A.
Function. The Department of Administrative Services
shall be responsible for the operation of the administrative services
facilities and programs of the County and shall be headed by a Director
who shall be responsible to the Executive Director for the performance
of the functions of the Department.
B.
C.
Organization. The Department of Administrative Services
shall be organized into four divisions:[2]
(1)
The Mail Room shall process all incoming and outgoing
mail, including weighing and signature of receipt for all County departments;
(2)
The Receiving Office shall receive and check all deliveries
to the County made through the Receiving Office and maintain an inventory
of all office supplies delivered to and stocked by the Office;
(3)
The Record Storage Room shall maintain the records
of the County and the Court and provide indexes in order to make said
records available to court reporters, judges, lawyers, title searches,
and the general public;
(4)
The County Photocopy Center shall satisfy requirements
of County units for photocopying services where feasible and cost
effective.
A.
Function. The Office of Consumer Affairs shall be
responsible for the operation of the consumer affairs facilities and
programs of the County, and shall be headed by a Director, who shall
also be known as the Chief Sealer of Weights and Measures for the
County.
B.
Duties.
(1)
The duties of the Office of Consumer Affairs shall
be:
(a)
To serve as a central clearinghouse for receiving
and investigating complaints from citizens of illegal, fraudulent,
deceptive or dangerous business practices, and referring some complaints
to the local or state departments or agencies charged with enforcement
of consumer laws;
(b)
To attempt to resolve complaints received hereof
by means of voluntary mediation or arbitration;
(c)
To coordinate, with the Department of Public
Relations, the development of programs of community consumer education
and information;
(d)
To maintain records of consumer complaints and
their eventual disposition, provided that records disclosing business
interests of any person, trade secrets or the names of customers be
held confidential except to the extent that disclosures of such matters
may be necessary for the enforcement of laws and the investigation
of consumer complaints.
(2)
The duties of the Chief Sealer and Deputy Sealers
of the Weights and Measures Division shall be:
(a)
To inspect and test to ascertain if they are
correct, not less than once a year, all weighing and measuring devices
commercially used within the County in determining:
(b)
To complete all necessary forms resulting from
said testing and to file monthly reports to the Pennsylvania Department
of Agriculture, Bureau of Standard Weights and Measures, stating all
actions taken, including information on weighmasters' licenses, investigations
and prosecutions;
(d)
In accordance with the above acts, the Chief
Sealer and Deputy Sealers of the Weights and Measures Division are
granted police powers and shall therefor investigate and prepare for
prosecution all violations of any provision of the above acts.
The duties, powers, and organization of the Budget Management Department shall be as set forth in Article VI of this chapter.
A.
Function. The Department of Human Resources shall
be responsible for the delivery of coordinated human resources services
provided by the County and shall be headed by a Director.
|
[Commentary: The Offices within the Department
of Human Resources individually receive federal and state grants and
are therefore subject to federal and state statutory requirements
concerning program content, organization, and personnel procedures.
However, County funds are required to match certain of these federal
and state grants and, therefore, pursuant to Section 428d of the Charter,
the County hereby establishes a coordinating Department to ensure
the most effective delivery of human resources services.]
|
B.
Duties. In order to ensure that the delivery of social
services is coordinated under the supervision of the County Executive
Director, the Department of Human Resources shall be responsible for
the following:
(1)
Establishment of an administrative structure encompassing
child care and welfare services; mental health services; mental retardation
services and supports; and drug and alcohol abuse treatment services;
and such other related services as may be directed by County Council;
(2)
Reviewing for consistency and duplication the individual
service plans prepared by each office and division to ensure that
services are integrated to the maximum extent feasible to meet the
human service needs of County residents;
(3)
Preparation of a methodology for all its offices and
divisions for allocating private, local, state and federal monies
to meet County needs and goals;
(4)
Development of integrated procedures for personnel, planning, budget preparation and management, financial reporting, information technology systems and evaluation for all services and department personnel not otherwise covered by Part 3 of this chapter;
(5)
Ensuring that all office and divisions receiving federal
and state monies fully comply with all applicable laws and regulations.
C.
Organization. The Department of Human Resources shall
be responsible for coordinating the social services provided by all
human resource offices and divisions.
