[HISTORY: Adopted by the Township Committee of the Township
of Franklin 2-8-2011 by Ord. No. O-2-2011; amended in its entirety 11-2-2016 by Ord. No. O-15-2016. Subsequent amendments noted where applicable.]
The purpose of the Township of Franklin Municipal Alliance Commission
shall include the identification of drug addiction and alcoholism,
and drug prevention and education for the community.
The mission shall be to implement the Alliance Program formulated
pursuant to Section 8 of P.L. 1989, c. 51 (N.J.S.A. 26:2BB-8). This
shall be accomplished through government and private funds.
Two members will be liaisons from the Township Committee, and the
remaining 11 members will be appointed in accordance with the Municipal
Alliance Commission Bylaws.
For the first Commission, three members will be appointed for one
year; four members will be appointed for two years; and four members
will be appointed for three years.
Rules of order. The rules of parliamentary procedure as established
in Robert's Rules of Order shall govern the Commission when not
covered in the Bylaws.
Quorum. A quorum is defined as half of the members in good standing
(two of which need to be officers). A quorum shall be present to constitute
any official transaction of business.
Amendments to the Bylaws. Amendments/changes/repeals of these Bylaws
may be done by majority vote at any regular meeting, provided that
the proposed amendment/change/repeal was sent to every member and
read out loud at a meeting the month before the vote is made as to
allow all members to have their input.
Special meetings. Special meetings shall be called by order of the
Chairperson, or at the request of a majority of the Commission members.
Advance notice, specifying the time, place and purpose of such meeting,
must be extended to each Commission member. Members must have at least
five days notice. Special meetings must be designated as open to the
public at all times, unless a closed session is held in the manner
prescribed by statute for such a session.
Adjourned meeting. A legal meeting of the Commission may be adjourned
to a specific time and place. All members shall be notified 48 hours
in advance of the time, place, and business of the adjourned meeting.
Closed sessions. The Commission may hold a closed session, by an
affirmative vote by majority of its members present, when deemed necessary
to freely discuss matters pertaining to personnel, contractual items,
or matters that may concern future litigation. No official Commission
action may take place during a closed session.
The current Chairperson shall oversee nominations and election officers.
Nominations and elections will begin with the office of Chairperson.
In the event that a new Chairperson is elected, the new Chairperson
will assume the responsibilities of the meeting.
If there is more than one nomination for a position, the vote shall
be held through secret ballot and tallied by the current Secretary.
In the event that there is only one nominee for a position, the election
will be by majority vote of the members.
She or he will collect all mail and distribution from the Clerk's
office at least twice a week and ensure that it gets to the proper
person in a timely fashion.
With the consent of the Commission, the Chairperson shall act as
the Commission's spokesperson for all official communications
to professional counsel, such as attorneys or to elected officials
on all levels.
The Secretary of the Commission shall be responsible for recording
all minutes of any official meeting and for ensuring that all members
and the Township Clerk get a copy of said minutes within 10 days of
the meeting.
The Secretary shall be keeper of the roster of all members and shall
prepare formal membership attendance reports for submission to the
Clerk's office as directed by Township ordinance.
The Secretary shall notify members of upcoming meetings and ensure
that regular meetings and meeting changes are advertised in the local
and county newspapers.
In the event that no person holds the Secretary position, the Chairperson
will appoint one (pro tem) for each meeting in order to maintain accurate
attendance and meeting minutes. Any additional Secretary responsibilities
will be distributed equally among the remaining officers.
The Treasurer shall ensure that all requests for payment or disbursement
of funds by the Commission are approved and inputted into the system
in a timely fashion. She or he shall also ensure that the monies are
available to support said request.
In the event that no person holds the Treasurer position, the Chairperson
shall act as Treasurer with the Vice Chairperson providing second
signature on all purchase orders.
The Parliamentarian shall advise the Commission on parliamentary
procedure and shall give opinions thereon when requested by the Chairperson
or any member of the Commission.
If a Parliamentarian is not appointed, the Chairperson will appoint
one (pro tem) for each meeting to assist the Chairperson in conducting
an orderly meeting.