The presiding officer of all Village boards, committees and
commissions of the Village shall conduct the proceedings of all meetings
in accordance with the parliamentary rules contained in Robert's Rules
of Order, as from time to time revised, unless otherwise provided
by statute or ordinance, subject to the following additional and/or
differing requirements which shall apply in the Village of Fox Point:
A. Motions for reconsideration may be made at the same or the next regular
meeting of such board, committee or commission by a member having
voted in favor of the outcome of the motion for which reconsideration
is sought.
B. The presiding officer of any Village board, committee or commission
shall set the agenda for meetings of such Village board, committee
or commission, provided that the agenda shall comply with the following:
(1) Two members of the Village board, committee or commission that will
hold such meeting may place an item on the upcoming meeting agenda,
provided that such requests are made in writing and filed with the
Village Clerk/Treasurer at least one week prior to such meeting.
(2) The board, committee or commission that will hold such future meeting
may place an item on the future meeting agenda by duly adopted motion
acted upon at a meeting.
(3) Notice of the subject of all meetings of all governing bodies of the Village shall be provided as required by applicable laws, including Wisconsin Statutes Chapter
19, Subchapter V (Open Meetings Law).
C. The Village
President may include a Consent Agenda as part of the agenda for any
meeting of the Village Board subject to all of the following provisions:
(1) Only
items that may be adopted by a majority vote of the Trustees present
may be included in a Consent Agenda.
(2) The
Consent Agenda will be placed on the meeting agenda prior to new business
items.
(3) Each
item included for action as part of the Consent Agenda will include
a statement of the action proposed to be taken by the Village Board
(e.g., approval, adoption, etc.).
(4) When
the Consent Agenda is called, the Village President will ask if any
Trustee wishes to have any item(s) removed from the Consent Agenda,
whereupon any Trustee may request the removal of any item(s) from
the Consent Agenda without discussion or explanation. A request for
removal by a Trustee shall cause the requested item(s) to be removed
from the Consent Agenda without second, discussion or vote concerning
said removal. Any item(s) so removed shall be considered individually
prior to consideration of any new business agenda items in the same
order in which they were originally listed in the Consent Agenda.
(5) After
inquiring as to whether any Trustee wishes to have any item(s) removed
from the Consent Agenda, the Village President shall entertain a motion
to adopt the Consent Agenda, subject to the following:
(a) Any motion to adopt a Consent Agenda shall be deemed to exclude any item(s) for which removal has been requested by any Trustee, as provided in Subsection
C(4).
(b) No presentation shall be made and no question or discussion shall
be entertained with regard to any remaining item(s) on the Consent
Agenda.
(c) A motion concerning the adoption of the Consent Agenda is not debatable.
(6) A motion
to approve a Consent Agenda that is properly seconded and approved
by a majority of the Village Board of Trustees then in attendance
shall have the effect of approving the action proposed for each and
every Consent Agenda item not previously removed pursuant to the request
of a Trustee.
(7) If
a motion to approve a Consent Agenda fails for want of a second or
due to insufficient votes in favor of its adoption, the items in the
Consent Agenda shall automatically be moved to the Agenda immediately
preceding "new business" and taken up in the order originally set
forth in the Consent Agenda.
D. Hybrid
meetings.
[Added 9-14-2021 by Ord. No. 2021-04]
(1) Remote attendance by members. When a meeting is held in-person, any
one or more members of the applicable board, commission or committee
may attend the applicable governing body meeting by telephone or other
electronic means, subject to the following. A governing body member
seeking to attend remotely shall inform the presiding officer or Village
Manager in advance of their expected remote attendance. Governing
body members attending remotely shall have all powers of participation,
including being counted in the quorum and having the opportunity to
vote subject to the following. Such attendance is only permitted if
the technology is sufficient to allow the remote member to hear the
proceedings, and to be heard in the meeting room. If visual information
is presented at the meeting, the technology must allow the remote
attendee to view what is presented or the remote attendee may be prohibited
from voting on the matter, as determined by the chair. No assurance
is provided to any governing body member who attempts to attend remotely
that the technology will perform sufficiently to allow for their participation.
(2) Remote attendance by the public. All in-person meetings of Village
boards, commissions, or committees shall include a remote option for
the general public when practicable as determined by the chair of
the governing body. In such cases, access to the virtual meeting platform
and information about remote access to the meeting will be provided
to citizens in a timely manner as part of the meeting agenda notice.
No assurance is provided to the public that the technology will perform
sufficiently to allow for their participation.
E. Virtual
meetings.
[Added 9-14-2021 by Ord. No. 2021-04]
(1) Attendance by members. Upon direction of the chair of a Village board,
commission or committee on a case-by-case basis, such governing body
may conduct an entirely virtual meeting, as described herein. Governing
body members attending virtually shall have all powers of participation,
including being counted in the quorum and the opportunity to vote
subject to the following. If visual information is presented at the
meeting, the technology must allow the remote attendees to view what
is presented or the remote attendees may be prohibited from voting
on the matter, as determined by the chair.
(2) Virtual attendance by the public. In the event of meetings held entirely
by virtual means, the public shall be given access to the virtual
meeting platform and information about remote access to the meeting
shall be provided to citizens in a timely manner as part of the meeting
agenda notice. Best efforts shall be used to ensure that members of
the public lacking access to the virtual meeting platform are provided
alternative reasonable methods to attend. No assurance is provided
that the technology will perform sufficiently to allow for their participation.