The Director of Administration and Finance shall submit to the Mayor and Common Council a report which shall reflect the aggregate revenues received for general City purposes and for each appropriation account or fund where required by law to be expended for the purpose of such account or fund. It shall also indicate for each such account the amount appropriated, the amount encumbered but remaining unexpended, the aggregate expenditures and the unencumbered balance, together with such other information as the Mayor may require.
The Director of Administration and Finance shall receive and file notices of all appointments, promotions and resignations and the salaries payable to all City officers and employees. They shall be responsible for assuring that all personnel actions are in accord with the budget or approved by the Mayor or Council, if necessary. They shall be responsible for such other coordination of personnel matters as may, from time to time, be required by the Mayor or Common Council.
The Director of Administration and Finance shall be responsible for continuous review of the management practices of the City and shall recommend such changes as may be desirable to improve the efficiency and effectiveness or quality of service provided by the City.
The Director of Administration and Finance shall have custody of all insurance policies, surety bonds, deeds to City property and such other instruments as the Mayor may direct. Except as otherwise provided by law, they shall file and maintain as public records all original instruments pertaining to real estate and duplicates of all other documents executed, issued or received for the City by any officer or unit thereof. However, they need not maintain duplicates of records maintained by the City Clerk as part of the official depository.
The Director of Administration and Finance:
A. 
Shall have access, at all reasonable times, to offices of the City departments, courts, boards and commissions.
B. 
May examine all books, papers, records and documents in any such department, court, board or commission, with due respect to any confidential matters.
C. 
May prescribe and require the maintenance of books, papers and records in any such department, court, board or commission in such manner as may be deemed necessary.
D. 
May require any City officer or head of a department, court, board or commission to furnish such data, information or statements as may be necessary.