The Director of Administration and Finance shall submit to the
Mayor and Common Council a report which shall reflect the aggregate
revenues received for general City purposes and for each appropriation
account or fund where required by law to be expended for the purpose
of such account or fund. It shall also indicate for each such account
the amount appropriated, the amount encumbered but remaining unexpended,
the aggregate expenditures and the unencumbered balance, together
with such other information as the Mayor may require.
The Director of Administration and Finance shall receive and
file notices of all appointments, promotions and resignations and
the salaries payable to all City officers and employees. They shall
be responsible for assuring that all personnel actions are in accord
with the budget or approved by the Mayor or Council, if necessary.
They shall be responsible for such other coordination of personnel
matters as may, from time to time, be required by the Mayor or Common
Council.
The Director of Administration and Finance shall be responsible
for continuous review of the management practices of the City and
shall recommend such changes as may be desirable to improve the efficiency
and effectiveness or quality of service provided by the City.
The Director of Administration and Finance shall have custody
of all insurance policies, surety bonds, deeds to City property and
such other instruments as the Mayor may direct. Except as otherwise
provided by law, they shall file and maintain as public records all
original instruments pertaining to real estate and duplicates of all
other documents executed, issued or received for the City by any officer
or unit thereof. However, they need not maintain duplicates of records
maintained by the City Clerk as part of the official depository.
The Director of Administration and Finance:
A. Shall have access, at all reasonable times, to offices of the City
departments, courts, boards and commissions.
B. May examine all books, papers, records and documents in any such
department, court, board or commission, with due respect to any confidential
matters.
C. May prescribe and require the maintenance of books, papers and records
in any such department, court, board or commission in such manner
as may be deemed necessary.
D. May require any City officer or head of a department, court, board
or commission to furnish such data, information or statements as may
be necessary.