[HISTORY: Adopted by the Town Board of the Town of Clinton 6-13-2000. Amendments noted where applicable.]
Procurement Policy — See Ch. 70.
In the following text, "Town" will be used for the phrase, the " Town of Clinton"; "Board" will be used for the "Clinton Town Board."
This investment policy applies to all moneys and other financial resources available for investment on the Town's own behalf or on behalf of any other entity or individual.
The primary objectives of these investment activities are, in priority order:
The Board's responsibility for administration of the investment program is delegated to the Chief Financial Officer, who shall establish written procedures for the operation of the investment program consistent with these investment guidelines. Such procedures shall include an adequate internal control structure to provide a satisfactory level of accountability based on a database or records incorporating descriptions and amounts of investments, transaction dates, and other relevant information and to regulate the activities of subordinate employees.
All participants in the investment process shall seek to act responsibly as custodians of the public trust and shall avoid any transaction that might impair public confidence in the Board's ability to govern effectively.
Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the safety of the principal as well as the probable income to be derived.
All participants involved in the investment process shall refrain from personal business activity or self-dealing that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.
It is the policy of the Board to diversify its deposits and investments by financial institution, by investment instrument, and by maturity scheduling.
It is the policy of the Board for all moneys collected by any officer or employee of the Town to transfer these funds to the financial officer within 30 days of deposit, or within the time period specified by law, whichever is shorter.
The financial officer is responsible for establishing and maintaining an internal control structure to provide reasonable, but not absolute, assurance that deposits and investments are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly, and are managed in compliance with applicable laws and regulations.
Annually, the financial officer shall prepare a list of the banks and trust companies that are authorized for the deposit of moneys and the maximum amounts that may be deposited therein. This list shall be approved by the Board.
In accordance with the provisions of General Municipal Law § 10, all deposits of the Town, including certificates of deposit and special time deposits, in excess of the amount insured under the provisions of the Federal Deposit Insurance Act shall be secured by:
An eligible irrevocable letter of credit issued by a qualified bank other than the bank with the deposits in favor of the Town for a term not to exceed 90 days with an aggregate value equal to 140% of the aggregate amount of deposits and the agreed-upon interest, if any. A qualified bank is one whose commercial paper and other unsecured short-term debt obligations are rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization or by a bank that is in compliance with applicable federal minimum risk-based capital requirements.
An eligible surety bond payable to the Town for an amount at least equal to 100% of the aggregate amount of deposits and the agreed-upon interest, if any, executed by an insurance company authorized to do business in New York State, whose claims-paying ability is rated in the highest rating category by at least two nationally recognized statistical rating organizations.
Eligible securities used for collateralizing deposits shall be held by the depository and/or a third party bank or trust company subject to security and custodial agreements.
The security agreement shall provide that eligible securities are being pledged to secure the Town's deposits together with agreed-upon interest, if any, and any costs or expenses arising out of the collection of such deposits upon default. It shall also provide the conditions under which the securities may be sold, presented for payment, substituted or released and the events which will enable the Town to exercise its rights against the pledged securities. In the event that the securities are not registered or inscribed in the name of the Town, such securities shall be delivered in a form suitable for transfer or with an assignment in blank to the Town or its custodial bank.
The custodial agreement shall provide that securities held by the bank or trust company, or agent of and custodian for the Town, will be kept separate and apart from the general assets of the custodial bank or trust company and will not, in any circumstances, be commingled with or become part of the backing for any other deposit or other liabilities. The agreement should also describe that the custodian shall confirm the receipt, substitution or release of the securities. The agreement shall provide for the frequency of revaluation of eligible securities and for the substitution of securities when a change in rating of a security may cause ineligibility. Such agreement shall include all provisions necessary to provide the Town a perfect interest in the securities.
As authorized by General Municipal Law § 11, the Board authorizes the financial officer to invest moneys not required for immediate expenditure for terms not to exceed its projected cash flow needs in the following types of investments:
Special time deposits.
Certificates of deposit.
MBIA - Municipal Investors Service Corporation's Cooperative Liquid Assets Securities System-New York (CLASS).
Obligations of the United States of America.
Obligations guaranteed by agencies of the United States of America, where payment of principal and interest are guaranteed by the United States of America.
Obligations of the State of New York.
Obligations issued pursuant to Local Finance Law § 24.00 or 25.00 (with the approval of the State Comptroller) by any municipality, school district or district corporation other than the Town.
Obligations of public authorities, public housing authorities, urban renewal agencies and industrial development agencies where the general state statutes governing such entities or whose specific enabling legislation authorizes such investments.
Certificates of participation (COPs) issued pursuant to General Municipal Law § 109-b.
Obligations of the Town, but only with moneys in a reserve fund established pursuant to General Municipal Law § 6-c, 6-d, 6-c, 6-j, 6-k, 6-l, 6-m, or 6-n.
All investment obligations shall be payable or redeemable at the option of the Town within such times as the proceeds will be needed to meet expenditures for purposes for which the moneys were provided and, in the case of obligations purchased with the proceeds of bonds or notes, shall be payable or redeemable at the option of the Town within two years of the date of purchase.
The Town shall maintain a list of financial institutions and dealers approved for investment purposes and establish appropriate limits to the amount of investments which can be made with each financial institution or dealer. All financial institutions with which the Town conducts business must be creditworthy. Banks shall provide their most recent Consolidated Report of Condition at the request of the Town. Security dealers not affiliated with a bank shall be required to be classified as reporting dealers affiliated with the New York Federal Reserve Bank, as primary dealers. The financial officer is responsible for evaluating the financial position and maintaining a listing of proposed depositories, trading partners and custodians. Such a list shall be evaluated at least annually.
The financial officer is authorized to contract for the purchase of investments:
Directly, including through a repurchase agreement, from an authorized trading partner.
By participation in a cooperative investment program with another authorized governmental entity pursuant to Article 5G of the General Municipal Law where such program meets all the requirements set forth in the Office of the State Comptroller Opinion No. 88-46, and the specific program has been authorized by the Board.
By utilizing an on-going investment program with an authorized tracking partner pursuant to a contract authorized by the Board.
All purchased obligations, unless registered or inscribed in the name of the Town, shall be purchased through, delivered to and held in the custody of a bank or trust company. Such obligations shall be purchased, sold or presented for redemption or payment by such bank or trust company only in accordance with prior written authorization from the officer authorized to make the investment. All such transactions shall be confirmed in writing to the Town by the bank or trust company. Any obligation held in custody of a bank or trust company shall be held pursuant to a written custodial agreement as described in General Municipal Law § 10.
The custodial agreement shall provide that the securities held by the bank or trust company, as agent of and custodian for the Town, will be kept separate and apart from the general assets of the custodial bank or trust company and will not, in any circumstances, be commingled with or become part of the backing for any other deposit or other liabilities. The agreement shall describe how the custodian shall confirm the receipt and release of the securities. Such agreement shall include all provisions necessary to provide the Town a perfected interest in the securities.