[HISTORY: Adopted by the Town Board of the Town of Naples 4-12-1977
by resolution. Amendments noted where applicable.]
The purpose of this chapter is to provide notice to the public and the
news media of the regular and special meetings of the Town Board at which
public business is officially transacted, in compliance with the Open Meetings
Law (Public Officers Law, Article 7). Such notice is designed to facilitate
public attendance at such meetings and to observe and listen to the deliberations
and decisions of this Board.
A.
The terms, words and phrases used in this chapter shall
have the same meaning as such terms, words and phrases are defined in § 92
of the Public Officers Law.
B.
NEWS MEDIA
NOTICE
As used in this chapter, the following terms shall have
the meanings indicated:
A newspaper that is printed not less frequently than once a week
in which legal notices may be published.
Means, but shall not be limited to, written or oral information relating
to the date, time and place where a meeting is to be held.
The following location is hereby designated as the site where notice
of all meetings held by the Town Board shall be posted: official bulletin
board at the entrance to the Town Hall.
The following officially designated newspaper of general circulation
is hereby designated as the news media that shall receive notice: Naples Record,
Naples, New York.
A.
The Town Clerk shall be responsible for providing notice
to the public and the news media as provided in this chapter.
B.
The Town Clerk shall upon request, whenever possible,
provide notice to any person of the date, time and place of a meeting of the
Town Board whether the request for such information is made in person, in
writing or by telephone; provided, however, that:
A.
The public shall be informed of meetings scheduled at least one week in advance by the posting of a notice at least 72 hours in advance of such meetings in the location designated in § 34-3 herein.
B.
The newspaper designated in § 34-4 herein shall be informed of a meeting scheduled at least one week in advance at least 72 hours in advance of such meeting by mail, or by telephone or personal delivery of the notice to an officer or employee of the news media, as follows:
(1)
Notice provided by mail to the news media shall be sent
by regular mail at least one week in advance of such meetings to ensure that
notice will be provided to the news media at least 72 hours in advance of
a meeting.
(2)
When notice to the news media is personally delivered,
the person delivering the notice shall obtain a receipt signed by an officer
or employee of the news media, which receipt shall also show the time and
date thereof and the title of such officer or employee, and shall state that
notice has been provided in compliance with § 94 of the Public Officers
Law.
(3)
When the notice to the news media is given by telephone,
the person making such telephone call shall obtain the name and title of the
officer or employee to whom the notice is given, and shall write down such
information and the time and date of such call as provided herein.
A.
When the Town Board schedules meetings in advance that
are to be held at specific times and locations and on specific dates, a single
notice may be provided to the public and the news media.
When the time, date or location of a scheduled meeting is changed, the
Town Clerk shall as soon as practicable:
The Town Clerk shall keep a log or other record in which there shall
be entered the following information relating to giving of public notice under
this chapter:
A.
The date of posting of the public notice, the date or
descriptive schedule of the meeting or meetings for which notice was given,
and the name and title of the person who posted the notice.
B.
If notice is given to the news media by mail, the date
of mailing of the same, the date or descriptive schedule of the meeting or
meetings for which the notice has been mailed and the name and title of the
person who mailed such notice.
C.
If notice to the news media is given by personal delivery,
the time and date of delivery of the same, the date or descriptive schedule
of the meeting or meetings for which the notice was delivered, the name and
title of the officer or employee to whom it was delivered and the name and
title of the person who delivered the notice.
D.
If notice to the news media is given by
telephone, the time and date of such telephone call, the date or descriptive
schedule of the meeting or meetings for which such notice is given, the name
and title of the officer or employee to whom it was given and the name and
title of the person who gave such notice.
