[Amended 11-12-2015 by Ord. No. 2015-14]
A. Overtime is time worked in addition to an employee's regularly scheduled
hours during a workweek and times of emergency.
B. Overtime in the amount of time and one-half shall be paid to all
employees eligible therefor for time worked in excess of 40 hours
in the standard workweek.
C. Administrative employees with a thirty-five-hour workweek shall be
paid as straight time for hours worked above 35 and up to and including
40 in the workweek. Hours worked above 40 shall be paid as time and
one-half in accordance with the preceding subsection.
D. Overtime is not payable unless authorized by Township Committee member
and/or the Township Administrator. Depending on work needs, all employees
may be required to work overtime, especially during times of emergency.
All employees are not permitted to work overtime unless the overtime
is budgeted and approved by the Township Committee member and the
Township Administrator. All employees working overtime without prior
approval will be subject to disciplinary action.
E. To the extent reasonably practical, overtime shall be equally distributed
among employees in their respective departments capable of performing
the additional work.
F. Pyramiding of overtime is prohibited.
G. Under the Federal Fair Labor Standards Act, certain employees in managerial, supervisory and administrative,
computer or professional positions are exempt from the provisions
of the Act. There are also employees who may be exempt because their
compensation exceeds $100,000 per year, depending upon their job duties.
[Amended by Ord. No. 2005-24]
A. Accurately recording time worked is the responsibility of every employee.
Federal and state laws require the Township to keep an accurate record
of time worked in order to calculate employee pay and benefits. Time
worked is all the time actually spent on the job performing assigned
duties. The Township's Chief Financial Officer shall maintain accurate
and complete time and attendance records. All employees are required
to utilize or receive appropriate timekeeping devices as designated
from time to time by the Township Committee of the Township of Ocean
in order to keep an accurate and complete time and attendance record.
B. All employees should accurately record the time they begin and end
their work, as well as the beginning and ending time of each meal
period. They should also record the beginning and ending time of any
split shift or departure from work for personal reasons. Overtime
work must always be approved before it is performed. It is the responsibility
of all supervisors and department heads to insure that true and correct
time records are recorded for each employee under their supervision.
Failure of a department head or supervisor to insure compliance with
this policy will subject both the employee and his/her supervisor
to disciplinary action. Each department head or supervisor shall certify
as to the accuracy of the time report or record each week.
C. Altering, falsifying, tampering with time records, or recording time
on another employee's time record or failing to report such conduct
of another employee may result in disciplinary action, up to and including
termination of employment.
D. Nonexempt employees should report to work not more than 10 minutes
prior to their scheduled starting time nor stay more than 10 minutes
after their scheduled stop time without expressed prior authorization
from their supervisor.
E. If corrections or modifications are made to the time record, both
the employee and the supervisor must verify the accuracy of the changes
by initialing the time record.
The management philosophy of the Township on attendance can
be stated as follows:
A. The Township of Ocean provides its regular full-time employees with
a number of paid absences per year. This coverage is considered insurance
in case of illness, and it should not be considered as right of employment.
As a public entity, the municipality's taxpayers have the right to
expect that the Township's employees are doing the public's business
when they are supposed to.
B. To maintain a safe and productive work environment, the Township
expects employees to be reliable and to be punctual in reporting for
scheduled work. Absenteeism and tardiness place a burden on other
employees, and on the Township, and affects customer service. In the
rare instances when employees cannot avoid being late to work or are
unable to work as scheduled, they should notify their supervisor as
soon as possible.
C. Poor attendance and excessive tardiness are disruptive. Either may
lead to disciplinary action, up to and including termination of employment.
D. Definitions. For the purpose of this policy, the following terms
shall have the meanings indicated:
ABSENTEEISM
The failure of workers to report to the job when they are
scheduled to work or to leave work before their work shift is completed.
Within this definition, absences shall be categorized as follows:
(1)
Scheduled. Arranged for in advance for anticipated reasons,
such as funerals, professional appointments, weddings, military, and
personal business;
(2)
Acceptable. Unscheduled, but caused by valid reasons such as
illness, death in the family, or accidents;
(3)
Unacceptable. Unscheduled and caused by reasons which are unacceptable
to the Township;
(4)
Chronic. Habitual, or patterns of absence or lateness, which
presents problem to the work efforts of others and/or the organization;
(5)
Medical, proof of illness. Written verification from a medical
physician attesting to the employee's inability to report to work
due to an illness or injury;
(6)
Occasion. An "occasion" is defined as an absence of one or more
days, due to non-work illness, separated by one or more days of work.
E. Attendance standards. In order to translate attendance standards
into an effective working policy, the Township shall from time to
time adopt guidelines relating to paid absences, as well as performance
standards, on the number of acceptable absences within specified time
period. The standards concerning absence at this time are as follows:
(1) After six occasions of absence without medical proof of illness in
a six-month period, the employee should be counseled concerning attendance
standards, issued an oral warning, and shall be required to submit
medical proof of illness for each occasion of absence during the next
six-month period;
(2) After 12 occasions of absence without medical proof of illness in
a twelve-month period, the employee shall be counseled, issued a written
warning, and placed on probation for 90 days;
(3) During the ninety-day probationary period, should the employee be
absent more than three days without medical proof of illness, the
employee shall be subject to termination.
All full-time employees of the Township shall be entitled to
a one-hour lunch break with a specific time assigned permanently to
each employee. In order that the public may be best served, all lunch
breaks must be scheduled and completed between 11:30 a.m. and 2 p.m.
All lunch breaks for nonexempt employees shall be recorded on time
cards. No employee may work through their lunch hour in order to leave
early.
In keeping with the Township's intent to provide a safe and
healthy work environment, smoking is prohibited in all buildings the
workplace. This policy applies equally to all employees, customers
and visitors.
Employees of the Township, whose duties are limited to the municipal
building, shall maintain their dress and appearance in accordance
with generally accepted contemporary standards. Typically, dress is
expected to be in normal business attire relative to their position.
Under no circumstances are sweat pants, sweatshirts, T-shirts, jeans,
etc. considered "normal business attire."