[HISTORY: Adopted by the Board of Trustees of the Village of Lynbrook 3-24-2003 by L.L. No. 1-2003. Amendments noted where applicable.]
GENERAL REFERENCES
Gasoline stations — See Ch. 140.
Signs — See Ch. 203.
Zoning — See Ch. 252.
A. 
The Village Board of Trustees shall act as the Village Planning Board unless the Board determines that it shall establish a separate Planning Board.
B. 
It is the intent and purpose of the Board of Trustees in adopting this chapter to grant the Planning Board the full authority that is or may be granted by the New York State Village Law, including, but not limited to, review and approval of proposed subdivisions.
C. 
In the event that the Village Board determines that a separate Planning Board shall be established, then the following provisions shall apply:
(1) 
No member of the Village Board of Trustees or a member of the Board of Zoning Appeals shall be eligible for membership on the Planning Board.
(2) 
The Mayor shall appoint the five members and name the Chairperson of the Planning Board, subject to the approval of the Board of Trustees. In the absence of a Chairperson, the Planning Board may designate a member to serve temporarily in that capacity.
(3) 
Vacancy in office. If a vacancy shall occur other than by expiration of term, the Mayor shall appoint a new member for the unexpired term.
(4) 
The terms of members of the Planning Board first appointed shall be so fixed that the term of one member shall expire on the noon of the first Monday of the following April. The terms of the remaining members first appointed shall be so fixed that one term shall expire at the end of each year thereafter on noon of the first Monday of April. At the expiration of the term of each member first appointed, a successor shall be appointed for a five-year term.
(5) 
The Mayor shall have the power to remove, after a hearing before the Board of Trustees, any member of the Planning Board for cause. The hearing shall be on written notice to the member. At the hearing, the member shall have the right to testify, offer evidence and produce witnesses.
(6) 
All regular or special meetings of the Planning Board shall be held at the call of the Chairperson. A majority of the Board may call a meeting without the consent of the Chairperson.
(7) 
The Chairperson shall administer oaths and compel the attendance of witnesses.
A. 
All meetings shall be open to the public (excluding executive sessions authorized by law), and notice thereof shall be given in accordance with the requirements of the Open Meetings Law.
B. 
No action shall be taken by the Planning Board without a quorum of members present. A quorum shall consist of three members.
C. 
The Planning Board shall maintain minutes of every regular meeting or special meeting and shall include the names of the persons appearing and addressing the Board, the findings and determinations of the Board with the reasons therefor. The minutes shall be filed in the office of the Village Clerk.
D. 
Minutes of a public hearing shall be recorded stenographically, by audiotape or by videotape.
E. 
If a separate Planning Board is appointed, the Village Board of Trustees may, by resolution, refer any matter to the Planning Board for study and report to the Board of Trustees. Such references may include development of a Comprehensive Plan, desirable planning and development of specific areas of the Village, investigations, maps, and any other related form of study and report as deemed appropriate by the Village Board.
The general purpose of subdivision review under this chapter is to guide the systematic development of the Village while encouraging the provision of adequate facilities for housing, the comfort and convenience of residents, ensuring the adequacy of streets, sewers, water supply, and essential Village services. Toward this end, subdivision review shall include, but need not be limited to, the public health, safety and welfare; street width and grade; adequacy of light and air; facilitation of fire protection and access of fire-fighting equipment to buildings; intensity of land use; demands upon Village services; the conditions and circumstances of surrounding properties; vehicular and pedestrian traffic and circulation; adequacy of utility, drainage and garbage services; and protection of the environment.
As used in this chapter, the following terms shall have the meanings indicated:
CUL-DE-SAC
A local street with only one entrance/outlet that terminates in a vehicular turnaround.
FINAL SUBDIVISION PLAT
The map of a subdivision to be recorded after approval by the Planning Board.
