Township of Hazlet, NJ
Monmouth County
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Table of Contents
Table of Contents
[Adopted 3-16-1982 by Ord. No. 555-82 as Sec. 2-6 of the 1982 Revised General Ordinances (Ch. 31 of the 1993 Code)]
There shall be a Department of Finance of the Township which shall have jurisdiction over all business pertaining to finance.
[Amended 3-21-1989 by Ord. No. 735-89; 9-21-1993 by Ord. No. 923-93]
A. 
Within the Department of Finance, there shall be a Chief Financial Officer. The qualifications necessary to become Chief Financial Officer, and the requirements to be met, shall be fixed by N.J.S.A. 40A:9-140.1 et seq., together with any amendments and supplements thereto.
B. 
Powers and duties of the Chief Financial Officer. The Chief Financial Officer shall have, perform and exercise all the functions, powers and duties provided by general law and Township ordinances. He or she shall keep and maintain books and records of all financial transactions of the Township in accordance with the standards and requirements of the Division of Local Government in the Department of Community Affairs of the State of New Jersey. He or she shall have custody of all public moneys of the Township and shall make monthly reports to the Township Committee of all receipts, expenditures, commitments and unexpended appropriations. All moneys, including moneys collected by taxation, received from any source by or on behalf of the Township or any board or department thereof shall, within 48 hours after receipt, be paid to the Chief Financial Officer who shall deposit all such funds within 48 hours after the receipt thereof to the credit of the Township in its designated legal depository.
C. 
The Chief Financial Officer shall be the depository for and have custody of all performance bonds running to the Township as obligee or any other form of security given by any contractor, subdivision developer or other persons on account of work done or to be done in or for the Township.
D. 
Disbursements. Disbursements in payment of bills and demands shall be made by the Chief Financial Officer upon the certification of the availability of funds approved by the governing body, except that payments from the payroll account shall be made pursuant to § 5-13 below. Every voucher shall be in the form of a voucher-check payable to the order of the person entitled to receive it, and shall specify the purpose for which it is drawn and the account or appropriation to which it is chargeable. Each voucher-check shall bear the signatures of the Mayor, the Municipal Administrator and the Chief Financial Officer.
[Amended 9-21-1993 by Ord. No. 923-93]
There shall be an account to be designated as the Hazlet Township Payroll Account. From time to time, the Chief Financial Officer, upon receipt of a voucher or an amount due such payroll account, shall deposit the same to the credit of the payroll account, charging the appropriate budgetary accounts therewith. Disbursement from the payroll account may be made by payroll checks signed by the certifying agent or his or her deputy upon preaudit and voucher of the Director of the Department of Finance and approval by the Township Committee of the entire payroll.
There shall be a Township Tax Collector who shall possess all of the powers and duties established by law. The Collector shall keep a record of the sums received by him or her each day for taxes, with the names of the persons on whose account the same shall have been paid; keep a record and account of the taxes of the Township; and, within 60 days after the end of the fiscal year or when otherwise required by the Township Committee, make and furnish a report thereof, with a detailed and true statement of all moneys received by him or her and disbursed therefrom and for what purposes, from the commencement of his or her official year to the date of his or her report or for such period as the Township Committee may require, and a list of delinquent taxpayers for the previous year. The Tax Collector shall file the reports, with two copies of the statement and list of delinquents, with the Clerk within the time specified or when otherwise required by the Township Committee or by law.
There shall be a Tax Search Officer who shall make and certify all tax searches on behalf of the Township.
There shall be a Township Tax Assessor who shall:
A. 
Have, perform and discharge all the functions, powers and duties prescribed by law for a municipal assessor.
B. 
Make assessments for benefits for local improvement and for that purpose have and exercise the powers and duties of a board of assessment for local improvements, as provided by law.
C. 
Maintain adequate assessment records of each separate parcel of real property assessed or exempted.
D. 
Maintain a current Tax Map of the Township as a public record and cause to be recorded thereon all changes in ownership or character of the real property assessed, employing for that purpose the facilities of other departments, as provided by the Code.
