§ 20-1General intent.
§ 20-2Application.
§ 20-3Definitions.
§ 20-4Exclusions.
§ 20-5Changes in laws and regulations.
§ 20-6Public access to procurement information.
The WHA shall provide for a procurement system of quality and integrity; provide for the fair and equitable treatment of all persons or firms involved in purchasing by the WHA; ensure that supplies and services (including construction) are procured efficiently, effectively and at the most favorable prices available to the WHA; promote competition in contracting; and assure that WHA purchasing actions are in full compliance with applicable federal standards, HUD regulations, state and local laws.
This procurement policy applies to all procurement actions of the Authority, regardless of the source of funds, except as noted under "exclusions" below. However, nothing in this policy shall prevent the WHA from complying with the terms and conditions of any grant, contract, gift or bequest that is otherwise consistent with the law. When both HUD and nonfederal grant funds are used for a project, the work to be accomplished with the funds should be separately identified prior to procurement so that appropriate requirements can be applied, if necessary. If it is not possible to separate the funds, HUD procurement regulations shall be applied to the total project. If funds and work can be separated and work can be completed by a new contract, then regulations applicable to the source of funding may be followed.
The term "procurement," as used in this policy, includes the procuring, purchasing, leasing, or renting of: (1) goods, supplies, equipment, and materials; (2) construction and maintenance, consultant services; (3) architectural and engineering (A/E) services; (4) social services; and (5) other services.
This policy does not govern administrative fees earned under the Section 8 voucher program, the award of vouchers under the Section 8 program, the execution of landlord housing assistance payments contracts under that program, or nonprogram income, e.g., fee-for-service revenue under 24 CFR Part 990. These excluded areas are subject to applicable state and local requirements.
In the event an applicable law or regulation is modified or eliminated, or a new law or regulation is adopted, the revised law or regulation shall, to the extent inconsistent with these policies, automatically supersede these policies.
Most procurement information that is not proprietary is a matter of public record and shall be available to the public to the extent provided in the State of Rhode Island Freedom of Information Act.