PRELIMINARY PLAT
The preliminary drawing or drawings prepared in a manner prescribed by this chapter that shows the layout of a proposed subdivision, including, but not limited to, road(s), and layout and location of existing and proposed structures. The drawings shall include dimensions, key plan, topography and drainage, locations of trees, locations of all proposed facilities, including construction plans and profiles.
SUBDIVISION
The division of any parcel of land into two or more lots or parcels, with or without streets.
A. 
No land may be subdivided without the approval of the Planning Board in accordance with the provisions of this chapter.
B. 
The Planning Board may waive required submissions, as set forth in this chapter, when the Superintendent of Buildings may determine that compliance is unnecessary for the comprehensive review of the proposed subdivision. Alternatively, the Planning Board may require additional information that it determines to be necessary for its review.
C. 
Where a subdivision review is required, no building permit or certificate of occupancy shall be issued by the Superintendent of Buildings except upon authorization of and in conformity with the subdivision approval.
D. 
In all cases where a variance is required, the applicant shall first apply to the Planning Board for subdivision approval. Any subdivision approval will be conditional upon the grant of necessary variances by the Board of Zoning Appeals. In such conditional approval, the Planning Board will include a written recommendation concerning the proposed variance(s) pursuant to Village Law § 7-730(6).
A. 
A determination regarding the proposed subdivision by the Nassau County Planning Commission must be submitted unless the Commission provides a nonjurisdictional letter.
B. 
Preliminary review by the Superintendent of Buildings of the complete subdivision submission is required.
(1) 
The Superintendent will prepare a report to the Planning Board which will address:
(a) 
Planning considerations;
(b) 
Zoning issues as they affect planning considerations; and
(c) 
Any other pertinent matter.
(2) 
A copy of said report shall be provided to the applicant.
A. 
A preliminary plat, as herein defined, shall be prepared by a licensed professional architect, engineer or professional planner. The preliminary plat shall be submitted to the Superintendent of Buildings as herein provided for review and report. The Superintendent will refer the preliminary plat to such other Village department head whose review and comments are relevant to the review. The comments of that department head will be included with the report of the Superintendent of Buildings.
B. 
Fees.
(1) 
All submissions for subdivision approval shall be accompanied by a fee as established by the Board of Trustees to compensate the Village for its costs of planning, design and engineering review.
(2) 
Such fees do not cover the cost of the review by the Village of an environmental assessment form (EAF) or the preparation and review of an environmental impact statement (EIS), if an EIS is deemed to be necessary. The applicant shall be responsible for the total cost of any environmental review that is determined by the Village to be necessary to meet the requirements of the State Environmental Quality Review Act (SEQRA).
C. 
Prior to a subdivision application being referred to the Planning Board for a public hearing:
(1) 
The application for subdivision review will not be deemed accepted by the Village and will not be referred to the Planning Board for a public hearing until the Superintendent of Buildings determines it to be complete in accordance with the provisions of this chapter.
(2) 
No application shall be deemed complete until it meets the SEQRA requirements as deemed necessary by the Village.
D. 
The following must be submitted in an application for subdivision review:
(1) 
A completed subdivision application on forms provided by the Village.
(2) 
In a separate document, applicant will set forth the name and address of the applicant, the owner and the licensed professional(s) engaged to work on the project. Where the applicant or owner is a corporation, this letter shall include the names and addresses of all officers, directors and principal stockholders.
E. 
A preliminary plat plan must be submitted with the application.
(1) 
Ten copies of the plat plan prepared by a licensed surveyor, engineer or architect must be submitted which will show the following:
(a) 
For each lot, the proposed setback of any structure(s) from street line(s), proposed side yards, proposed rear yard.
(b) 
Proposed and existing elevations of the four corners of the subject property and elevation of the adjacent properties.
(c) 
Location of driveways, curb cuts, roads and pedestrian walkways.
(d) 
All means of vehicular access and egress to and from the subdivision onto public streets and all provisions for pedestrian access and circulation.
