It is declared to be the policy of the City to recognize and
encourage meritorious actions on the part of its officers and employees.
To this end, letters of commendation concerning City employees from
their superiors and from members of the public with whom they deal
shall be directed to the attention of the Mayor and Council and then
recorded in the employee's personnel file. In addition, the Mayor
and Council may, of their own motion, commend the work of particular
officers and employees and cause such commendation to be inserted
in their personnel files.