[Ord. No. 3158, 7-26-1988, § 2-4.1; amended
by Ord. No. 44-2023, 1-23-2024]
There shall be a Clerk appointed by the Council pursuant to
N.J.S.A. 40:69A-89, who shall serve as provided by law. The Clerk
shall, with the exception of those specific other duties set forth
in the Charter and by law, act as the full-time secretary to the Council.
[Ord. No. 3158, 7-26-1988, § 2-4.2; amended
by Ord. No. 3385, 3-22-1994, § 2; Ord. No. 3732, 9-24-2002, § 1; Ord. No. 4174, 1-26-2010, § 1; Ord. No.
36-2015, 10-13-2015; Ord. No. 7-2019, 3-12-2019; Ord. No. 21-2022, 8-30-2022; Ord. No. 44-2023, 1-23-2024]
The Clerk shall:
(a)
Keep and preserve safely the minutes and records of the proceedings
of the Council and, with the approval of the Council, the minutes
of any Township board or body. It shall be the duty of the Clerk to
prepare reasonably comprehensive written minutes of all the Council's
meetings showing the time and place, the members present, the subjects
considered, the actions taken, the vote of each member, the names
of all persons participating in the same and a brief summary of the
matters discussed and any other information required to be shown in
the minutes by law and make them promptly available to the Council,
within 30 days following the day on which such meeting took place
or by the next regularly scheduled meeting, whichever is later. Upon
approval by the Council, the minutes shall be made available to the
public, subject to redaction of matters discussed in closed session
meetings pursuant to N.J.S.A. 10:4-12. If, for any reason, the Council
fails to approve the minutes of a meeting by its next regularly scheduled
meeting occurring not less than 30 days following the day on which
such meeting took place, the Clerk shall make the unapproved minutes
of such meeting available to the public with a notation that such
minutes are draft minutes and are subject to correction and approval
by the Council.
(b)
Keep and preserve safely all Township records, including tape recordings
and other verbatim transcript of Council meetings, as required by
state law.
(c)
Preserve and compile all ordinances and resolutions and, at the close
of each year, with the advice and assistance of the Township Attorney,
compile, codify and bind all the ordinances and resolutions then in
effect in conformity with the plan and system of the Code. The Clerk
shall clearly record at the top of each ordinance and resolution the
names of the movant and seconder of each ordinance or resolution and
the vote of each Council member. The Clerk shall, annually, index
the record books, compilation and codification of ordinances and resolutions;
provide for their publication; make the same available to the Council
and the Manager; and, in conformity with the public's general right
to know, pursuant to N.J.S.A. 47:1A-1 et seq., make all of the foregoing
and all other items which the Clerk is required to keep and preserve
fully available to the public for inspection and copying.
(d)
Have custody of the Township Seal and affix it to such books, papers
and documents as may be specifically authorized pursuant to law or
ordinance or, when necessary, to exemplify any document on record
in his office or to certify any act or paper which, from the records
in his office, shall appear to have been a public act or document
of the Township.
(e)
Have and take custody of all official books, papers, and documents
of the Township for which no other repository is provided by Charter,
ordinance or other law and preserve and keep them safely.
(f)
Provide secretarial and clerical services for the Council and all
Council members in the discharge of its or their official duties.
(g)
Prepare, arrange, keep, and amend the Council meeting agenda, pursuant
to direction of the Council. As soon as possible, the Clerk shall
furnish a copy of the agenda to each member of the Council, the Manager
and the Attorney. The Clerk shall post a copy of the Council agenda
and copies of the full text of all ordinances and resolutions thereon
in the Municipal Building and shall provide sufficient copies of all
of the same to the members of the public attending Council meetings.
(h)
Perform the functions required of Municipal Clerks by the General
Election Law (Title 19 of the Revised Statutes) and any other state
law or ordinance and receive for Township use the fees prescribed
therefor.
(i)
Administer the licensing provisions of Township ordinances where
no other provision is made for administration thereof and promptly
remit to the Tax Collector all fees received in connection therewith.
(j)
Perform such functions as are vested in the Clerk by state law and
ordinances relating to bingo and raffles licensing.
(k)
Have such other and different functions, powers and duties as may
be prescribed by law or ordinance.
(l)
The Clerk shall issue certificates as to liability for assessment
for municipal improvements in accordance with N.J.S.A. 54:5-18.1 et
seq.
(m)
Coordinate activities between the Council and the various boards
and bodies of the Township and collect and distribute the minutes
of the various boards and bodies of the Township.
(n)
Report
to the Council and work with the Township Manager, unless the Clerk's
statutory duties require otherwise.
