1992 by Ord. No. 1523]
The City shall have the following administrative
departments, designated by the following identifying numbers:
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1.
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Department of Public Affairs and Safety.
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2.
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Department of Accounts and Finances.
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3.
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Department of Administration, Development and
Public Operations.
[Amended 12-9-2002 by Ord. No. 1860] |
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4.
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Department of Public Works.
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5.
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Department of Parks and Recreation.
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Department supervisors and City employees, upon
a vacancy, shall be interviewed by the City Administrator; the department
director may direct the City Administrator to interview certain individuals.
The City Administrator shall submit the best qualified person to that
department director for approval. Upon the approval of that recommendation
by the department director, he shall then present that person to the
Council for approval. Department supervisors and City employees shall
be subject to removal at the request of the City Administrator to
the department director. Upon the approval of that recommendation
by the department director, he shall then present the recommendation
of removal to the City Council for its approval.
A.
Department supervisors/department heads shall meet
with the City Administrator once a month to discuss and organize that
month's work schedule. Those supervisors/department heads who shall
be required to meet are:
[Amended 5-14-1989 by Ord. No. 1447; 12-9-2002 by Ord. No. 1860; 9-14-2015 by Ord. No. 2056]
(1)
Department of Public Works: the Municipal/Consulting Engineer, the
City Surveyor/Projects Consultant and the Superintendent of Streets.
(2)
Department of Parks and Recreation: the Superintendent of Parks and
Recreation, Rink Manager, Golf Course Superintendent and PGA Golf
Professional.
(3)
Department of Administration, Development and Public Operations:
the Planning Director or their designee, the Superintendent of Buildings,
Property and Maintenance, and the Parking Manager.
B.
Each department supervisor shall perform all duties
required by his office by Charter, by ordinance or other laws, and
each shall perform such duties not in conflict therewith as may be
assigned by the City Administrator. Specific duties shall include:
(1)
Responsibility to the City Administrator. Be immediately
responsible to the Administrator for the effective administration
of his department and all activities assigned thereto.
(2)
Cooperation with other departments. Furnish to any
other department or office such service, labor, equipment or materials
as may be requisitioned by the head of such other office and as its
own facilities permit.
(3)
Authority over employees. Shall recommend to the City
Administrator the appointment and removal of all subordinates under
them, subject to the Council approval.
(4)
Report to the City Administrator. Submit quarterly
reports of the activities of his department to the City Administrator
and the City Council.
(5)
Maintaining records. Establish and maintain a system
of records and reports in sufficient detail to furnish all information
necessary for proper control of departmental activities and to form
a basis for the reports required by the City Administrator and the
Council.
(6)
Inaugurating sound practices. Keep informed as to
the latest practices in his particular field and shall inaugurate,
with the approval of the City Administrator and the City Council,
such new practices as appear to be of benefit to the service and to
the public.
(7)
Delegation of duties. Have power to delegate to members
of the departments or divisions coming under his direction such duties
and responsibilities as deemed advisable, together with proportionate
authority for their fulfillment, but in no case may he delegate their
overall responsibility or any of their accountability.
(8)
Maintaining equipment. Be responsible for the proper
custody and maintenance of all City property and equipment used in
his department.
(9)
Purchase orders. All requests for purchase orders
will go through the Fiscal Director, with the City Administrator cosigning
them.
(10)
Deposits. It shall be the duty of all supervisors
to make deposits to the City Treasurer by 2:00 p.m. of each working
day.
[Amended 5-14-2001 by Ord. No. 1820; 12-9-2002 by Ord. No. 1860; 9-14-2015 by Ord. No. 2056]
The Department of Public Affairs and Safety shall be headed and supervised by the Mayor of the City, as provided by the Home Rule Charter, Act of 1988, August 20, Article VI, § C-32 et seq. This Department shall consist of the Police Department, Fire Department and a portion of the Planning and Development Department. The areas of responsibility shall include:
A.