(1)
Office of Children and Youth Services. This Office
shall be responsible for the following functions:
(a)
Receipt and investigation of reports of child
abuse and neglect as mandated by state law;
(b)
Protection of abused and neglected children
from birth to age 18. Services also are provided to adolescents who
are at severe risk due to their behavior or that of their parent;
(c)
Provision of the full range of mandated child
welfare services, either directly or though a purchase of service
contract, designed to prevent neglect and abuse, maintain children
in their own homes, and provide in foster family homes and residential
placements adequate substitute care for any child in need of such
care;
(d)
Initiation of dependency proceedings in the
Delaware County Court of Common Please if supervision by that Court
is required in order to perform a mandated function for child protection
or child placement to achieve child protection. When an alternate
permanent plan is required for a child, the agency shall petition
the Orphans' Court to move to adoption;
(e)
Preparation of service plans and funding requests
as required by statute.
(2)
Office of Behavioral Health. This Office shall be
responsible for functions related to mental health and substance abuse
services.
(3)
Division of Mental Health. The functions related to
the Division of Mental Health shall include:
(a)
Provision of information and referral, consultation
and community education;
(b)
Development, implementation and monitoring of
contracts for the purchase of acute inpatient, crisis/emergency care
and outpatient treatment and support services and such other services
as may be deemed necessary to provide a range of mental health services
to meet the needs of County residents;
(c)
Development of an annual mental health plan
identifying services, needs and priorities;
(d)
Management of information systems for utilization
management of consumer services;
(e)
Monitoring and evaluation of service programs;
(f)
Provision of fiscal, personnel, programmatic
and administrative oversight and consultation to contracted service
providers/vendors.
(4)
Division of Drug and Alcohol. The functions related
to the Division of Drug and Alcohol shall include:
(a)
Provision of information and referral services,
consultation and education regarding drug and alcohol treatment;
(b)
Development, implementation and monitoring of
contracts for the purchase of services for medically managed and monitored
detoxification, long- and short-term residential programs, outpatient
treatment, prevention activities and such other services as may be
deemed necessary to the overall functioning of the drug and alcohol
treatment system of care;
(c)
Preparation and annual review of the single
county authority treatment and prevention plans;
(d)
Management of information systems for utilization
management of consumer services;
(e)
Monitoring and evaluation of service programs;
(f)
Provision of fiscal, personnel, programmatic
and administrative oversight and consultation to contracted service
providers.
(5)
Office of Mental Retardation. This Office shall be
responsible for the following functions:
(a)
Provision of information and referral, consultation
and community education services;
(b)
Registration, determination of eligibility and
management of a priority system for the distribution of available
funds for service;
(c)
Development, implementation and monitoring of
community, residential, in-home support, vocational and other services
deemed necessary to provide a range of services to meet the needs
of mentally retarded County residents;
(d)
Development, implementation and monitoring of
early intervention purchase of service contracts for children from
birth to three years who experience developmental delays;
(e)
Development of annual mental retardation plan
to include service needs and funding requests;
(f)
Maintenance of information systems to track
consumer services and expenditures in compliance with reporting requirements;
(g)
Provision of fiscal, programmatic and administrative
consultation to provider agencies.
(6)
Office of Adult Services. This Office shall be responsible
for the coordination and integrated delivery of services to families
and adults that do not fall under the jurisdiction of other human
resource program offices and as may be designated by County Council.
The Office of Adult Services shall be responsible for the following:
(a)
Provision of information, referral and community
education;
(b)
Development, implementation and monitoring of
purchase of service contracts to include case management, emergency
shelter, rental subsidies and support services, emergency food programs
and other services as designated;
(c)
Monitoring and evaluation of service programs;
(d)
Preparation of plans, programs and financial
reports as required;
(e)
Provision of fiscal, programmatic and administrative
consultation to provider agencies.
(7)
Office of Child Care Information Services. This Office
shall be responsible for the following functions:
(a)
Provision of information, referral and community
education;
(b)
Intake and determination of initial and ongoing
eligibility of families applying for subsidized day care;
(c)
Development, implementation and monitoring of
purchase of service contracts with approved day-care providers;
(d)
Maintenance of information systems to track
subsidized day-care services and expenditures;
(e)
Development of plans and funding requests and
submission of required reports;
(f)
Provision of fiscal, programmatic and administrative
consultation to provider agencies.