(e) 
Any proposed streets and culs-de-sac including the width and grade, together with a note specifying whether such street will be offered for dedication to the Village and, if so, certifying that such street will be built to the standards of the Village and of the County of Nassau.
(f) 
Location and size of any required drywell.
(g) 
Location and size of all existing trees which have a diameter of six inches measured three feet from the ground.
(h) 
Location of light poles, fire hydrants, and any other utility device.
(i) 
Computation of area covered by all structures is to be shown on the plat plan.
(2) 
Applicant must submit certified survey of property to be subdivided which has been prepared no more one year prior to submission.
(3) 
Stormwater pollution prevention plan. A stormwater pollution prevention plan (SWPPP) consistent with the requirements of Ch. 209, Art. I, and Ch. 252, Art. XVII, shall be required for preliminary subdivision plat approval. The SWPPP shall meet the performance and design criteria and standards in Ch. 252, Art. XVII. The approved preliminary subdivision plat shall be consistent with the provisions of this Ch. 209 and Ch. 252, Art. XVII.
[Added 12-20-2010 by L.L. No. 1-2011]
A. 
The report of the Superintendent of Buildings must be filed with the Clerk of the Planning Board. The report will contain a statement that the application for subdivision is complete with respect to all submission requirements, including filing of documents pursuant to SEQRA regulations. The report shall also state that a copy thereof has been served upon the applicant or the applicant's representative.
B. 
Scheduling of public hearing. Upon filing of the report of Superintendent of Buildings, the subdivision application shall be scheduled for a public hearing. The public hearing will be scheduled to review the preliminary plat plan in accordance with Village Law § 7-728(5)
C. 
For its review of the subdivision application, the Planning Board shall act as lead agency and comply with the provisions of SEQRA and shall complete its SEQRA review in coordination with the public hearing on the subdivision plat review.
D. 
In addition to the requirements of § 7-7C herein, the subdivision application will not be considered complete until the applicant has provided to the Clerk of the Planning Board:
(1) 
The following documents:
(a) 
Ten copies of a completed subdivision application using forms provided by the Village.
(b) 
Ten copies of a radius map depicting all properties within 200 feet of the subject property boundary lines showing the size of said properties with the Lynbrook Tax Map section, block and lot of each said property clearly noted. This radius map must also note any town, city or Village boundary within 500 feet of the subject property.
(c) 
Ten copies of a complete and accurate list of the names and addresses of the owners of all properties within a radius of 200 feet of the boundary lines of the property affected by the application.
(d) 
One original conflict of interest disclosure statement on form provided by Village.
(2) 
A notice using a form provided by the Village to be sent to each property owner as described below, signed by the applicant, his agent or attorney, identifying the subject property, stating the relief requested and the date, time and place fixed by the Board for a hearing.
(a) 
This notice shall be served upon every owner of property within the two-hundred-foot radius of the boundary lines of the subject property in the following manner:
[1] 
By certified mail, return receipt requested, to each property owner whose property abuts the subject property.
[2] 
By first class mail addressed to every other property owner within said two-hundred-foot radius at their residence addresses.
[3] 
By first class mail to the county, town or such Village whose boundaries or property is within a five-hundred-foot radius of the boundaries of the subject property.
(b) 
Each of the aforesaid notices shall be mailed not less than 10 days nor more than 20 days before the date set for the public hearing.
(c) 
An affidavit of service with respect to said mailings shall be filed in the office of the Village Administrator at least five days before the date of the public hearing. The certified mailing receipts shall be filed with the Village Administrator's office two days before the public hearing.
A. 
In reviewing an application for subdivision approval, the Planning Board shall first consider the findings, requirements and recommendations included in the report of the Superintendent of Buildings and the report of any other department head.
B. 
The Planning Board shall next consider the following:
(1) 
The relationship compatibility of the proposed subdivision to and the effect the surrounding neighborhood.
(2) 
Environmental considerations under SEQR regulations, the preservation of natural resources, and the preservation and/or replacement of trees.
