[HISTORY: Adopted by the Board of Supervisors of the Township of White 11-27-2002 by Res. No. R-5-02. Amendments noted where applicable.]
Public records will be available for inspection and copying at the White Township Municipal Building during normal business hours, Monday through Friday, 8:00 a.m. to 4:30 p.m., with the exception of holidays.
Requests shall be in writing and directed to the Township Secretary at the White Township Municipal Building, 950 Indian Springs Road, Indiana, PA 15701. Written requests shall be on a form provided by the Township and shall include the date of the request, the name and address of the requester, and a clear description of the records sought.
Paper copies will be $0.20 per page after five or more copies. If mailing is requested, the cost of postage will be charged. If a disk is requested, it will be provided by the Township at the cost of $1 per disk. A new disk will be necessary each time records are provided. Fax copies will be available at the cost of $0.50 per page. If true and correct certification is requested, an additional charge of $2 will be added. Beginning with the second hour of research, time spent by employee(s) in researching records shall be charged at the hourly rate of the employee(s) conducting the research and shall be charged in one-quarter-hour increments. The Township will require prepayment if the total fees are estimated to exceed $100.
The Township will make a good faith effort to provide the requested public records as promptly as feasible. Township employees shall cooperate with those requesting to review and/or duplicate original Township documents while taking reasonable measures to protect Township documents from the possibility of theft, damage and/or modification.
The Township Secretary shall review all written requests for access to public records. As soon as possible, but no later than five business days after receiving a written request to access public records, the Township Secretary shall respond to all such requests in a manner consistent with Act 100 of 2002, the Open Records Law.
If a written request is denied or deemed denied, the requester may file exceptions with the Board of Supervisors within 15 business days of the mailing date of the Township's denial. The exceptions shall state grounds on which the requester asserts that the record is a public record and shall address any grounds stated by the Township for denying the request.
The Board of Supervisors shall make a final determination on the exceptions within 30 days of the mailing date of the exceptions. The Board of Supervisors may hold a hearing on the issue during the 30 days. If the Board determines that the denial was correct, it must provide a written explanation to the requester.
The requester may appeal a final determination to the Common Pleas Court or Magisterial District Judge within 30 days of denial or final determination.