D.
Status and duties of program office heads. The status and duties of the heads of program offices within the Department of Human Resources shall be analogous to the status and duties of department head as set forth in Article III, § 6-15D, of this chapter, including the responsibility to prepare budgets and develop annual service plans.
A.
Function. The Department of Health shall be responsible for the delivery
of coordinated health services provided by the County and shall be
headed by a Director.
B.
Duties. The Department of Health shall have all powers and duties
provided under the Pennsylvania Local Health Administration Law, 16
P.S. § 12001 et seq. (the "Local Health Administration Law").
C.
Organization.
(1)
The Board of Health. A Board of Health has been and shall continue
to be appointed and organized as set forth in, and with the powers
and duties provided under, the Local Health Administration Law.
(2)
Health Director. The Board of Health shall appoint the Health Director
as set forth in the Local Health Administration Law. The Health Director
shall have the powers and duties provided under the Local Health Administration
Law. The Health Director shall report directly to the Executive Director.
D.
Financial administration. The financial administration of the Department
of Health, including the fixing of the compensation of the Health
Director and the fixing of the number and compensation of all other
employees of the Department of Health, shall be governed by the County's
Charter, this Administrative Code and any other law generally applicable
to the County.
E.
Property and contracts. The County shall acquire real and personal
property for the exercise of the powers and duties of the Department
of Health and may make contracts incident to the operation of the
Department of Health. The acquisition, holding and transfer of property
and the making of contracts incident to the operation of the Department
of Health shall be governed by the County's Charter, this Administrative
Code and any other law generally applicable to the County.
F.
Intercommunity Health Coordination. All responsibilities of the Department
of Intercommunity Health Coordination shall be fulfilled by the Department
of Health.
G.
Approval of rules and regulations. County Council shall approve or
reject rules and regulations of the Board of Health adopted under
16 P.S. § 12011 pursuant to resolution of County Council.
H.
Hospital closings.
[Added 4-20-2022 by Ord. No. 2022-5]
(1)
A hospital, as defined in Subsection I, that determines to close all or most of its units or departments ("a general hospital closing"), or that determines to close an emergency treatment unit or department (including advanced life support services), a labor and delivery unit or department, a behavioral health unit or department (including mental health and drug and alcohol treatment) or another specified unit or department (a "significant impact unit closing"), shall give written notice of an intent to close to the Department of Health upon making such a determination, but in no event less than 180 days from the anticipated date of closure. "Specified unit or department" means any unit or department that the Department of Health determines might significantly impact the health and welfare of all or a portion of the County's residents so that advanced notice and planning is warranted. The Department of Health shall give notice of its determination of a specified unit or department to all hospitals operating such a unit or department within 30 days of such determination.
(2)
A hospital
shall not close any units or departments as part of a general hospital
closing or engage in a significant impact unit closing except pursuant
to a written Closure Plan approved by the Health Director. Approval
shall be based on a determination that continuity of patient care
and the health and safety needs of the affected residents have been
adequately addressed with respect to the approved portion of the Closure
Plan. Such approval may be conditioned on agreement by the hospital
to relevant conditions necessary to comply with that standard.
(3)
An initial
Closure Plan shall be provided to the Department of Health no later
than 120 days from the anticipated date of closure. Updates on the
progress of implementation of the Plan, and any changes to any portion
of the Plan, whether approved or not, shall be provided every two
weeks after provision of the initial Plan until closing is complete.
(4)
The
Health Director may require attendance at meetings and involvement
in discussions by hospital executive staff and administration, as
well as access to relevant information and documents, in order to
evaluate the proposed Closure Plan and compliance with an approved
Closure Plan.
(5)
A Closure
Plan shall address the following with respect to the hospital for
a general hospital closing or with respect to the affected units or
departments for a significant impact unit closing:
(a)
The
reasons for closure.
(b)
Plans
for the closure of the affected departments and units of the hospital,
including with respect to continuity of patient care in each department
and unit and the transfer of patients to other facilities.
