This provisions of this chapter shall apply to all Town employees,
officers, appointed officials and elected officials, hereinafter defined
as "eligible recipients." All eligible recipients shall be eligible
for repayment of expenses paid by such persons in the course of performing
official Town business that involves travel, transportation and lodging,
subject to the provisions of this chapter. Nothing in this chapter
shall authorize any travel, transportation or lodging on the part
of an eligible recipient, and all Town employees shall remain responsible
to their superior for work assignments.
All claims for reimbursement under the provisions of this chapter shall be submitted to the Treasurer within a reasonable period (not to exceed 30 days) of the eligible recipient's return from the travel during which the expense was incurred. All claims must itemize the expenses and provide receipts as required by this chapter. Only claims for expenses already paid by the eligible recipient shall be reimbursable. The Treasurer shall review all reimbursement claims and then submit them to the Mayor and/or Town Council for final approval. Eligible recipients shall make clarifications or respond to questions of the Treasurer necessary to identify the reimbursement rate or reimbursement applicability for each expense. For Town employees and Town officers, the Mayor's determination that the expense is justified according to §
66-2A shall be made prior to submitting the expense reimbursement to the Town Council for approval. The Town Council shall also determine whether the expense is justified according to §
66-2A prior to approving the reimbursement.
Eligible recipients shall only be reimbursed up to the limits
provided in this chapter and shall remain personally responsible for
the amount of an expense which exceeds those limits.