[Adopted 12-5-1972 by L.L. No. 10-1972]
This article shall be known as the "Town of Oyster Bay Office
of the Comptroller Law."
A.
Whenever used in the context of the law, words used in the singular
include the plural and vice versa.
B.
COMPTROLLER
DEPUTY COMPTROLLER
OFFICE
As used in this article, the following terms shall have the meanings
indicated:
The head of the Department of the Town of Oyster Bay Office
of the Comptroller.
Deputy Comptrollers of the Town of Oyster Bay who shall act
generally for and in place of the Comptroller.
The Town of Oyster Bay Office of the Comptroller, a Department
of the Town of Oyster Bay.
There shall be in the Town of Oyster Bay a Department designated
as the "Office of the Comptroller" in compliance with Subdivision
3(b) of § 20 of the Town Law of the State of New York. The
principal executive officer and administrative head of such Department
shall be the Comptroller, who shall be the accounting officer of the
Town and who shall be appointed by the Town Board for the term fixed
by law at such salary as may from time to time be determined by said
Town Board. The Comptroller shall be appointed upon the basis of his
administrative experience and qualifications for the duties of such
office and such additional standards as may be required by the Town
Board. The Comptroller shall be the head of the Department with power
and authority to appoint and remove officers and employees under his
jurisdiction in accordance with the Civil Service Law and other applicable
laws.
The Comptroller is empowered herein to appoint two Deputies
who shall generally act for and in his behalf and who shall perform
such duties as are vested in and imposed upon that Office by the provisions
of this article, by statute or by other lawful authority. The Comptroller
shall file in the office of the Town Clerk a designation of successorship
with respect to said Deputies.
Before entering upon the duties of his office, the Comptroller
shall execute and file an official undertaking, if the same be required
by the Town Board, in such sum as prescribed by the Town Board and
in such form as approved by the Town Attorney.
[Amended 3-12-1991 by L.L. No. 1-1991]
The Comptroller shall have such powers as shall be necessary
for the administration of the Department consistent with applicable
provisions of law. Until such time as the same may be either amended
or modified, the Department shall be divided into the following divisions:
A.
The powers and duties of such divisions as delegated to them under
the law of the State of New York or by the Town Board shall be under
the administration, direction and control of the Comptroller, and
each of said divisions shall be supervised by a division head who
shall be designated as superintendent.
B.
The Comptroller may, with the approval of the Town Board, establish,
consolidate or abolish any divisions now existing or hereafter created
in said Department: and may establish, consolidate or abolish any
bureau or subdivision now existing or hereafter created in any such
division.
C.
The Comptroller shall, upon the request of any of the Town Commissioners,
Department Heads, Town Clerk or the Receiver of Taxes, issue a refund,
as requested, upon presentation of a proper claim form and refund
request to the Office of the Comptroller and the Director of Finance
for audit and final approval, without the necessity of Town Board
approval, provided that said refund does not exceed the amount of
$250, and the Comptroller may deduct up to a maximum of 20% of the
amount of said refund as an administrative fee, with the input of
said Commissioner, Department Head, Town Clerk or Receiver of Taxes.
[Added 1-29-2019 by L.L.
No. 3-2019]
[Amended 3-12-1991 by L.L. No. 1-1991]
A.
Division of Payroll. Administers, manages and prepares all Town payrolls
and any function or duty related thereto.
B.
Division of Accounting. Administers, manages and assembles and maintains
all financial accounts, records, books and documents necessary to
reflect and record all transactions of the Town of Oyster Bay affecting
its assets and financial interests; periodically prepares financial
reports and submits the same to state, county and Town agencies.
C.
Division of Accounts Payable. Administers, manages, prepares and
maintains accounts, records and documents of all disbursements of
the Town of Oyster Bay and, upon proper audit and verification of
all charges, claims and demands against the Town, makes payment of
all claims and indebtedness of the Town of Oyster Bay.
D.
Division of Internal Audit. Administers and makes timely review of
Town departments receiving income or responsible for custody of Town
assets, and recommends proper internal control procedures. Submits
recommendations for improvements in departmental internal control
procedures to the Supervisor. Reviews the operations, accounts and
fiscal affairs of Town departments, pursuant to prevailing law, rules
or regulations, to assure sufficiency and accuracy of the same. Periodically
prepares financial reports as required.
E.
Division of Information Technology. Administers, maintains and manages
the Town's central information technology capability.
[Amended 8-5-2008 by L.L. No. 9-2008]
The Comptroller, acting by and through any of said existing
or hereafter named divisions, shall be empowered to perform such other
duties and functions that are prescribed to be performed by him in
any law, ordinance or resolution of the Town Board or lawful directive
of the Supervisor; however, the Comptroller may delegate any of his
powers to or direct any of his duties to be performed to a Deputy
Comptroller or head of a division.
All costs and expenses incurred by the Department or its officers
or employees on behalf of a special improvement district or special
Town project shall be charged against such district or project and
paid from the funds duly appropriated for the purpose of such district
or project.
Nothing herein contained shall be construed to delegate or transfer
any power of the Town Supervisor contained in §§ 29,
52 and 125 of the Town Law of the State of New York or any other powers
which may be lawfully exercised by said Supervisor.
