[HISTORY: Adopted by the Mayor and Council of the Borough of Old Tappan 5-26-1975 as Sec. 2-8 of the 1975 Code. Amendments noted where applicable.]
Disbursements in payment of bills and demands shall be made by the Treasurer upon his/her pre-audit and approval by the Council, except that payments from the payroll account shall be made pursuant to § 18-2.
Every warrant shall be in the form of a check payable to the order of the person entitled to receive it and shall specify the purpose for which it is drawn and the account or appropriation to which it is chargeable.
Each check shall be signed by the Mayor and Borough Clerk and thereafter countersigned by the Borough Treasurer. In the event of the absence of any of the above-named officials, those duly authorized by law to act in their absence shall sign the necessary checks.
There shall be approved an account to be designated the "Borough of Old Tappan Payroll Account" and from time to time the Borough Treasurer, upon receipt of a warrant for an amount due such payroll account, shall deposit the same to the credit of the payroll account, charging the appropriate budgetary accounts therewith. The Payroll Clerk or Borough Treasurer shall thereafter draw checks on the payroll account to officers and employees entitled to payment therefrom.
At each regular meeting of the Borough Council, the Borough Treasurer, acting as the payroll officer, shall submit for approval or ratification, as the case may be, the necessary payrolls for the amounts due the several officers and employees for compensation. The payrolls shall be considered by the Borough Council in due course and approved as to total amount due if found to be correct.
In the case of error or adjustment in the payroll the Borough Treasurer shall, and it shall be his duty to see that correction is made, make proper correction and appropriate record of correction.
The position of Payroll Clerk is hereby established. Each payroll check shall be signed by the Payroll Clerk or Borough Treasurer and countersigned by the Borough Clerk. All checks shall be drawn on the payroll account, upon due notice that the payrolls have been approved by the proper Council committees and by the proper departmental certifying authorities, and have been approved as to the total amount by the Mayor and Council.
The payrolls shall be drawn as follows:
In advance for all employees whose salaries are on an annual, quarterly or biweekly basis when such salaries are due and payable prior to the next regular meeting of the Borough Council.
Up to and including the seventh day prior to the regular meetings of all employees who are being paid on an hourly basis.
In advance for all employees whose compensation is on an hourly basis and when the next regular due date is prior to the next regular meeting of the Borough Council, provided that such compensation has been approved by some responsible designated official and the chairman of the appropriate committee and has been certified to the Treasurer.