A. 
Procedure for presentation of claim.
[Amended 9-21-1993 by Ord. No. 923-93]
(1) 
Any person claiming payment from the Township shall first submit a detailed statement of the items or demand necessitating such claim to the Municipal Administrator, specifying particularly how the bill or demand is made up, and a certification of the party claiming payment that it is correct. No bill, claim or demand shall be considered for payment unless the voucher has attached to it or includes a certification of a department head or other municipal official responsible for certain functions or of his or her duly designated representative, having personal knowledge of the facts that the goods have been received by or the services rendered to the Township, and that those services or goods are consistent with any existing contract or purchase order. The Municipal Administrator shall have the duty to audit, warrant and make recommendations on all claims and bills.
(2) 
The bill or claim duly certified shall be presented to the Township Clerk for inclusion in the agenda of the next immediate formal regular meeting of the Township Committee, and it shall be the duty of the Municipal Administrator to examine all bills or claims submitted for payment in order to ascertain if proper administrative procedures have been followed. All claims or bills to be considered by the Township Committee shall be listed systematically without preference, and such list shall be made available to every member of the Township Committee prior to formal action by that body.
(3) 
Claims shall be considered by the Township Committee which shall approve such, except that the Township Committee may reject any claim presented to it stating the reason for such rejection. Any disapproved claim shall be referred back to the Township Clerk or Municipal Administrator with such instructions as the Township Committee may give at the time of disapproval.
B. 
Public record. It shall be the duty of the Township Clerk to record all claims in the official minutes or through an appropriate claims register, indicating that the Township Committee has by formal action approved the same, with appropriate record as to any claims disapproved or rejected. All records pertaining to approved and disapproved bills or claims shall be available for public inspection.
C. 
Payment. After the claims have been approved, the Township Committee shall turn them over to the Chief Financial Officer, who shall prepare the necessary checks for the payment thereof. Such checks shall be signed by the Mayor and thereafter signed by the Chief Financial Officer. After preparing checks for the payment of claims, the Chief Financial Officer shall record them in proper books of account and thereafter mail the checks to the claimants.
[Amended 9-21-1993 by Ord. No. 923-93]
In the event that the Planning Board shall reserve the location and extension of streets, ways, basins or public areas shown on the subdivision sketch plan or site plan sketch plat pursuant to N.J.S.A. 40:55D-44 for a period of one year or within such other period as may be agreed upon, the procedures for a determination of the just compensation for the actual losses sustained by reason of such temporary reservation and deprivation of use shall be as follows:
A. 
The property owner, applicant or developer involved shall submit a written claim under oath for just compensation, pursuant to N.J.S.A. 40:55D-44, with the Township Clerk.
B. 
The Township Clerk shall, within 10 days following the receipt of such written claim, provide copies thereof to the Township Engineer, Township Attorney and Municipal Administrator.
[Amended 9-21-1993 by Ord. No. 923-93]
C. 
Within 30 days following the receipt of such written claim under oath from the Township Clerk, the Township Engineer, Township Attorney and Municipal Administrator, after having reviewed such claim, shall provide a written report and recommendation to the Township Committee and shall simultaneously provide to the property owner, applicant or developer a copy thereof.
[Amended 9-21-1993 by Ord. No. 923-93]
D. 
Within 15 days following the receipt of the report and recommendation of the Township Engineer, Township Attorney and Municipal Administrator, the property owner, applicant or developer shall file with the Township Committee such objections or comments as the property owner, applicant or developer shall have concerning the report and recommendation.
[Amended 9-21-1993 by Ord. No. 923-93]
E. 
Within 45 days following the receipt by the Township Committee of the report and recommendation from the Township Engineer, Township Attorney and Municipal Administrator, the Township Committee shall adopt a resolution accepting or rejecting, in whole or in part, the report and recommendation, and such resolution shall be deemed to be the final determination of the Township concerning the claim for just compensation of the property owner, applicant or developer.
[Amended 9-21-1993 by Ord. No. 923-93]