Police Department. The Department of Police shall
be responsible for the protection of persons and property within the
City against crimes. The Department of Police shall be headed by a
Chief who shall be responsible to the Mayor for the performance of
the function of the Department. The duties of the Chief shall be to:
(1)
Prevent crimes against persons and property.
(2)
Enforce all criminal laws, motor vehicle laws and
ordinances.
(3)
Detect and apprehend offenders and suspected persons.
(4)
Maintain records and files of crimes and criminals.
(5)
Operate facilities for the safekeeping of prisoners.
(6)
Develop and conduct community relations and education
programs.
(7)
Operate and maintain the police radio and other City
radio and emergency communication systems as may be assigned to the
Department by the Mayor.
(8)
Maintain records and logs relating to radio and emergency
communication systems as are required by law.
(9)
Supervise the meter enforcement persons and school
crossing guards.
(10)
Develop the Police Administration Manual with the
Mayor.
(11)
Maintain personnel and vacation records for all police
officers.
(12)
All requests for purchase orders will go through the
Fiscal Director and be cosigned by the Mayor.
(13)
In relationship to the City Administrator, refer all
nonemergency/non-public-safety human resource matters of the Police
Department to the City Administrator who will act as Human Resource
Director for all departments in these matters.
B.
Fire Department. The Department of Fire shall be responsible
for the protection of persons and property within the City against
fire. For purposes of providing statutory governmental immunities
and recognition for workers' compensation protection as is required
under the statutes of the Commonwealth of Pennsylvania, this subsection
officially recognizes certain fire companies as the primary fire protection
service/organization for the City of Greensburg; and recognizes the
Greensburg Volunteer Fire Department as the official Fire Department(s)
of the City of Greensburg.
(1)
Recognized primary fire response organizations. The
following companies and their respective members hereunder shall all
be deemed "employees" of the City of Greensburg as defined by the
Workers' Compensation Act, Title 7, Section 1031 (a)(1), and subject
to Title 77, Section 481. The City officially recognizes (as the primary
fire protection organizations of the City) the Greensburg Volunteer
Fire Department, being made up of each of the six companies, sometimes
known as the following: Greensburg Volunteer Fire Department Hose
Company No. 1; Greensburg Volunteer Hose Company No. 2; Greensburg
Volunteer Fire Department Hose Company No. 3; Greensburg Volunteer
Fire Department Hose Company No. 6; Greensburg Volunteer Fire Department
Hose Company No. 7; and Greensburg Volunteer Hose Company No. 8.
(2)
Authorized activities of the Fire Department(s).
(a)
The Greensburg Volunteer Fire Department recognized
by this subsection is/are authorized to provide such services to the
municipalities as may be necessary or as part of a secondary mutual
aid response. This recognition includes, but is not limited to, the
extinguishment and prevention of loss of life and property from fire,
motor vehicle accident, medical emergency responses, hazardous material
first response event(s) and Volunteer Fire Department search and/or
rescue operations.
(b)
The Department may also provide nonemergency
and public service functions, including, but not limited to, the removing
of water and debris from property after storms or other natural events
and the assisting in the removal, abatement and prevention of damage
or injury to persons or property regardless of the cause.
(c)
The Department may also conduct and participate
in such training activities and drills, either within or outside the
City, as may be deemed necessary in order to maintain proficiency
in providing said emergency services to the City.
(d)
The Department may also respond to calls and
provide services to other municipalities outside the City as part
of a mutual aid response.
(e)
The Department may provide public relations
for fire prevention, life safety programs and membership recruitment
and/or retention programs.
(f)
The Department may create auxiliary groups who
will fulfill special purposes that are recognized as being in the
public interest of the City of Greensburg and the Greensburg Volunteer
Fire Department's Mission. A recognized auxiliary group shall be designated
as follows: the 420 Group. The 420 Group shall be made up of persons
who are less than the minimum age required to be a member of the Greensburg
Fire Companies. These young persons shall be under the direct supervision
and control of the Fire Chief and his designated officer(s). They
shall meet the Pennsylvania statutory requirements relating to minors
being involved in the fire service. The Department shall provide the
Mayor an approved list of rules and regulations applying to persons
belonging to the 420 Group and an annual list provided in writing
by the Fire Chief.
