[HISTORY: Adopted by the Borough Council of the Borough of Teterboro 11-9-1999 by Ord. No. 415. Amendments noted where applicable.]
A. 
Pursuant to the provisions of N.J.S.A. 40A:5-17, all claims shall be submitted for the furnishing of supplies or rendering of services in writing, under oath or certification in lieu of oath, upon voucher forms provided by the governing body for that purpose. Said voucher form shall include a detailed statement of the goods furnished or services rendered as to dates, quantities, if appropriate, or scope of the services, and if sufficient space is not provided on said voucher form, shall be continued by rider attached thereto and signed by the claimant.
B. 
Sequentially numbered single page purchase orders shall be used for all purchases chargeable to “other expenses.”
[Amended 9-12-2002 by Ord. No. 448]
[Amended 9-12-2002 by Ord. No. 448]
No claim shall be paid unless said purchase order form has been certified by the appropriate department head or his assistant under whose department the furnishing of said goods or services were required, and evidenced by his signature upon said purchase order, which certification shall state that said goods or services were actually received by or furnished to the municipality in accordance with the claim therein presented. In the case of any claims which do not come under a particular department, the Municipal Manager shall be responsible to review and certify such purchase orders.
[Amended 9-12-2002 by Ord. No. 448]
A certification shall appear on said purchase order by the Municipal Treasurer and evidenced by the signature of said Treasurer that there are sufficient funds encumbered and available for the purchase.
[Amended 9-12-2002 by Ord. No. 448]
The Municipal Manager may recommend payment of a bill list which shall be presented to the governing body at the regular monthly meeting next succeeding 10 days of receipt of the purchase order from the claimant. In the event that the bill list is approved by the governing body, same shall be memorialized by a resolution evidencing payment of such purchase orders indicated on the bill list. In the event that the Municipal Manager recommends disapproval of any purchase order, the reasons therefor shall be stated in the record and the governing body may decide whether or not to disapprove by resolution such purchase order before it on the bill list. In the event that said governing body shall disapprove of any such claim as presented by purchase order, the claimant shall be notified thereof by the Borough Clerk by certified mail within five days thereafter. A public hearing shall then be afforded any claimant whose purchase order has been so disapproved by action of the governing body, and no suit shall lie against the borough until the claimant has exhausted his remedies as herein provided. A public hearing shall be convened as soon as reasonably possible, but in no event later than the next regularly scheduled meeting of the governing body or Borough Council. At the time of the hearing, the reasons for disapproval of the purchase order shall be presented by the Municipal Manager. The claimant will then be given an opportunity to present its case. Thereupon, the governing body shall again either approve or disapprove by resolution the purchase order. The decision of the governing body shall be final and any appeal therefrom lies with a court of competent jurisdiction.
[Amended 11-8-2001 by Ord. No. 437]
All claims shall be paid by check drawn on the Borough of Teterboro, signed by the Municipal Manager, the Municipal Clerk and the Municipal Treasurer. The Mayor shall sign in the absence of the Municipal Manager. The Deputy Municipal Clerk may sign in the absence of the Municipal Clerk. In the event that the Mayor and Deputy Municipal Clerk are unavailable to sign in the absence of the Municipal Manager or Municipal Clerk respectively, facsimile signatures of the Municipal Manager, Municipal Clerk and Municipal Treasurer may be utilized by the Treasurer.