[HISTORY: Adopted by the Town of Windsor Locks as indicated in article histories. Amendments noted where applicable.]
[Adopted 3-28-1995]
This article establishes guidelines and procedures regarding reimbursement for Town agencies and emergency management forces services during a declared state of emergency over two hours in length and undeclared emergencies at Bradley International Airport lasting more than two hours.
A state of emergency may be declared by the President, the Governor or First Selectman. Such emergencies shall include, but not be limited to, fires, hurricanes, tornados, floods, snow storms, plane crashes, major motor vehicle accidents or unusually high level carbon monoxide concentrations.
"Emergency management/civil preparedness" is defined as any organized personnel engaged in carrying out emergency management functions in accordance with the provisions of Chapter 517, Section 28-1(e), of the Connecticut General Statutes or any regulation or order thereunder. All the police and fire departments of the state or political subdivisions of the state, or any part of any political subdivision, including all auxiliaries of those departments, shall be part of the emergency management/civil preparedness forces. Ambulance personnel are included as organized personnel recognized in the Town's local emergency plan of operation. Town agencies are defined as organized personnel or individuals paid by the Town to provide certain services.
A. 
It is expected that routine emergency services average two hours in length. Therefore, any emergencies over two hours are deemed to be over and beyond the regular responsibilities of such forces and should therefore be compensated for documented hours of services.
B. 
Each department head of services will be responsible for providing to the Emergency Management Director an accurate schedule of personnel hours worked as close as possible to the end of the declared state of emergency or a nondeclared emergency over two hours in length at Bradley International Airport.
C. 
Emergency management/civil preparedness forces shall be compensated at a rate applicable to the cost of obtaining similar services from a commercial service rendering such services.
D. 
Town agencies shall be reimbursed for labor cost for the emergency. This cost shall be submitted to the Emergency Management Director within one week of the emergency. Each agency head shall submit a written schedule outlining material used, lost or damaged during such emergencies. Purchase orders and invoices should be submitted.
E. 
The First Selectman or Emergency Management Director or his designee shall submit to the party or parties responsible, in writing, a schedule of municipal cost incurred as a result of the emergency. These documents shall be submitted within three weeks after the conclusion of the emergency.
When one or more of the Town of Windsor Lock's municipal agencies is requested to respond to the Airport or must provide services locally as a result of an occurrence on airport property, even without a declared state of emergency, the same qualifications and procedures for reimbursement outlined above shall apply. Invoices shall be submitted to the party or businesses who generated the need for the services to be provided.
A. 
In accordance with the Connecticut General Statutes, any municipality requesting mutual aid shall be responsible for the cost of labor and material expended by Windsor Locks agencies while providing services to the municipality.
B. 
It is recognized that the Town of Windsor Locks provides emergency services for incidents which occur on a day-to-day basis and traditionally consume minimal materials and labor and are less than two hours in duration. However, emergencies declared under this article are those of a nontraditional nature which require resources beyond the normal day-to-day responses.
A. 
In the event of an evacuation for any hazard considered an emergency, the Town shall be reimbursed for any expense incurred. This cost will be billed to the party or parties responsible.
B. 
In the event that reimbursement cannot be settled and payment received within 90 days of the submitted invoices, the Town Attorney will initiate collection procedures for expenses plus reasonable fees.