(c)
Plans
with respect to specialized programs or groups of patients particularly
vulnerable to interruptions in medical care, such as cancer chemotherapy,
prenatal care or behavioral health.
(d)
Plans
for the closure of the emergency department, including diversion to
other hospital emergency departments and the interface with emergency
medical services.
(e)
Written
agreements with other health care providers to accept responsibility
for continuing the care of patients receiving ongoing care at the
hospital.
(f)
Plans
for how all medical records (including paper and electronic records)
will be maintained throughout and after the closure and how those
medical records will be made available to former patients and the
physicians who provide care for such patients.
(g)
Plans
for the maintenance, transfer and disposal of pharmaceuticals, chemicals,
hazardous substances and other similar materials located at the facility.
(h)
The
anticipated time line for closing the hospital's various units and
departments.
(i)
A
communications and engagement plan with respect to the affected community,
which shall include a public meeting held in the affected community.
(j)
Changes
in the hospital's governing body, administration and medical staff
leadership as the closure is implemented.
(k)
A
plan by the hospital regarding the hospital's efforts to assist affected
workers and students with finding suitable employment and educational
opportunities and plans with respect to continuation of insurance
and to address effects bargaining for represented employees.
(l)
Plans
with respect to maintaining ongoing hospital security.
(m)
Plans
for supervising compliance with, and updates of, the Plan.
(6)
If the
Health Director determines that a hospital, including its officers,
directors or affiliates, has violated or is violating the provisions
of this subsection, the County Solicitor may institute an action in
a court of competent jurisdiction to compel compliance with this subsection
and otherwise enforce the County's police and regulatory powers to
protect public health and safety.
(7)
If a
court finds that a hospital has failed to comply with this subsection,
the court may, without limitation: a) enjoin the hospital, including
its officers, directors, or affiliates, from carrying out any and
all actions in furtherance of the closing until the hospital has given
proper notice or has otherwise complied with the requirements of this
subsection; or b) appoint a special master or temporary manager to
ensure that the hospital prepares an adequate Closure Plan and complies
with the Closure Plan.
(8)
Nothing
in this subsection shall be construed as creating obligations for
the County or its officials to relieve, discharge, perform, indemnify,
or assume liability for any obligation or responsibility whatsoever
belonging to the hospital or its officers, directors, and affiliates.
(9)
If any
clause, sentence, paragraph or part of this subsection, or the application
thereof to any person or circumstance, shall for any reason be adjudged
by a court of competent jurisdiction to be invalid, such judgment
shall not affect, impair or invalidate the remainder of this subsection
nor the application of such clause, sentence, paragraph or part to
other persons or circumstances but shall be confined in its operation
to the clause, sentence, paragraph or part thereof and to the persons
or circumstances directly involved in the controversy in which such
judgment shall have been rendered. It is hereby declared to be the
legislative intent that this subsection would have been adopted had
such provisions not been included or such persons or circumstances
been expressly excluded from their coverage.
I.
Changes
in ownership of long-term care facilities and hospitals.
[Added 4-20-2022 by Ord. No. 2022-5]
(1)
HOSPITAL
LONG-TERM CARE FACILITY
OWNERSHIP INTEREST
Definitions.
As used in this subsection, the following terms shall have the meanings
indicated:
An institution located in or providing services to residents
of the County having an organized medical staff established for the
purpose of providing to inpatients, by or under the supervision of
physicians, diagnostic and therapeutic services for the care of persons
who are injured, disabled, pregnant, diseased, sick or mentally ill
or rehabilitation services for the rehabilitation of persons who are
injured, disabled, pregnant, diseased, sick or mentally ill. The term
includes facilities for the diagnosis and treatment of disorders within
the scope of specific medical specialties.
A group living facility that provides long-term medical or
personal care to residents of the County who are unable to manage
independently in the community, including, but not limited to, assisted
living facilities, nursing homes, skilled and unskilled nursing facilities,
rehabilitation facilities, and similar group living facilities dedicated
to the care of older adults or other medically vulnerable populations
other than a long-term care facility owned and/or operated by the
County.
Ownership involving 5% or more of the stock, equity or other
ownership, including indirect ownership, stake in a facility or the
operator of a facility.
