The Village Clerk shall keep an indexed record of all written
notices which the Village Clerk shall receive with respect to the
existence of conditions set forth in this chapter, which record shall
state the date of receipt of the notice, the nature and location of
the condition stated to exist and the name and address of the person
from whom the notice is received. All such written notices shall be
indexed according to the location of the alleged condition. At the
Village Board of Trustees meeting next following receipt of each written
notice or within 10 days after receipt of each written notice, whichever
is sooner, the Village Clerk shall cause each written notice to be
brought to the attention of the Village Board of Trustees. The record
of each written notice shall be preserved for a period of five years
after the date it is received.