(3)
Authorized activities of members in the Fire Department(s).
"Members" shall be defined as any person in good standing and membership
of the Greensburg Volunteer Fire Department and its recognized companies.
In addition to actually going to, participating in or returning from
activities of the Fire Department as authorized above, or in going
to or returning from any activity, the members of the Fire Department(s)
recognized by the municipality are also authorized to do the following
activities:
(a)
Engage in any type of drill, training, ceremony,
practice, test and/or parades when duly called for or authorized by
the Chief or officers of the Fire Department.
(b)
Engage in fund-raising activities for the Fire
Department(s) when authorized by the Chief or officers of the Fire
Department.
(c)
Engage in the performance of community service
or activities authorized by the Chief of the Fire Department, i.e.,
construction projects and other activities.
(4)
Minimum requirements for new fighters. The recognized
primary response organizations' members who will provide fire operations
on fire or rescue scenes shall have the following minimum requirements
for all new fire fighters:
(a)
Shall complete the Greensburg Fire Academy Program
("proby" school) prior to participating in Departmental operations
or interior fire grounds operations or perform patient handling/extrication
during rescues.
(b)
Any member who transfers from another fire department
shall be required to comply with completing the Greensburg Fire Academy/proby
school program or receive acknowledgement in writing from the Fire
Chief and the Department Training Committee that the person has the
requisite training, certifications and years of service as to be accepted
into the Departmental operations without said probationary school
training.
(5)
Responsibilities of the Fire Chief. The Greensburg
Volunteer Fire Department shall be headed by a Chief who is responsible
to the Mayor for the performance and oversight of the Fire Department.
The Chief shall be a City resident and selected by a majority vote
of the membership of the fire companies making up the Greensburg Volunteer
Fire Department. Said selection shall be subject to the approval of
City Council and the Mayor. The duties of the Chief shall be to:
(a)
Develop and direct appropriate and effective
fire, rescue or other emergency operations, operational support and
administrative activities of the Fire Department.
(b)
Ensure that an effective incident command structure
is in place for emergency responses and that effective strategic operations
are initiated and completed.
(c)
Ensure that the appropriate delegation of authority
occurs for the completion of effective strategic operations.
(d)
Coordinate and develop effective Department
fiscal and/or budgetary plans and accountability programs.
(e)
Oversee the effective development and implementation
of effective administrative and operational programs to improve or
facilitate effective strategic and tactical Fire Department emergency
operations that include, but are not limited to, fire suppression,
life-safety rescue, emergency medical response or any other community
emergency that may be required of the Fire Department.
(f)
Shall appoint Assistant Chiefs and Deputy Assistant
Chiefs to assist in both operational and administrative responsibilities
of the Fire Department.
(g)
To be responsible for the acquisition, maintenance
and repair of Greensburg Volunteer Fire Department vehicles.
(h)
To conduct investigations in cooperation with
any other local, state or federal agency into fires or other suspected
crimes, searches or other events that are within the mission of the
Greensburg Volunteer Fire Department.
(i)
To identify, remove and control all life-safety hazards, whether
fire or rescue, within the City and in conjunction with the Planning
and Development Department.
(j)
To develop and conduct public community relations
and educational programs to improve fire safety or life-safety programs
in cooperation with City agencies.
(k)
To work with the appropriate City agencies that
may be necessary for the purchase of Fire Department equipment with
the appropriate agencies as designated by the City.
(l)
Oversee and direct the maintenance of records
relating to fires and fire hazards; and records and logs relating
to radio and emergency communication systems as required by law.
(m)
Direct purchase order requests to the Fiscal
Director and City Administrator for final approval by Mayor and Council.
C.
Planning and Development Department. The Planning and Development
Department shall be responsible for the protection and safety of persons
and property within the City through the enforcement of building and
related structural codes. The Planning and Development Department
shall be headed by the Planning Director or their designee who shall
be responsible to the Mayor for the performance of the function of
the Department. The duties of the Planning Director or their designee
shall be to:
(1)
Enforce building, electrical, plumbing, heating, housing, demolition
and such other related structural use codes as may be enacted by law
or ordinance and through a third party enforcement agency when necessary.