(2)
The
owner and proposed purchaser of a long-term care facility or hospital
shall, jointly or separately, give written notice to the Department
of Health and shall each post and keep posted, in conspicuous and
accessible places on their premises in such locations where notices
to employees are customarily posted, notice of an intent to: a) purchase,
sell or otherwise transfer an ownership interest in the facility or
hospital; or b) transfer or obtain a required governmental license
to operate such facility or hospital upon making a determination to
enter into such a transaction, but in no event less than 45 days prior
to the anticipated purchase, sale or transfer of ownership or transfer
or application for licensure.
(3)
The
notice of intent must provide the following:
(a)
The
name and address of the facility or hospital.
(b)
The
name, address and a description of the corporate organizational structure
of the legal entity seeking to obtain an ownership interest and/or
license with respect to the facility or hospital.
(c)
The
name of all persons or entities with an ownership interest in the
entity seeking to obtain an ownership interest and/or license with
respect to the facility or hospital; the percentage of each such ownership
interest; the names and addresses of any members of the boards or
ex officio corporate officers; any not-for-profit organizations with
such an ownership interest. Excluded from this requirement are those
persons or entities whose ownership interest is of shares in a publicly
traded corporation.
(d)
The
names and addresses of long-term care facilities and hospitals currently
or previously owned or managed by the entity seeking to obtain an
ownership interest and/or license with respect to the facility or
hospital, or by any of the persons or entities holding a direct or
indirect controlling interest in the entity seeking to obtain such
an interest or license, and the name of the jurisdictions in which
those facilities or hospitals are operated and licensed.
(4)
No later
than 35 days prior to the effective date of sale of an ownership interest
in a long-term care facility or hospital, the owner or operator of
the facility or hospital shall submit to the County Clerk and post
documentary evidence reflecting sale or transfer of ownership on its
public and internal websites, if such exist, in locations where employment-related
notices can be readily accessed by employees. Every seven days after
the initial submission, the owner or operator shall submit updates
to such documents and any changes made to such documents. The documentary
evidence shall include:
(a)
A
copy of any licensing application or license transfer request related
to operation of the facility or hospital submitted to the Pennsylvania
Department of Health or other Commonwealth of Pennsylvania agency
and all supporting documentation.
(b)
The
names and addresses of all individuals and entities with a current
or indirect ownership stake and the new ownership stake in the real
property of the facility or hospital.
(c)
The
names and addresses of the holders, or prospective holders, of any
leases related to the facility or hospital.
(5)
No more than five business days after receipt of any notice of intent submitted pursuant to Subsection I(2), the Department of Health shall post on its website the name of the facility or hospital, the incumbent owners of the facility or hospital, and the proposed purchasers identified in the notice of intent.
(6)
In addition to submission of the information required under Subsection I(2) and (4), the entity acquiring an ownership interest shall submit to the Department of Health and post, on its public and internal websites, if such exist, in locations where employment-related notices can be readily accessed by employees, information demonstrating the acquiring entity's history of successful financial management, including: a) audited financial statements for the past three fiscal years for each corporate entity with a direct or indirect ownership interest in the acquiring entity; b) copies of all financing agreements entered into by the acquiring entity related to financing the purchase of the ownership interest in the facility or hospital; and c) documents demonstrating the acquiring entity's source of funding sufficient to operate the facility or hospital for a minimum of 90 days subsequent to the effective date of the transfer of ownership.
(7)
Upon
the completion of the sale, the acquiring entity shall submit to the
Department of Health and immediately post notice of the transaction
and the effective date of the transfer of ownership on its public
and internal websites, if such exist, in locations where employment-related
notices can be readily accessed by employees.
(8)
If any
clause, sentence, paragraph or part of this subsection, or the application
thereof to any person or circumstance, shall for any reason be adjudged
by a court of competent jurisdiction to be invalid, such judgment
shall not affect, impair or invalidate the remainder of this subsection
nor the application of such clause, sentence, paragraph or part to
other persons or circumstances but shall be confined in its operation
to the clause, sentence, paragraph or part thereof and to the persons
or circumstances directly involved in the controversy in which such
judgment shall have been rendered. It is hereby declared to be the
legislative intent that this subsection would have been adopted had
such provisions not been included or such persons or circumstances
been expressly excluded from their coverage.
