All persons seeking to inspect, examine or copy a public record
of the Borough shall make application in writing to the Borough Clerk,
during regular business hours. The request shall be hand-delivered,
mailed, transmitted electronically, or otherwise conveyed to the Borough
Clerk. All requests for public records shall be as specific as possible,
including the type of record and date created, if known. Copies of
records may be obtained for the fee prescribed by law or regulation.
If a fee is not prescribed by law or regulation, the fee shall be
the actual cost of duplicating the record; provided, however, that
where the actual cost for duplication of a record exceeds the rates
below, the actual cost shall be imposed.
A. Standard-sized paper documents.
|
Size
|
Fee
(per page)
|
---|
|
Letter size or smaller
|
$0.05
|
|
Legal size or larger
|
$0.07
|
B. Large-sized paper documents and maps. Fees shall be for actual costs
incurred; a deposit of $5 per page shall be required.
(3) Drug-Free School Zone Map.
C. Preprinted documents.
(1) Codebook: cost set by General Code.
(2) Zoning/land use pamphlet: actual cost to copy.
(3) Master Plan: actual cost to copy.
D. The furnishing of any information on a CD-ROM, including any Mayor
and Council, board or commission meeting recorded in the Borough of
Edgewater's Council Chambers on the recording system, shall be
at the cost of $2 per CD, including case.
E. Police reports.
(1) Police accident reports: same as Subsection
A above, if requested and picked up in person.
(2) Police accident reports, when copies are requested other than in
person: $5 for the first three pages and $1 per page for each additional
page, as established by N.J.S.A. 39:4-131.
F. A special service charge shall be imposed, in addition to the actual
cost of duplicating the record, where the nature, format, manner of
collation or volume of printed matter is such that it cannot be reproduced
by ordinary document-copying equipment in ordinary business size or
where such record involves an extraordinary expenditure of time and
effort to accommodate the request. The estimated and actual charges
shall be calculated based upon the hourly pay as set forth or determined
by the salary ordinance for the employee performing the work times
the number of hours. The requestor shall have the opportunity to review
and object to the special service charge prior to it being incurred.
G. Applicable postage shall be added for any and all records requested
by mail. The cost of standard-sized envelopes shall be $0.25.
H. A deposit shall be paid prior to filling any anonymous or out-of-state
request where it is estimated that the information requested will
cost in excess of $5 to reproduce. The amount of the deposit shall
equal the total estimated cost of filling the request.
The fees payable by the requestor to the Borough of Edgewater for discovery in the Municipal Court shall be as set forth in §
318-1 of this chapter. Notwithstanding the foregoing, to the extent said fees conflict with the fee schedule promulgated by the Administrative Director of the Courts, the latter shall control.
All sums collected under this chapter shall be considered the
funds of the Borough of Edgewater and shall be paid by the respective
officers to the Treasurer of the Borough of Edgewater.