In compliance with Article
6 of the Public Officers Law of the State of New York and with the rules and regulations of the New York State Committee on Public Access to Records, the Town Board of the Town of Oyster Bay has adopted these rules and regulations this 28th day of February 1978.
[Amended 3-13-1984; 3-12-1991 by L.L. No. 1-1991]
The records access officer of the Town of Oyster Bay shall be
the Town Clerk or his/her designee located at Town Hall, Audrey Avenue,
Oyster Bay, New York 11771, and it shall be his duty and responsibility
to:
A. Make certain that appropriate employees of the Town of Oyster Bay
maintain a current subject matter list of records under their jurisdiction.
B. Assist the requester in identifying requested records, if necessary.
C. Make, within five business days of the receipt of a written request
for a record reasonably described, such record available to the person
requesting it, deny such request in whole, or in part, and explain
in writing the reason therefor, or furnish a written acknowledgement
of such receipt of the request and a statement of the approximate
date, which shall be reasonable under the circumstances of the request,
when such request will be granted or denied.
[Amended 3-28-2006 by L.L. No. 2-2006]
D. Upon request for copies of records:
(1) Make a copy available upon payment of $0.25 for each copy sheet of
size not larger than 8 1/2 inches by 14 inches, and upon payment
of the actual cost of reproduction for any size beyond said dimensions,
as well as the actual cost for each printed or recorded document available
under law; or
(2) Permit the requester to copy said records.
E. Upon request, certify that a record is a true copy.
F. Upon failure to locate records, certify that:
(1) The town is not the custodian for such records.
(2) The records cannot be found after diligent search.
G. Post current rules and regulations in the office of the Town Clerk
for public review.
The Town Clerk shall keep and maintain a directory of records
available for public inspection. Said directory will itemize records
alphabetically by subject matter, designate its availability and place
where reviewable.
Records shall be available for inspection during the regular
business hours of the Town of Oyster Bay when open for town business,
but in no event earlier than 9:00 a.m. nor later than 4:30 p.m. on
said days.