[Adopted 4-10-2000 by Ord. No. 2-2000]
This article adopts by reference § 70.47(7)(af),
Wis. Stats. Income and expense information provided by a property
owner to an assessor for the purpose of establishing the valuation
for assessment purposes by the income method of valuation shall be
confidential and not a public record open to inspection or copying
under § 19.35(1), Wis. Stats.
An officer may make disclosure of such information
under the following circumstances:
A. The assessor has access to such information in the
performance of his/her duties.
B. The Board of Review may review such information when
needed, in its opinion, to decide upon a contested assessment.
C. Another person or body has the right to review such
information due to the intimate relationship to the duties of an office
or as set by law.
D. The officer is complying with a court order.
E. The person providing the income and expense information
has contested the assessment level at either the Board of Review or
by filing a claim for excessive assessment under § 74.37,
Wis. Stats., in which case the base records are open and public.
[Adopted 12-10-2007 by Ord. No. 1-2007]
Terms used in this article are defined as follows:
AUTHORITY
Any of the following Town entities having custody of a Town
record: an office, elected official, agency, board, commission, committee,
council, department or public body corporate and politic created by
constitution, law, ordinance, rule or order, or a formally constituted
subunit of the foregoing.
CUSTODIAN
That officer, department head, division head or employee of the Town designated under §
98-3 or otherwise responsible by law to keep and preserve any Town records or file, deposit or keep such records in his or her office or who is lawfully in possession or entitled to possession of such public records and who is required by this article to respond to requests for access to such records.
RECORD
Any material on which written, drawn, printed, spoken, visual
or electromagnetic information is recorded or preserved, regardless
of physical form or characteristics, which has been created or is
being kept by an authority. "Record" includes, but is not limited
to, handwritten, typed or printed pages, maps, charts, photographs,
films, recordings, tapes (including computer tapes), computer printouts
and optical disks. "Record" does not include drafts, notes, preliminary
computations and like materials prepared for the originator's personal
use or prepared by the originator in the name of a person for whom
the originator is working; materials which are purely the personal
property of the custodian and have no relation to his or her office;
materials to which access is limited by copyright, patent or bequest;
and published materials in the possession of an authority other than
a public library which are available for sale, or which are available
for inspection at a public library.
TOWN
The Town of Holland, Sheboygan County, Wisconsin, and its
administrative subunits.
[Amended 2-13-2023 by Ord. No. 2023-02]
A. Pursuant to authority granted under §§ 60.83 and 19.21(4),
Wis. Stats., the Wisconsin Municipal Records Schedule, as approved
by the Public Records Board on August 27, 2018, attached hereto and
incorporated herein by reference, revised such that the "Surveillance
Recordings" series description is "Monitoring and surveillance recordings
for public buildings, street cameras, and public transportation that
have been reviewed," is hereby adopted by the Town of Holland Town
Board as the Town's official record retention schedule.
[Amended 3-11-2024 by Ord. No. 2024-02]
B. When a record has met the terms of the retention period, the record
may be destroyed by the legal custodian of the record, provided the
custodian has complied with the notification requirement set forth
in § 19.21(4), Wis. Stats., to the Wisconsin State Historical
Society.
C. In the event of any conflict between the terms of this chapter and
any applicable state statute, the applicable state statute shall control.
Any Town officer may, subject to the approval of the Town Board, keep and preserve public records in his or her possession by means of optical disk or electronic format, or other photographic reproduction method. Such records shall meet the standards for photographic reproduction set forth in § 16.61(7)(a) and (b), Wis. Stats., and shall be considered original records for all purposes. Such records shall be preserved along with other files of the department or division and shall be open to public inspection and copying according to the provisions of state law and of §§
98-6 through
98-8 of this article.