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Township of Marlboro, NJ
Monmouth County
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Table of Contents
Table of Contents
Code
New Laws (4) Index
There shall be an Office of the Municipal Clerk, the head of which shall be the Municipal Clerk. The Council shall appoint a Municipal Clerk for a term as provided by law. Prior to appointment, he or she shall have been qualified by training and experience to perform the duties of his or her office and as provided by N.J.S.A. 40A:9-133 et seq. He or she shall serve as Clerk of the Council and have such other functions, powers and duties are provided for by this Code or law.
A. 
The Council shall appoint a Municipal Clerk who shall serve as Clerk of the Council, keep its minutes and records of its proceedings, maintain and compile its ordinances and resolutions as required and perform such functions as may be required by law.
B. 
In addition thereto, the Municipal Clerk shall:
(1) 
Provide secretarial and clerical services for Councilmen in the discharge of their official duties.
(2) 
Municipal Seal. The Clerk shall cause the Municipal Seal to be affixed to instruments and writings when directed by the Mayor or by Council resolution or specifically authorized by law or when necessary to exemplify any document or record in his office or to certify an act or paper which, from the records of his office, shall appear to be a true copy of any public record or proceeding. He shall not affix the Seal or cause or permit it to be affixed to any instrument, writing or other paper except as provided in this subsection, unless required by law.
(3) 
Ordinances; publication. The Clerk shall publish ordinances as required by law and shall file in his office the requisite proofs of such publication.
(4) 
Notices to Council. The Clerk shall issue and deliver all notices of meetings required to be given to the Council and shall promptly inform Council members of action taken by the Mayor with respect to any ordinance.
(5) 
Fees. The Clerk shall charge and receive for the use of the municipality such fees for transcripts and certifications as shall be authorized by the Council.
(6) 
Election duties. The Clerk shall perform all the functions required of municipal clerks by the General Election Law and any other law or ordinance and receive for municipal use the fees prescribed therefor.
(7) 
Other functions. The Clerk shall perform such functions as are vested in municipal clerks by state law and ordinances relating to bingo and raffles licensing and have such other, different and additional functions, powers and duties as may be prescribed by law or ordinance.
(8) 
The Township Clerk, as the custodian of government records for documents, may, in accordance with N.J.S.A. 47:1A-1 et seq. and in consultation with the Township Business Administrator, appoint deputy custodians of government records for documents requested under N.J.S.A. 47:1A-1 et seq. for the various Township departments.
The Clerk shall be the depository and custodian of all official surety bonds furnished by or on account of any Township office, officer or employee, except his own bond, which shall be placed in the custody of the Township Chief Financial Officer, all insurance policies upon or with respect to risks insured for the benefit of the Township or to protect it against any claims, demands or liability whatsoever and all formal contracts for work, labor, services, supplies, equipment and materials to which the Township may be a party. The Clerk shall also have custody of all leases of property owned by the Township. The Clerk shall be the depository for and have custody of all performance bonds running to the Township as obligee and other forms of noncash security given by any contractor, subdivision developer or other persons on account of work done or to be done in or for the Township.
There may be Deputy Municipal Clerks appointed by the Council who shall have, exercise and perform the functions, powers and duties of the Clerk in the absence or upon the direction of the Clerk.
The Clerk is designated as the official who shall prepare and issue certificates as to the approval of a subdivision of land, pursuant to law. Prior to the issuance of any such certificate, the Clerk shall ascertain from the records of the Planning Board, Division of Engineering in the Department of Community Development and otherwise, as well as from the records in the Office of the Clerk, the status of the subdivision in question.