A.
Function. The Department of Intergovernmental Affairs
shall be responsible for the operation of the intergovernmental affairs
program of the County and shall be headed by a Director.
B.
Duties. The Director shall be responsible for the
coordination of governmental activities relating to grant and subsidy
programs managed by the Commonwealth of Pennsylvania and the United
States of America, including:
(1)
Survey of County needs and identification of desirable
federal and state programs to meet these needs;
(2)
Evaluation of the appropriateness of various programs
as they relate to the County's needs and recommendation to the Executive
Director or Council on actions to be taken;
(3)
Provide information on federal and state grant-in-aid
programs to department and agency heads by researching specific programs
and directing relevant aid information to appropriate functional personnel;
(4)
Assist department or agency heads in the preparation
of grant applications as requested;
(5)
Development of comprehensive programs to receive and
utilize the latest federal and state grant information;
(6)
Act as a liaison with legislative bodies and representatives
on proposed legislation of interest to the County.
The Duties of Personnel shall be as set forth in Article IV of this chapter.
A.
Function. The Planning Department shall be responsible
for assisting County Council and the County Executive Director in
developing short- and long-range policies and plans, and programs
of implementation. The Department shall also be responsible for providing
technical assistance to municipalities. The Department shall be headed
by a Director.
B.
Duties. The duties and responsibilities of the Department
shall include but shall not be limited to:
(1)
Prepare, review and maintain the Comprehensive Plan
of the County, including data collection, mapping, analyses, and recommendations;
make recommendations for adoption of plan elements to the Planning
Commission;
(2)
Coordinate with other County departments and agencies
in the development of plans for human services, including health care
and employment, and other social services;
(3)
Assist the Budget Management Department in the evaluation
of proposed capital projects;
(4)
Serve as liaison with federal, state, and regional
agencies under the policy guidance of Council;
(5)
Provide technical assistance to the County's municipalities;
(6)
Hold public meetings and hearings.
C.
Organization. The Planning Department shall be organized into the following four units in order to carry out the responsibilities and duties described in § 6-98B above:
(1)
Policy, Planning, and Programming. This section shall be responsible for the preparation of elements of the long- and short-range plan for the physical and economic development of the County as a whole. This shall include land use, housing, parks/open space, highways and public transportation, and community facilities. This section shall take into consideration the probable environmental, fiscal, economic and social consequences of the proposed programs and set forth the desired sequence, patterns, and characteristics of future programs; this section also shall be responsible for assisting the Budget Management Department in the evaluation of proposed capital projects as set forth in § 6-34C(1);
(2)
Government Assistance Services. This section shall
be responsible for assisting the 49 units of local government in Delaware
County in the preparation and/or update of local comprehensive plans,
land use regulations, and other studies concerning local government;
(3)
Environmental and Site Planning. This section shall
be responsible for recommending action to the Planning Commission
on all reviews mandated by the Municipalities Planning Code,[1] such as subdivision and zoning reviews, zoning changes
and curative amendments and site plan reviews. This section shall
be responsible for environmental planning activities of the Department.
[1]
Editor's Note: See 53 P.S. § 10101
et seq.
(4)
Support Services. This section shall be responsible
for word processing, graphics, and the administrative details incidental
to the operation of the other sections.
A.
Function. The Department of Public Relations shall
be responsible for operation of the public relations facilities, programs,
and services of the County, and for reviewing, before release, all
written public announcements, circulars, and press releases of all
County units except the Courts and elected officials. The Department
shall be headed by a Director.
[Amended 7-28-1992 by Ord. No. 92-3; 9-17-1996 by Ord. No.
96-2]
A.
Function. The function of the Department of Public
Works is the responsibility for the development, engineering design,
and administration for construction projects for physical structures
and facilities owned and maintained by the County. The Department
shall be headed by a Director.[1]
B.
Duties. The duties of the Department include, but
are not necessarily limited to, the following:[2]
(1)
Administration of liquid fuels tax fund distributions
to County municipalities.
(2)
Development of comprehensive capital and maintenance
programs for all County-owned bridges.
