[Adopted 1-10-2006 by Bill No. 2006-015]
On or before February 1, 2006, and on or before the first day of each month thereafter, the Chief Financial Officer shall prepare statements, in tabulated form, showing the amounts appropriated and the amounts expended from each organization/object code or order number and shall cause copies of such statements to be provided to all members of the Municipal Council and all members of the Finance Committee. At the same time such statements are provided to members of the Municipal Council and Finance Committee, the Chief Financial Officer shall ensure that copies of such statements are filed for public inspection in the City Clerk's office and in the public library and that such statements are available through the City's website.
A. 
On or before February 7, 2006, and on or before February 7 of each year thereafter, the Mayor must call a meeting of the Municipal Council pursuant to Section 5-1 of the Charter. Such meeting must be a properly posted public meeting and shall be held for the purpose of reviewing the financial condition of the City, revenue and expenditure forecasts and other relevant information. Copies of all documents and other materials provided to the Municipal Council in connection with this meeting must be filed for public inspection in the City Clerk's office and in the public library and must be made available through the City's website.
B. 
On or before February 28, 2006, and on or before February 28 of each year thereafter, the various boards, officers and committees responsible for spending City funds must submit to the Mayor detailed statements of the budgets they will require in the next fiscal year, together with explanations for the changes in those budgets when compared to the existing fiscal year, together with an estimate of any income they expect to generate during the next fiscal year. These statements and explanations must be prepared according to the provisions of § 20-1 of this chapter. At the same time these documents are submitted to the Mayor, copies of the documents must be provided to all members of the Municipal Council and to all members of the Finance Committee, and copies must be filed for public inspection in the City Clerk's office and in the public library and must be made available through the City's website.
C. 
On or before April 14, 2006, and on or before April 14 of each year thereafter, the School Department must submit to the Mayor the proposed School Department operating budget for the next fiscal year. At the same time this document is submitted to the Mayor, copies of the document must be provided to all members of the Municipal Council and to all members of the Finance Committee, and copies must be filed for public inspection in the City Clerk's office and in the public library and must be made available through the City's website.
D. 
On or before May 15, 2006, and on or before May 15 of each year thereafter, the Mayor must submit to the Municipal Council his proposed next fiscal year operating budget for the Town of Amesbury. Such budget proposal must conform to the requirements of Article I of this chapter and Section 5-2 of the City Charter. Copies of the budget proposal must be provided to all members of the Municipal Council and to all members of the Finance Committee. At the same time the budget proposal is submitted to the Municipal Council, copies of the budget proposal must be filed for public inspection in the City Clerk's office and in the public library, and the budget proposal must be made available through the City's website.
E. 
The Finance Committee and the Municipal Council may hold any public hearings they deem advisable to obtain information or public comment about the budget proposal. The Finance Committee and the Municipal Council may require any City officials or employees to appear and provide testimony at such public hearings, provided that the official or employee receives written notice of the required appearance at least 48 hours before the hearing. The Finance Committee and the Municipal Council may require the production of any documents they deem necessary to inform their deliberations, and such documents shall be timely provided.
F. 
The Municipal Council must hold at least one public hearing on the budget proposal. At least 15 days before the hearing, the Municipal Council must publish the newspaper notice required by Charter Section 5-3(a), including a summary of the budget proposal and the date, time and location of the hearing. At least seven days before the hearing, the Finance Committee must make a written report of its recommendations concerning the budget proposal. Copies of such report shall be provided to all members of the Municipal Council and shall be filed for public inspection in the City Clerk's office and in the public library, and the full text of the report shall be made available through the City's website.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).
G. 
The Municipal Council must approve the operating budget for the Town of Amesbury within 45 days after the date the Mayor submits his budget proposal.
On or before February 28, 2006, and on February 28 of each year thereafter, the Mayor, through the Chief Financial Officer, must submit a capital improvements plan and a financial forecast to the Municipal Council. Such documents must conform to the requirements of Section 5-4 of the Charter and Article I of this chapter. The capital improvements plan shall be consistent with the guidelines and model provided by the Department of Revenue. Copies of the capital improvements plan and the financial forecast shall be provided to all members of the Municipal Council and to all members of the Finance Committee. At the same time the capital improvements plan and the financial forecast are submitted to the Municipal Council, copies of those documents must be filed for public inspection in the City Clerk's office and in the public library, and the full texts of the documents shall be made available through the City's website.
On or before February 28, 2006, and on February 28 of each year thereafter, the Mayor must submit to the Municipal Council a full report of the water- and sewer-related revenues, expenditures, and debt, together with a justification of the water and sewer rates, as required by Chapter 453, Water and Sewers, Article II, Pricing System. Copies of this report shall be provided to all members of the Municipal Council and to all members of the Finance Committee. At the same time the report is submitted to the Municipal Council, copies of the report must be filed for public inspection in the City Clerk's office and in the public library, and the full text of the report must be made available through the City's website.
A. 
On or before March 1, 2006, the Mayor must make a written report to the Municipal Council as required by Section 2-7(a) of the Charter, including all information necessary to keep the Municipal Council fully informed as to the financial condition and future needs of the City. The Mayor must also make such written report required by Section 2-7(a) of the Charter on or before June 1, 2006, and December 1, 2006, and on or before March 1, June 1, September 1, and December 1 of subsequent years. Copies of such each written report shall be provided to all members of the Municipal Council and to all members of the Finance Committee. At the same time the written report is submitted to the Municipal Council, copies of the document shall be filed for public inspection in the City Clerk's office and in the public library, and the full text of the report shall be made available through the City's website.
[Amended 7-3-2010 by Bill No. 2010-057]
B. 
On or before August 28, 2006, and within eight weeks of the start of each subsequent fiscal year, the Mayor must submit a complete report on the financial and administrative activities of the preceding fiscal year, as required by Section 2-7(a) of the Charter. Copies of the report shall be provided to all members of the Municipal Council and to all members of the Finance Committee. At the same time the report is submitted to the Municipal Council, copies of the document shall be filed for public inspection in the City Clerk's office and in the public library, and the full text of the report shall be made available through the City's website.
[Amended 7-3-2010 by Bill No. 2010-057]
On or before April 1, 2006, and on or before April 1 of each year thereafter, the Mayor must appoint or reappoint a Municipal Attorney and must submit such appointment to the Municipal Council for review pursuant to Section 2-3 of the Charter.[1]
[1]
Editor's Note: Original Sec. 7, Executive reorganization, which immediately followed this section, was deleted 7-3-2010 by Bill No. 2010-057.