[HISTORY: Adopted by the Borough Council of the Borough of Paxtang 9-20-1971 by Ord. No. 421 (Part 2, Ch. 7, Art. A, of the 1994 Code of Ordinances). Amendments noted where applicable.]
Public records may be disposed of if the disposition is in conformity with schedules and regulations which are promulgated by the Local Government Records Committee as established by 53 Pa.C.S.A. § 1385.
Whenever a schedule is approved by the Committee a copy shall be filed with the Pennsylvania Historical and Museum Commission which shall, through appropriate means, notify municipal entities that the schedule has been approved. Upon such notification, the schedule becomes effective and may be acted upon until superseded by a subsequent duly approved schedule. Each municipality shall declare its intent to follow the schedule by ordinance or resolution. Each individual act of disposition shall be approved by resolution of the governing body.
Original records scheduled for permanent retention may be disposed of if, in addition to the procedures listed in this section, the entity generates and maintains a copy of the original in conformance with 53 Pa.C.S.A. § 1388 (relating to recording and copying records) and receives written permission from the Commission to dispose of the records. Written permission from the Commission is required only for disposition actions involving records scheduled for permanent retention, records not listed on the schedule, and records selected for transfer to the State Archives.
The Borough Secretary shall be appointed and authorized to retain and/or destroy such records as set forth in § 66-1, and no other, during the month of January of each year, and a certificate of destruction, properly executed, shall be presented to Council at the February meeting and made a part of the minutes thereof.