(2)
Issue such licenses and permits as may be required by law or ordinance.
(3)
Work in cooperation with the entire Planning and Development Department
and with the contracted third party reviewer managing operations.
(4)
Remove, identify and control fire hazards in conjunction with the
Fire Department.
(5)
Enforce laws, ordinances, rules and regulations relating to fires
and fire hazards.
(6)
Conduct investigations, in cooperation with appropriate Police and
Fire Department authorities, into suspected crimes relating to fire
and safety hazards.
(7)
Direct and supervise the Health Officer.
(8)
In relationship to the City Administrator, refer all nonemergency/non-public-safety
human resource matters to the City Administrator who will act as Human
Resource Director for all departments in these matters.
The Director of Accounts and Finances shall be a member of the Council, as selected by the Council at its organization meeting as provided by the Charter. The Deputy Department Director will be the Fiscal Director, whose duties shall be as provided in § 5-7 of this Administrative Code and by the Home Rule Charter, Act of 1988, August 20, Article IX, § C-47 et seq.
[Amended 5-14-1989 by Ord. No. 1447; 5-13-1991 by Ord. No. 1483; 2-10-1992 by Ord. No. 1523; 12-9-2002 by Ord. No. 1860; 9-14-2015 by Ord. No. 2056]
The Director of this Department shall be a member of the Council,
as selected by the Council at its organization meeting as provided
by the Charter. The City Administrator shall be the Deputy Director
of this Department and shall have duties delegated by the Department
Director of this Department. This Department shall consist of Planning
and Development Public Operations and Parking Facilities. The areas
of responsibility shall include:
A.
Planning and Development Department. The Planning and Development
Department shall be supervised by the Planning Director or their designee.
The Planning Director or their designee shall be responsible to the
Council member who has been selected by the Council as Department
Director and to the City Administrator, who is the Deputy Director
of this Department. The duties of the Planning Director or their designee
shall be:
(1)
The charge, control, management and supervision of all planning matters
of the City.
(2)
The charge, control, management and supervision of all City zoning
matters.
(3)
Supervision of all county, state and federal grant matters.
(4)
Supervision of Community Development Grant Fund matters in conjunction
with the Fiscal Director and City Administrator.
(5)
Management and supervision of all matters concerning community development,
business development, commercial development, industrial development,
residential development and recreational development.
(6)
Coordination of the activities of the Zoning Hearing Board, the Planning
Commission and with the residents of the City and the Council. This
shall include the implementation of the following procedure and guidelines:
(a)
In order for a request to be placed on the Zoning Hearing Board
agenda or for a zoning change or conditional use request to be placed
on the Planning Commission agenda, all property owners, developers,
etc., must submit their plans, drawings, petitions, etc., to the Planning
Director or their designee no later than 2:00 p.m. 20 days prior to
the next scheduled meeting. Items such as subdivisions and site plan
reviews before the Planning Commission must be submitted one week
prior to the next scheduled meeting no later than 2:00 p.m.
(b)
The Planning Director or their designee has the authority to
carry over a project for one month if the project is such that it
is too major or detailed to allow the members of the Zoning Board
and/or the Planning Commission to review the plans and reports detailing
the project. The developer or property owner will be notified, in
writing, by the Planning Director or their designee of this decision.
(c)
After this cutoff point, the Planning Director or their designee
will type a final agenda, including the location as well as what materials
are available in the Planning and Development office for examination.
This final agenda will be mailed out to the Board members as soon
as possible after the cutoff point.
(d)
The final agenda that is mailed out to the Board members will
also include a request asking the Board members to notify the Planning
Director or their designee at least one working day prior to the meeting
if they are unable to attend this meeting. This will give the Planning
Director or their designee advance notice of attendance in the event
that enough members cannot attend to establish a quorum.
(e)
After the Board members receive the final agenda, they will
be given the opportunity to review any of the plans or reports in
the Planning and Development office, if they wish.
