[Amended 2-13-2012 by Ord. No. 2012-2]
There shall be an office of the Clerk, the head of which shall be the Town Clerk. The Clerk shall be appointed by the Council and prior to appointment shall be qualified by training and experience to perform the duties of the office and must hold a registered municipal clerk certificate. The Clerk shall serve for a term of three years and receive such compensation as shall be provided by ordinance.
Within the Office of the Clerk there shall be a Bureau of Vital Statistics, which shall maintain and administer matters concerning vital statistics, including births, deaths and marriages in accordance with state law, and receive applications for and issue marriage licenses pursuant to law.
The Clerk shall serve as Clerk of the Council. He shall attend all meetings of the Council and of Council committees when required by the Chairman thereof and shall keep the minutes of the proceedings of the Council and of such committees. The minutes of each meeting of the Council shall be signed by the officer presiding at the meeting and by the Clerk.
A. 
The Clerk shall record all ordinances and all resolutions of a permanent character in books to be provided for that purpose. After each ordinance, he shall also record and certify the proof of publication thereof as required by law. Each ordinance and resolution so recorded shall be signed by the Mayor and the Clerk, who shall attest that it was duly adopted upon a date stated, and, when so signed, the recorded copy shall be deemed to be a public record of the ordinance or resolution. Any omission by the Clerk or the Mayor to record, sign or certify as herein required shall not impair or affect the validity of any ordinance which has been duly adopted.
B. 
At the close of each year, the Clerk, with the advice and assistance of the Attorney, shall bind, compile or codify all ordinances and resolutions, or true copies thereof, which then remain in force and effect. He shall also properly index the record books, compilation or codification of ordinances and resolutions.
The Clerk shall have custody of and shall safely keep all records, books and documents of the Town, except those committed by Charter or ordinance to any other office or transferred thereto by the Manager. He shall, upon request and the payment of the fees prescribed therefor by the Council for the use of the Town, furnish a certified copy of any such paper in his custody, under the corporate seal of the Town.
The Clerk shall cause the Corporate Seal of the Town to be affixed to instruments and writings when authorized by ordinance or resolution of the Council or when necessary to exemplify any document on record in his office or to certify any act or paper which, from the records in his office, shall appear to have been a public act of the Town or a public document. He shall not affix the Seal or cause or permit it to be affixed to any other instrument or writing or other paper, unless required by law or ordinance.
The Clerk, subject to the supervision of the Manager, shall:
A. 
Be the depository for and custodian of all official surety bonds furnished by or on account of any officer or employee, except his own bond, which shall be placed in the custody of the Treasurer; of all insurance policies upon or with respect to risks insured for the benefit of the Town or to protect it against any claim, demand or liability whatsoever; and of all formal contracts for work, labor, services, supplies, equipment and materials to which the Town may be a party.
B. 
Be the depository for and custodian of all performance bonds running to the Town as obligee, or any other form of security, given by any contractor, subdivision developer or other persons on account of work done or to be done in or for the Town.
C. 
Have custody of all leases of property owned by the Town.
D. 
Report to the Manager annually, at such time as the Manager may require, on the coverage, expiration date and premium of each surety bond and contract of insurance, the nature and terms of outstanding leases, the rent reserved by each and their respective expiration dates.
No rule or general regulation made by any department, officer, agency or authority of the Town, except such as related to the organization or internal management of the Town government or a part thereof, shall take effect until it is filed with the Clerk. The Clerk shall maintain a current compilation of all such rules and regulations, which shall be available for public inspection in his office during business hours.
In addition to such other functions, powers and duties as may be prescribed by the Charter and ordinances and subject to the supervision and direction of the Manager, the Clerk shall:
A. 
Perform all of the functions required of Town Clerks by the General Election Law (Title 19 of the Revised Statutes) and any other law or ordinance.
B. 
Administer the provisions of the Town ordinances with reference to the licensing of occupations and activities for which licenses are required by law or ordinance to be obtained from the Clerk, including dog licenses.
C. 
Issue certificates as to approval of land subdivisions by the Planning Board or the Council, pursuant to N.J.S.A. 40:55D-56.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
D. 
Have such other, different and additional functions, powers and duties as may be prescribed by law or ordinance, or delegated to him by the Manager.
There shall be a Deputy Clerk of the Town appointed by the Manager. The Deputy Clerk shall:
A. 
Assist the Clerk in the performance of his duties.
B. 
Whenever the Office of the Clerk shall be vacant or unfilled, or the Clerk shall be absent from the Town or unable to serve by reason of disability or otherwise, the Deputy Clerk shall have all the powers to perform all the duties vested in the Clerk.