[HISTORY: Adopted by the Township Committee (now Township
Council) of the Township of Eastampton 8-31-1982 by Ord. No. 1982-9 (Ch.
16 of the 1974 Township Code). Amendments noted where applicable.]
The Township Council adopts the Employee Handbook, which includes
information regarding various aspects of employment with the Township.
To the extent the provisions of the Employee Handbook conflict with
this chapter, the provisions of the Employee Handbook shall control,
including, but not limited to, the provisions contained within the
Notice to All Employees; provided further that, to the extent that
the Employee Handbook conflicts with the provisions of any law, regulations
or collective bargaining agreement to which the Township is party,
the provisions of the latter shall apply. A copy of the Employee Handbook
is available in the Township Clerk's office.
[Amended 3-22-1993 by Ord. No. 1993-05[1]]
A.
All employees and department heads of the Township shall be appointed
and promoted by the Township Manager, except as may otherwise be provided
by statute or ordinance.
B.
All applicants for a vacant position must complete a job application
form approved by the Township Manager. All applicants are subject
to background criminal investigation as well as illegal drug screenings.
Applicants may also be required to submit to tests or examinations
as well as interviews.
C.
Preference to Township employees and residents. Among equally qualified
candidates, preference will be given first to Township employees,
then to Township residents.
[Amended 3-22-1993 by Ord. No. 1993-05[1]]
A.
The responsibility for implementing this chapter and for the general
supervision of the personnel system is hereby vested in the Township
Manager.
B.
The Township Manager shall establish and maintain a personnel file
for each employee, other than employees of the Police Departments,
whose personnel files shall be maintained by the Chief of Police.
Such records shall include, but not be limited to, dates of appointments
and promotions, job titles, salaries, commendations, disciplinary
action, merit ratings and the like. Records relating to any medical
condition, medical or disability benefit program or leave will be
maintained in a separate file.
[Amended 11-27-1984 by Ord. No. 84-22; 12-17-1985 by Ord. No. 1985-18; 5-27-1986 by Ord. No. 1986-10; 3-13-1990 by Ord. No.
1990-4; 1-19-1993 by Ord. No. 1993-01; 3-22-1993 by Ord. No.
1993-05[1]]
A.
Hours.
(1)
The official office hours of the Township administrative offices
shall be 8:30 a.m. to 4:30 p.m., prevailing time, Monday through Friday.
The hours of work for employees and officers, including lunch hours,
shall be specified by the Township Council by way of resolution. The
working hours for other departments are established by departmental
procedures and bargaining unit agreements.
(2)
Overtime compensation shall be provided in accordance with the provisions
of the Employee Handbook.
B.
Holidays.
(1)
The following official holidays for full-time personnel are as follows:
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New Year's Day
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Martin Luther King's Birthday
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Presidents' Day
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Good Friday
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Memorial Day
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Independence Day
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Labor Day
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Columbus Day
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Thanksgiving Day
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Day after Thanksgiving
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Christmas Eve
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Christmas Day
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One floating holiday
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(2)
The floating holiday shall be chosen by the employee and submitted
to the Township Manager for approval not less than five working days
prior to the date chosen.
(3)
A holiday falling on a Saturday will be observed on the preceding
Friday. A holiday falling on a Sunday will be observed on the following
Monday, with the exception of New Year's Day, which, if falling on
a Saturday or Sunday, will be observed on the following Monday.
C.
Vacations.
(1)
Vacation is an accrued benefit for permanent employees based on number
of years of service. A schedule of vacation days earned per year is
set forth in the Employee Handbook.
(2)
Permanent part-time employees working 20 hours or more per week shall
be entitled to paid vacation in the amount of one and one-half times
their scheduled number of hours for one week.
(3)
Employees
must receive their supervisor's approval at least two weeks in advance
of the first vacation day. If the Township disallows vacation due
to staffing needs, vacation days may be carried over to the next year
if so authorized by the Township Manager. Any time carried over must
be used in the second year or shall be forfeited.
D.
Leave policy. Policies for personal, sick, bereavement, military
and family leaves are set forth in the Employee Handbook.
E.
Compensation time. Compensation time is permitted in accordance with
the provisions of the Employee Handbook.
F.
Traveling expenses.
(1)
Employees traveling outside the Township on official business shall
be reimbursed for tolls and parking fees incurred upon presentation
of proper receipts.
(2)
The Township shall endeavor to provide an automobile for such travel,
and, when a vehicle cannot be provided, then the Township shall pay
a per-mile rate equal to the allowable IRS rate for the use of his
private vehicle.
(3)
Members of the governing body are not entitled to travel expenses.
Approval for all traveling expenses must be obtained in advance by
the Township Council.
G.
Outside employment. Employees shall not accept outside employment
without the prior approval of the Township Council. No application
for permission to accept outside employment shall be granted unless
there is a reasonable probability that such outside employment shall
not compromise his position with the Township through a conflict of
interest, or, in the case of a full-time employee of the Township,
such outside employment shall not exceed 20 hours per week.[2]
A.
Absence is to be reported to the Township Clerk within one hour of
regular starting time or before. The Township Clerk is responsible
for informing the employee's superior of the employee's
absence in a timely fashion.
B.
All employees shall be paid only for time actually worked and for
authorized absences. All employees and officers shall keep a record
of the time, including time of arrival and the time of leaving, by
utilizing time sheets or some other methods approved by the Township
Council.
[Added 5-20-2002 by Ord. No. 2002-06]
Notwithstanding the provisions of this chapter, the following
regulations shall apply to confidential and managerial employees,
including, but not limited to, the Police Chief and Lieutenants, Township
Clerk and Township Manager and any other full-time confidential and/or
managerial employee not covered by a collective negotiations unit
contract as follows:
A.
Police Chief and Lieutenant. The terms and conditions of the collective
negotiation unit contract applicable to members of the Police Department
with respect to sick leave shall apply to the Police Chief and Lieutenant.
B.
Township Clerk, Township Manager and other confidential and/or managerial
employees. The terms and conditions of the collective negotiation
unit contract between nonuniformed personnel and the Township with
respect to sick leave shall apply to the Township Manager, the Township
Clerk and any other confidential and/or managerial employee.[1]
A.
Conflict of interest. No elected or appointed official, officer or
employee of the Township shall engage in any business transaction
or professional activity or shall have a financial or other private
interest, either direct or indirect, which is in substantial conflict
with the proper discharge of his official duties.
B.
Improper use of official position.
(1)
No elected or appointed official, officer or employee of the Township
shall improperly use his official position in order to obtain a personal
discount or other benefit from any person whatsoever, either for himself
or any others.
(2)
No elected or appointed official, officer or employee shall directly
or indirectly accept any gift, favor, services, compensation or other
thing of value or the promise thereof that might reasonably tend to
influence him in the discharge of his official duties.
C.
Violations.
(1)
The violation of any of the provisions of this section shall be deemed
sufficient reason for the suspension, demotion, removal or dismissal
of any officer, appointee or employee of the Township upon a hearing
to be held by the Township Council after service of 10 days'
notice, together with written charges specifying the facts forming
the basis of the violation complained of.
(2)
Any contract, agreement or transaction entered into in violation
of the terms of this section may, at the option of the Township Council,
be declared a nullity and be voided.
