[HISTORY: Adopted by the Town Council of the Town of East Greenwich 6-22-1993 by Ord. No. 595 as Secs. 2-321 to 2-326 of the 1993 Code; amended in its entirety 1-13-2020 by Ord. No. 890. Subsequent amendments noted where applicable.]
For the purposes of this chapter, the following terms shall have the meanings indicated:
- B. Capital project costs may include related architectural and engineering fees, site work and bond issuance costs.
- C. Facilities and infrastructure refer to all public facilities, including both municipal and school, such as buildings, streets, bridges, wastewater systems, parks and transfer station facilities.
- D. The estimated cost for a capital project must be over $10,000, and the project must have an expected useful life greater than the life span of any debt used to fund the project.
Not later than November 1 of each year, any Town agency, official or department having need for capital improvement projects as defined by §55-1 shall submit requests for capital improvement projects to the Town Manager.
Annually, each department updates prior year capital project requests and identifies new projects and/or funding needs, and submits their requests to the Town Manager for consideration and incorporation into the CIP (Capital Improvement Plan). The Town Manager in association with the Finance Director shall prepare a proposed plan for submittal to the Town Council based on their review and evaluation of each requested project with the appropriate agency or department head.
In evaluating requests and recommending a capital improvement project, the Town Manager shall establish a priority for all projects, based upon the following criteria:
Projects address health and safety concerns;
Protection of public property;
Meet any federal or state mandates and/or legal obligations;
Secure any outside funding such as federal, state or private to reduce the tax burden;
Preservation of the tax base while continuing to maintain infrastructure/assets;
CIP (Capital Improvement Plan) should be based on available financial resources and determine the impact on public health and safety should a project be deferred;
The first year of the CIP’s (Capital Improvement Plan) pay-as-you-go element is the capital budget portion of the Town’s general operating budget, and, therefore, the balancing of overall need and affordability becomes a major consideration.
The Town Manager with the support of the Finance Director shall review all requests with respect to the financial resources of the Town and shall prepare a schedule indicating the effects of the requested projects upon the proposed annual budgets for the six-year capital plan. This schedule shall include projected debt service costs, annual maintenance and operating costs, increases in any service or user charge, a recommendation for any new service charges, user fees, and increases in any existing licenses or permits to support a proposed project request. The impact on the property tax rate for the six years of the proposed plan shall also be projected.
No later than during the month of February of each year, the Town Manager shall present to the Town Council a proposed six-year CIP (Capital Improvement Plan). The Town Council shall publish a detailed draft CIP ( Capital Improvement Plan), as part of the overall annual Operating Budget Program and make it available to the public as outlined in the Town Charter, on or before May 1 as noted in the Charter Section C-33. The Town Council shall adopt the annual Operating Budget Program, including the CIP (Capital Improvement Plan), on or before June 10 as noted in the Charter Section C-34.