(3)
Planning, development and implementation of short-term
and long-term capital improvements.
(4)
Analysis of requests for improvements and determination
of necessity, validity, and cost effective means for solution.
(5)
Supervision of preparation of construction bidding
documents and cost estimates by design professionals.
(6)
Inspections of construction projects in progress to
ensure compliance with design concepts and schedules.
(7)
Development of chronology required for distribution
from capital monies.
C.
Organization. The Department shall be organized into
the following divisions:
[Amended 12-1-1992 by Ord. No. 92-5; 9-17-1996 by Ord. No.
96-2; 8-3-2010 by Ord. No. 2010-3]
A.
The Department of County Facilities Management is
responsible for the management, operation and maintenance of County-owned
buildings and facilities, including custodial, grounds and snow removal,
assists in the design and construction management for any proposed
County facilities, and also assists in locating and leasing space
outside County buildings when required. The Department provides technical
advice, guidance and design assistance for miscellaneous projects
that other departments may want to complete. It shall be headed by
a Director.
B.
Duties.
(1)
The County Facilities Management Department is to
inspect and maintain all County-owned or leased facilities to eradicate
health hazards, nuisances and unsafe conditions.
(2)
The Department provides repair services to all departments,
including minor construction/renovations, painting, electrical, plumbing,
grounds maintenance and snow removal services, by qualified County
employees.
(3)
The Department procures and oversees contractual services
that may be required for the above.
(4)
Duties
include assisting in plan preparation, reviewing specifications and
recommending contract awards, along with the Public Works Department
overseeing major construction and renovation projects as they are
developed and approved by County Council/Executive Director.
(5)
The
Department provides facility management services, which includes developing
and implementing preventive maintenance and cost-control programs,
monitoring the budget and the compliance as to specifications and
codes and safety. During the day-to-day operations, the Department
is responsible for the adherence by all employees to established personnel
policies and developing and implementing safety procedures, preparation
of operating and capital budget, recommending equipment upgrades,
maintaining facility cost records, implementing cost-cutting procedures
and preparation of statistical reports for various agencies.
C.
All types of County-owned property, such as (but not limited to)
buildings, facilities, rooms or other parts of buildings or facilities,
roads, paths, bridges, parks, courtyards, plazas and other physical
structures or spaces owned by the County, shall be named and renamed
in accordance with a policy approved by County Council.
[Added 6-21-2023 by Ord. No. 2023-5]
A.
Function. The County Office for Services to the Aging
(COSA) is hereby designated to undertake the duties and responsibilities
of the Department of Senior Citizen Services pursuant to Section 428j
of the Charter. It shall be responsible for the delivery of services
to assist senior citizens in matters relating to programs and problems
of the aged, excluding services incidental to the operation of Fair
Acres Geriatric Facility.
B.
Duties. COSA shall develop a program of comprehensive
and coordinated community services for the aging and assist senior
citizens through direct services or through purchase of service contracts.
Further responsibilities of the Department shall be:
(3)
Monitoring and evaluating contracts, preparing program
reports, and providing for technical assistance to local agencies
and governments;
(4)
Development and coordination of community services
and linkages with other County departments, including the Department
of Human Resources;
A.
Function. The Delaware County Soil and Water Conservation
District shall provide technical assistance to land developers, engineers,
citizens, and to local units of government in the area of erosion
and sedimentation control, reviewing erosion control plans for adequacy
and compliance with local and state regulations.
B.
Advisory duties to County Council; municipalities.
The District shall, upon request, provide technical guidance to the
Council to assist in the formation of erosion control ordinances as
well as provide assistance in resolving conservation problems in municipalities.
C.
Conservation plans for County parks. The District
shall prepare and periodically review conservation plans for each
County park and submit same to the Parks Department to aid in the
development of task guidelines for the purpose of improving soil and
water conservation in the County's park facilities.[1]
[1]
Editor's Note: Original Sec. 12.11 (also referred
to as 12.12), Solid Waste Management, which immediately followed this
subsection, was repealed 7-28-1992 by Ord. No. 92-3.
[Amended 12-1-1992 by Ord. No. 92-5; 9-17-1996 by Ord. No.