(f)
The Zoning Hearing Board shall meet at 4:00 p.m. on the third
Wednesday of each month, provided that there is an agenda.
(g)
The regular monthly meeting of the Planning Commission shall
be held on the last Monday of each month at 7:00 p.m. This date and
time may be changed or additional meetings may be scheduled in cases
of unusual or special circumstances.
(h)
In the event that the meeting date would fall on a holiday,
the Board may change that meeting to another date, provided that proper
notice is made.
(i)
Special hearings or meetings may be scheduled in the event that
the original meeting or hearing agenda becomes too full or for a special
situation that would deem it necessary. The special meetings may be
called by the Chairman of the Board.
B.
Public Operations Department.
(1)
The Department of Public Operations shall include the Maintenance
Shop, traffic signal repairs, electrical, sign shop, and meter shop.
(2)
The Public Operations Department shall be supervised by the Superintendent
of Buildings, Property and Maintenance. The Superintendent shall be
responsible to the Council member who has been selected by the Council
as Department Director and to the City Administrator, who is the Deputy
Director of this Department. The duties and responsibilities of the
Public Operations Department shall be:
(a)
The supervision and control of telephone, electric lights, traffic
signals, inspection of all poles, cables and wires and any and all
matters pertaining to electrical service.
(b)
All matters and things pertaining to the maintenance and repair
of parking meters.
(c)
All matters and things pertaining to street name signs and safety
signs.
(d)
The charge, control, management and supervision of the collection
of moneys from parking meters and all City parking lots, with the
moneys, upon completion of collection, being taken immediately to
the bank for deposit.
(e)
The charge of all matters pertaining to all City maintenance.
(f)
The Superintendent of Buildings, Property and Maintenance shall
not change, control, manage or supervise any matters pertaining to
garbage, garbage refuse collection or recycling. These duties shall
be the responsibility of the City Administrator.
C.
Parking facilities. The management of city-owned parking facilities
shall be supervised by a Parking Manager. The Parking Manager shall
be responsible to the Council Member who has been selected by the
Council as the Department Director and to the City Administrator,
who is the Deputy Director of this Department.
[Amended 5-14-1989 by Ord. No. 1447; 2-10-1992 by Ord. No. 1523; 12-21-1994 by Ord. No.
1646; 12-9-2002 by Ord. No. 1860; 9-14-2015 by Ord. No. 2056]
A.
The Director of the Department of Public Works shall be a member
of the Council, as selected by the Council at its organization meeting
as provided by the Charter.
B.
The Department of Public Works shall consist of the Street Department
that shall be supervised by the Superintendent of Streets with assistance
from the Municipal/Consulting Engineer and the City Surveyor/Projects
Consultant, as follows:
(1)
The Department shall provide engineering and surveying services for
the City and maintain the City's real estate registry.
(2)
All duties imposed by Article XV of the Third Class City Code[1] and by other provisions of the Third Class City Code and
other Acts of Assembly applicable to City Engineers in cities of the
third class, as well as all duties that may from time to time be prescribed
by ordinance or resolution of the City Council shall be performed
in the Department of Public Works.
[1]
Editor's Note: See 53 P.S. § 35101 et seq.
(3)
An office shall be provided by the City for the purpose of occupation
by the Municipal/Consulting Engineer and the City Surveyor/Projects
Consultant, for hours as shall be prescribed by the Council.
(4)
The Superintendent, Municipal/Consulting Engineer and Surveyor/Project
Consultant shall devote all of their working time to the discharge
of the duties of the Department for the benefit of the City.
(5)
The Superintendent, Municipal/Consulting Engineer and Surveyor/Project
Consultant shall attend meetings as he may be requested by any member
of the Council to attend and make reports to the Council of any matter
or matters which he may be requested to investigate and report upon.
(6)
From time to time make such reports to the Council of the matters
under the supervision and direction of his department or bureau as
he may deem expedient and for the general welfare of the City and
the safety and comfort of its inhabitants.
C.
The City Administrator shall be the Deputy Department Director of
this Department and shall have duties as delegated by the Department
Director.
