[Res. 1/5/1976, Art. A, § 1]
1. The department heads of each department established under the Administrative
Code shall be directly responsible to the Manager and shall report
to the Manager periodically as directed by him. Each department head
shall be responsible to the Manager for the day-to-day operations
of his department and shall have those duties and responsibilities
that are assigned to him by the Manager.
2. In order for Borough government to operate most efficiently and to
the best advantage and in order to achieve complete coordination of
all Borough functions, no department head shall act on any request
from any other source until he shall first have cleared the matter
with the Manager. Provided, however, in case of emergency, a department
head shall be authorized to take whatever action he may deem to be
necessary, and then notify the Manager of the action that he has taken.
[Res. 1/5/1976, Art. A, § 2]
No department head shall be required to attend any meeting of
Council or of any committee unless he is requested to do so in advance
by Council or the Manager.
[Res. 1/5/1976, Art. A, § 3]
Department heads shall make recommendations to the Manager on
matters pertaining to the personnel under their direction.
[Res. 1/5/1976, Art. A, § 4; as amended by Ord.
967, 11/7/1990, § 1; and by Ord. 1134, 11/7/2007, § 1]
1. Requisitions for purchases shall be as follows:
A. In case of an emergency, a contract may be awarded without competitive
sealed bidding. If any emergency occurs, the using department shall
immediately notify the Borough Manager or Director of Finance, who
shall either purchase the required supplies or contractual services,
authorize the department head to do so, or disapprove the emergency
purchase.
B. An emergency situation exists when the safety, health or welfare
of the public is vitally affected by:
(1) A breakdown in machinery and/or threatened termination of essential
services, (including maintenance and repair of essential office equipment);
(2) The development of a dangerous condition; or
(3) Any other circumstance in which supplies are needed for immediate
use.
2. All purchases over $2,000 must be approved by the Director of Finance.
All purchases over $4,000 must be approved by both the Director of
Finance and the Borough Manager. All purchases over $4,000 must have
three quotations by three different businesses.
3. Purchases that exceed $4,000 but are less than $10,000 shall be subject
to the following provisions:
A. Contract requirements shall not be artificially divided so as to
constitute a small purchase.
B. Insofar as it is practical, no less than three businesses shall be
solicited to submit quotations for purchases over $4,000.
C. Award shall be made to the business offering the lowest acceptable
quotation.
D. The name of the businesses submitting the quotation, the date and
the amount of each quotation shall be recorded and maintained as a
public record by attaching to the respective invoice.
E. All quotations solicited that are expected to exceed $4,000 shall
be submitted in writing by the businesses and shall be retained for
a period of three years.
F. All purchases under $500 do not require pre-approval by the Borough,
as long as the item(s) was budgeted accordingly. All unbudgeted purchases
must be approved by the Director of Finance or the Borough Manager
to ensure the availability of funds.