96-2]
A.
Function. The Department of Vehicle Management shall
be responsible for purchase, preventive maintenance, repair, inspection,
and administration of the County motor pool and all other County motor
vehicles and shall be headed by a Director.
B.
Duties. The Department shall have responsibility for
the following duties:
(1)
Operation and management of the County motor pool
which shall include implementing County policy on motor vehicles to
prevent misuse or personal use of County vehicles;
(2)
Procurement, maintenance, inspection and repairs on
all County motor vehicles;
(3)
Operation of the County Garage and filling facilities.
C.
County motor vehicle utilization.
(1)
Utilization of County-owned motor vehicles, when available,
shall be exclusively for the conduct of necessary and official tasks
and duties;
(2)
Utilization of County vehicles, gasoline or vehicle
parts and maintenance for private or personal purposes is strictly
prohibited. Employee retention of County motor vehicles during overnight
or weekend periods is strictly prohibited, except when said use for
specific official tasks and duties has been authorized by responsible
supervisors in advance for completion during the same evening or weekend
periods.
D.
Procedure for departmental use of County vehicles.
Supervisors of offices and departments which are assigned and use
County motor vehicles shall maintain Form DPW-1 for local records
documenting County motor vehicles utilization and expenses incurred
by employees therefor. The form shall require supervisory review and
authorization, or requests for usage and reimbursement.
(1)
Form DPW-1 shall also serve as the basis for reimbursement
to employees for travel expenses incurred through the authorized use
of privately owned motor vehicles for performance of official tasks
and duties;
(2)
Employee requests for travel expense reimbursements
shall be certified by supervisors and supported by Form DPW-1.
E.
Audits. From time to time, the Director of the Department
of Vehicle Management shall analyze said records to evaluate compliance
with policy and property of travel reimbursements.
A.
Function. The Information Technology Department evaluates,
designs, implements and enhances automated information systems and
shall be headed by a Director. Greater emphasis is being placed on
automated data communications systems in order to insure that various
County, Court and government agencies accurately store, retrieve and
update vital information.
B.
Duties.
(1)
Continue to implement DP best practices in the areas
of computer and network security, standards development, and service
and support methods to ensure high quality, cost-effective DP system
delivery, operations, and support.
(2)
Work with Telecommunications to continue to upgrade/enhance
the County's computing and telecommunication infrastructure to provide
a more reliable, responsive, highly available, secure, and scalable
IT environment for County business functions.
(3)
Work with County and Court departments to enable them
to share information, deliver quality services and improve the cost
effectiveness of their operations.
(4)
Continue to maintain and support existing production
systems to minimize business workflow interruption as defined by our
customers.
(5)
Update and enhance the DP disaster recovery plan for
the County and Courts so as to provide for a timely return to normal
business operations in the event of a disaster.
(6)
Continue to enhance and expand the availability of
information to County citizens and staff through the County Web site.
A.
Function. The Telecommunications Department is responsible
for meeting all the communications needs of all County and Court departments
and shall be headed by a Director.
B.
Duties.
(1)
The Department is responsible for the evaluation of
the requirements of each department, the subsequent purchase, implementation,
training of users, troubleshooting, and repair of all voice processing
systems, telephone systems, fax machines, cellular telephones/devices,
and all other types of telecommunications equipment and ancillary
products.
(2)
The Department is responsible for the installation
of all newly required voice and data wiring, the subsequent relocation,
troubleshooting, and repair of the existing wiring.
(3)
The Department acts as the sole contact with all telecommunications
related vendors and service providers for the purpose of purchasing
equipment and/or services, accounts payable, and repair.
(4)
The Department is responsible for the development
and maintenance of the telecommunications infrastructure.
(5)
The Department is responsible for the maintenance
of all telecommunications records and databases.
(6)
The Department is responsible for the design and maintenance
of all voice processing menus.
(7)
The Department is responsible for the coordination
of the 911-Emergency Communications System.
(a)
The Department is responsible for the sole contact
with the vendors and service providers for the purchase, installation,
negotiation of maintenance contracts, equipment, telephone lines,
circuitry, fiber repair and maintenance of the same, and all other
telecommunications related issues.
