The Manager shall appoint and remove department heads and shall
have complete authority in all personnel matters, subject to the Personnel
Code and labor contracts entered into by the City of Warren and in
accordance with state law, as provided for in the Charter. Each department
head shall be known as the "director" of his department and shall
be chosen by the Manager solely on the basis of executive, administrative
and technical qualifications appropriate to the functions and duties
of his department and as may be prescribed by law or ordinance. The
Manager shall serve as the director of any department whenever a separate
director shall not be appointed for the department.
Under the direction of the Manager, each department director
shall:
A. Direct
employees in the performance of all duties and responsibilities required
of the department and its subordinate units as provided by the Charter,
by law, by this chapter, or by any other ordinance and such other
duties as may be required by the Manager and which are not in conflict
with the Charter, the law or any other provision of this or any other
ordinance.
B. Be
immediately responsible to the Manager for the effective administration
of his department and all activities and functions assigned to it,
which shall include, but not be limited to, authority to investigate
and examine any affairs or operations within his department to ensure
that members of his department conform to lawfully established rules,
policy and procedure.
C. Subject to the approval of the Manager and in conformity with the departmental organization chart provided for in §
5-5B of this chapter, develop and prescribe the internal organization of the department and its constituent and subordinate units; furnish job description information to the Manager in accordance with and not contrary to any minimum qualifications established by law, with the job description to be adopted after having been approved by the Manager.
D. Be
responsible for recommending reliable and valid procedures of recruitment,
selection, placement, promotion, suspension and removal of personnel,
subject to approval by the Manager and review by the Personnel Commission.
E. Assign
duties and responsibilities to subordinate officers and employees
within the department and modify those assignments consistent with
and in response to the changing needs of service, subject to the approval
of the Manager.
F. Develop
and prescribe, in written form, an administrative manual for the department,
subject to the approval of the Manager.
G. Be
responsible for the work of the department and supervise and direct
the work of the employees of the department, measure the performance
of the employees in accordance with approved procedures, and report
regularly to the Manager.
H. Prepare
and submit to the Manager departmental budget requests and whatever
other reports the Manager may require relating to departmental activities.
I. Cooperate
with and furnish to any department or agency of the City any information,
service, labor, materials and equipment that may be necessary to perform
a municipal function.
J. Be
responsible for the proper custody and maintenance of all municipal
property and equipment used in the department.
K. Establish,
direct and administer rules and regulations for the use of municipal
facilities and services within his department.
L. Serve
as staff officer to any committee, commission or board that is assigned
or attached to the department by the Manager.
M. Coordinate
the activities and work of the department with appropriate areawide,
regional and intergovernmental programs where feasible. Keep the Manager
informed of the activities and policies of those programs as they
affect the department or the City and make analyses and recommendations
regarding those activities and policies when appropriate.
N. Provide
the maximum level, quantity and quality of service within the limitations
of the budget.
O. Be
responsible for manpower planning within the department, including
the scheduling of departmental personnel to ensure the most efficient
operation.
P. Plan
and execute appropriate education and training for departmental personnel.
Q. Recommend
to the Manager policies, procedures and ordinances for improvement
of the quality of municipal functions and services.
R. Keep
informed of all laws, City ordinances and administrative regulations
relating to the functions of the department.
S. Develop
and recommend to the Manager rate structures for those services for
which user fees are charged.
T. Annually
prepare a report for the Manager which describes the current year's
activities and includes long-range plans for the department. A copy
of the report shall be furnished to each Council member in advance
of the first meeting of Council in February of the year following
that to which the report applies.
U. Review
and process invoices and accounts payable accruals in accordance with
approved budget appropriations.
V. Receive
and respond to requests for services in accordance with policies and
procedures established by the Manager and the documentation provided
within the City's "Request for Service System."
W. Promote
and communicate department activities through the use of the City's
website and other City Manager-approved media.
X. Perform
any other duty required by the Manager which is legal, reasonable
(that is, which an individual can be expected to perform), and related
to the functions of his department.
[Amended 1-18-2021 by Ord. No. 1951]
A. Function. The Zoning, Codes, and Economic Development Department
shall be responsible for:
(1) The administration of all adopted City Codes relating to building
construction, property maintenance, sidewalk maintenance (in cooperation
with the Department of Public Works), public health, and zoning.
(2) The issuance, suspension, and revocation of permits and licenses
as authorized by City ordinance.
(4) Conformance with state and local laws as they pertain to the City's
Board of Health.
B. Department Director. The Department of Zoning, Codes, and Economic
Development shall be headed by the Department Director. The Director
shall be responsible to the Manager for the performance of the functions
of the department.
C. Duties. The duties of the Department Director shall be to:
(1) Serve as the Zoning Administrator and act on behalf of the City with respect to all issues relating to the continual development and administration of the City's Zoning Ordinance (Chapter
470) and the Subdivision Ordinance (Chapter
415).
(1.2) Administer and enforce the adopted codes relating
to building construction and property maintenance and administer the
issuance of permits, certificates, and enforcement notices pertaining
thereto.
(2) Receive, review, and approve or disapprove applications for building
permits, certificates of occupancy, temporary certificates, changes
in use and occupancy, and plans, specifications, and construction
documents submitted with such applications.
(3) Issue building permits, certificates of occupancy, and/or temporary
certificates upon approval of such application and upon such terms
and conditions as may be required for each project.
(4) Direct the conduct of inspections as required pursuant to the provisions
of the Uniform Construction Code, Property Maintenance Code, and/or
any other code or ordinance, as may be adopted by the City.
(5) Administer the issuance of stop-work orders for violations of the
Uniform Construction Code and/or any other code or ordinance which
may be adopted by the City.
(7) Administer the review and investigation of complaints regarding the
condition of real property.
(8) Pursue such legal actions and proceedings as may be necessary to
enforce the Zoning and Subdivision Ordinances, Uniform Construction
Code, Property Maintenance Code, and/or any other code or ordinance,
as adopted by the City and/or to abate or correct any conditions not
in compliance with applicable codes or ordinances.
(9) In cooperation with the Department of Public Works, provide for inspections
and related procedures that ensure the proper condition, maintenance,
and repair of sidewalks in accordance with applicable City ordinances.
(10) Monitor and coordinate compliance with the ADA (Americans with Disabilities
Act) on and within City-owned properties and facilities.
(11) Administer and enforce public health laws and associated activities,
including retail food licensing, as provided for by City resolution,
City ordinance, and/or state law.
(16) Provide for the maintenance of accurate records pertaining to all
activities of the department.
(17) Administer the collection of fees relative to the Department as set
by Council.
(18) Serve as the staff representative to the Planning Commission, Redevelopment
Authority, Blighted Property Review Committee, and the Board of Health.
(18.1) Engage in economic development activities by working
closely with the Warren County Chamber of Business and Industry, the
Warren County Development Association, the Warren County Visitors
Bureau, and current and prospective local business owners to foster
new business development and to expand existing businesses.
(19) Perform other related duties that are assigned by the Manager.
In lieu of a Chief of Police and Fire Chief, as described in §§
5-11 and
5-12 above, at the discretion of the City Manager, a Chief Appointed Officer may be appointed and shall be responsible for all police and fire services. Any reference made within any ordinance or code to Chief of Police or Fire Chief shall be interpreted to refer to the Chief Appointed Officer.
At the discretion of the City Manager, the Department of Administration and Finance, as described in §§
5-8 and
5-9 above, may be directed by a designated department head to be classified as Director of Finance.