(3) 
Adequacy of proposed sidewalks, streets and culs-de-sac and the ability of proposed streets to accommodate and provide access and maneuverability of fire-fighting equipment and waste collection vehicles.
(4) 
Adequacy of storm drainage facilities, sanitary sewer connections, waste disposal facilities, utility services, water main connections and property drainage and the effect of such drainage on neighboring properties.
(5) 
Traffic impact.
(6) 
Driveway connections with public streets, off-street parking and on-street parking impact.
(7) 
A need for a provision of parkland or a recreation area.
(8) 
Conformance with Village zoning and land use controls to the extent that:
(a) 
The proposed subdivision would affect the systematic development of the neighborhood and the comfort, convenience, safety, health, and welfare of its population; and
(b) 
The proposed subdivision would have an effect on Village services, traffic and parking.
(9) 
Compliance with Nassau County Department of Health and Department of Public Works requirements.
(10) 
Compliance with New York State Department of Transportation requirements, where applicable.
(11) 
The health, safety and welfare of Village residents.
A. 
At the conclusion of the Public Hearing, the Planning Board has the option to either convert the preliminary plat plan into a final plat plan or to direct the applicant to prepare a final plat plan for review at an additional public hearing in accordance with § 7-728(6). Prior to exercising its option to convert the preliminary plat into a final plan, the Planning Board shall take into consideration comments at the public hearing from the public and by the Superintendent of Buildings.
B. 
The Planning Board shall act on the subdivision plan by a majority of the Board in a written decision to either approve, disapprove or approve with modifications. A resolution of either approval or approval with modifications shall include Board authorization for its Chair to stamp and sign the final plat plan upon the applicant's compliance with the submission requirements stated in the resolution.
C. 
If the Planning Board's determination includes a requirement that modifications be incorporated in the subdivision plan, conformance with the modifications shall be considered a condition of approval and shall be satisfied prior to the stamping and signing of the subdivision plan.
D. 
If the subdivision is disapproved, the Planning Board's decision shall state specific reasons for such decision. The reasons must be based upon planning standards and may not be based upon generalized community opposition to the particular proposal.
E. 
Upon approval or approval with modifications, the Superintendent of Buildings shall be authorized to issue the appropriate permit if the project conforms to all other applicable requirements.
A. 
After receiving approval from the Planning Board, with or without modifications, the applicant will, within six calendar months, submit five prints of the approved subdivision plan to the Planning Board for stamping and signature by the Board Chair. The subdivision plan submitted for stamping shall conform strictly to the subdivision plan approved by the Planning Board. The plan must contain a certification by applicant's design professional that it so conforms.
B. 
Upon stamping and signature by the Board Chair, the Clerk of the Planning Board shall forward a copy of the approved subdivision plan to the applicant, the Superintendent of Buildings and the Village Assessment office.
A. 
The applicant shall submit with the prints of the approved subdivision plan a separate writing stating that applicant agrees to comply with those parts of the plan that affect public property or public services. The Planning Board will determine whether said compliance by the applicant must be secured by a performance bond, cash or other acceptable guarantee approved by the Village Attorney. The guarantee shall be for 100% of the cost of those improvements. The performance bond, cash or other security shall guarantee the applicant's completing such work in a manner satisfactory to the Village.
B. 
In case of default, the guarantee shall be forfeited. The Village shall use the security to complete any incomplete portion of said work or to make required repairs as are necessary to assure the proper condition and functioning said improvements. Any balance of the security fund remaining after the Village has completed said work, will be returned.
Reasonable costs incurred by the Building Department or Planning Board for private consultation fees or other extraordinary expense in connection with the review of the proposed subdivision shall be charged to the applicant. Such costs shall be in addition to the application fee required. Payment of said costs may be required upon review of the subdivision submissions by the Superintendent of Buildings in advance to cover the anticipated costs of such consultant review and other related review expenses.