D.
The areas of responsibility of the Street Department and City garage
under the supervision of the Superintendent of Streets shall include:
(1)
The construction and maintenance of the streets, bridges, curbs and
gutters of the City, including the provision of street cleaning, snow
removal and ice control services.
(2)
The construction and maintenance of storm structures and facilities.
(3)
The planting and maintenance and other vegetation along City rights-of-way
and other property of the City.
(4)
Providing procedures for proper maintenance and repair of sidewalks
and bridges in accordance with City ordinances.
(5)
Repair and maintenance of all municipal vehicles shall be conducted
at the City garage except those vehicles whose repair and maintenance
is specifically provided for elsewhere in this Code.
[Amended 5-14-1989 by Ord. No. 1447; 10-9-1989 by Ord. No. 1425; 2-10-1992 by Ord. No. 1523]
A.
The Director of the Department of Parks and Recreation
shall be a member of the Council, as selected by the Council at its
organization meeting as provided by the Charter. This Department shall
have charge, control, management and supervision of all public parks
and playgrounds, including but not limited to Mt. Odin Park and St.
Clair Park, and all other grounds and public parks not assigned to
any other department. The City Administrator will be the Deputy Director
of this Department and shall have duties as delegated by the Department
Director.
[Amended 12-9-2002 by Ord. No. 1860]
B.
The Department of Parks and Recreation shall include
all public parks, playgrounds, including but not limited to Mt. Odin
Park and St. Clair Park, and all other grounds and public parks not
assigned to any other department.
C.
Jurisdiction. Effective January 2, 1990, and thereafter,
the Director of the Department of Parks and Recreation shall assume
all duties heretofore residing within the Greensburg Recreation Board.
The Director of said Department will also continue to have charge,
control, management and supervision of all public parks and playgrounds
and all public recreation, unless the facilities of the same are specifically
assigned to the jurisdiction of any other department.
[Added 10-9-1989 by Ord. No. 1425; amended 12-9-2002 by Ord. No. 1860; 10-14-2019 by Ord. No.
2097]
D.
Departmental organization.
(1)
The Department of Parks and Recreation shall be supervised
and controlled by the Director of said Department. The Council shall
appoint by majority vote a Superintendent of Parks and Recreation
and shall set his/her salary by the wage ordinance.[1]
[Amended 12-9-2002 by Ord. No. 1860]
[1]
Editor's Note: The Salary Ordinance is on
file in the City offices.
(2)
The Director of said Department shall appoint, subject
to Council approval, three Supervisors, immediately subordinate to
the direction of the Superintendent of Parks and Recreation to be
designated the Golf Course Superintendent, the PGA Golf Pro and the
Rink Manager. The Director of said Department may also, from time
to time, subject to Council approval, appoint such assistants and
employees as are needed for the efficient operation of said Department.
The Council shall set the salaries of said supervisors and assistants
and employees by the wage ordinance.[2]
[Amended 12-9-2002 by Ord. No. 1860]
[2]
Editor's Note: The Salary Ordinance is on
file in the City offices.
Former Subsection D(3), which pertained to appointments to
the Recreation Board, and which immediately followed this subsection,
was repealed 10-14-2019 by Ord. No. 2097.
E.
Superintendent's duties.
(1)
The Superintendent of Parks and Recreation shall be
responsible for the day-to-day supervision and management of the Department,
at the direction of the Director of said Department. The Superintendent
shall prepare, in writing, for Council approval, within 60 days of
the effective date of this chapter, an administrative flowchart detailing
the organizational structure and responsibilities of the Department
and its personnel. The Superintendent will also prepare for Council
approval job and duty descriptions detailing the responsibilities
of each of the personnel under the Superintendent's direction, as
well as a job and duty description for his own position.
[Amended 12-9-2002 by Ord. No. 1860]
(2)
The Superintendent shall be responsible, in conjunction
with the Director and the Fiscal Director, for the preparation of
a detailed budget for operation of the Department, which shall be
completed for submission to the Council for its review by September
30 of each calendar year.
