The following procedures and requirements shall apply to minor
subdivisions only (see definitions). All other subdivisions and resubdivisions,
regardless of the total number of lots involved, shall be processed
as major subdivisions according to the procedures and requirements
specified herein.
A. Sketch plan required. Submission of a sketch plan showing existing
site features and a tentative layout of the subdivision shall be required
as part of the plat approval process for all minor subdivisions. The
Planning Board shall use the sketch plan for determining the number
of lots permitted, arranging and conducting a site inspection of the
property and establishing whether the subdivision is located in an
agricultural district.
B. Application. Any person proposing to create a minor subdivision shall
submit, along with plans require below, five copies of an application
for minor subdivision approval. This application may be in letter
form and shall specify and/or be accompanied by:
(1) The name, address and telephone number of the property owner of record
and those of the subdivider, if different.
(2) The name or number of the road where the proposed subdivision is
to be located.
(3) The name, address and telephone number of the surveyor or engineer
preparing the subdivision plans.
(4) The type of water supply proposed.
(5) The type of sewer system proposed.
(6) The required fee or receipt for the same from the Planning Board
Secretary.
(7) A completed environmental assessment as required by SEQRA.
C. Final plat. The subdivider shall submit seven copies of a final plat
and required supplementary data for the proposed subdivision. This
plat shall be prepared by a professional engineer or surveyor and
shall show all the lots proposed to be created. The final plat shall
meet the following requirements:
(1) The subdivision plat shall, ordinarily, be not less than 8 1/2
inches by 11 inches nor more than 24 inches by 36 inches in size.
(2) The names of all abutting property owners and the size of any remaining
acreages in the tract from which lots are being taken shall be shown.
(3) The plat shall show the name of the municipality, name of the owner
of record, North point, graphic scale, and date.
(4) Soil types found on the site shall be shown unless the lots involved
are lot improvements or contain existing sewage systems. Natural Resources
Conservation Service mapping shall be used for this purpose.
(5) Existing public roads shall be identified by traffic route numbers,
and private roads by their posted names and numbers.
(6) Proposed lot or parcel lines shall be drawn to scale and dimensions
given in feet and hundredths of a foot. Lot areas shall be shown in
acres or square feet. The plat shall depict the proposed subdivision
as a part of the contiguous holdings of the subdivider and show adjacent
lots already taken from the parcel.
(7) Floodplains, wetlands, water bodies and other significant natural
features shall be depicted.
D. Soil tests. Documentation as may be required by the New York State
Department of Health, along with a soils evaluation by the test pit
method and/or other required supplemental data relating to sewage
disposal, shall be submitted.
E. Street encroachment permits. A completed application to the Lumberland
Highway Superintendent, the State Department of Transportation or
County Department of Public Works, as the case may be, for a street
encroachment permit shall also be required.
F. Public hearing. The Planning Board shall, within 62 days of the receipt
of a complete final plat by the Planning Board Secretary, shall hold
a public hearing, advertising such hearing at least once in a newspaper
of general circulation in the Town at least five days prior to the
hearing and providing such other notice as it deems appropriate. The
hearing shall be closed on motion of the Planning Board within 120
days after it is opened and be used to guide the Planning Board in
acting upon the environmental assessment.
G. Action on final plat. The Planning Board shall, by resolution, conditionally
approve, with or without modification, disapprove or grant final approval,
and authorize signing such plat within 62 days of the close of the
public hearing, provided it has first acted upon the environmental
assessment and made a negative declaration with respect to environmental
impacts. Should the Board be unable to make a negative declaration,
it shall proceed in the manner provided by New York State Town Law
§ 276.
H. Certification, filing and signing of final plat. Within five business
days of the adoption of the resolution granting conditional or final
approval of the final plat, such plat shall be certified by the Secretary
as having been granted conditional or final approval, and a copy of
such resolution and plat shall be filed in such Secretary's office
and with the Town Clerk and shall be mailed to the subdivider. In
the case of a conditionally approved plat, such resolution shall include
the requirements which, when completed, will authorize the signing
thereof. Upon completion of such requirements, the plat shall be signed
by a duly authorized officer of the Planning Board and filed with
the Secretary.
I. Time limits on conditional approvals. A conditional approval of a
final plat shall expire within 180 days unless all conditions are
satisfied and certified as completed. This period may be extended
for not more than two additional periods of 90 days where particular
circumstances so warrant in the judgment of the Planning Board.
J. Approvals by default. In the event the Planning Board fails to take
action on a plat within the time periods prescribed herein or within
such extended periods as may have been established by mutual consent
of the subdivider and the Planning Board, the subdivider shall be
entitled to an approval by default pursuant to the Town Law.
K. Recording of final plats. All final plats shall be filed in the office
of the County Clerk within 62 days of approval, subject to the provisions
of § 276 of the Town Law.
L. County Planning Board review. Applications for preliminary or final
plat approval shall be subject to referral to the County Planning
Board pursuant to § 239-n of the General Municipal Law,
if located within 500 feet of:
(2) The boundaries of any existing or proposed county or state park or
other recreation area;
(3) The right-of-way of any county or state highway;
(4) The right-of-way of any existing or proposed stream or drainage channel
owned by the county or for which the county has established channel
lines;
(5) The boundary of any existing or proposed county or state land on
which a public building or institution is situated; or
(6) The boundary of a farm operation in an agricultural district.
M. Neighboring municipality notification. As required by § 239-nn
of the General Municipal Law, notice shall be given to an adjacent
municipality (town or village) whenever a public hearing is held by
the Town Planning Board regarding a subdivision review and approval
on property that is within 500 feet of such adjacent municipality.
Such notice shall be given by mail or electronic transmission to the
clerk of the adjacent municipality at least 10 days prior to any such
hearing. Such adjacent municipality may appear and be heard.
Major subdivision plat submissions shall be subject to SEQRA
review and be processed as follows:
A. Sketch plan required. Submission of a sketch plan as provided in §
213-13 shall be required as part of the preliminary plat approval process for all major subdivisions. This plan shall be used to determine the number of lots permitted, determine whether the subdivision will involve other agencies and make a preliminary classification of the subdivision as a Type I or unlisted SEQRA action. The Planning Board shall also use the sketch plan for purposes of determining lead agency status, arranging and conducting a site inspection of the property and establishing whether the subdivision is located in an agricultural district. A sketch plan shall be considered filed at the first regular meeting of the Planning Board following the Secretary's receipt of the plan, and all determinations with respect to the plan shall be made within 20 days of said meeting.
B. When the Planning Board is not lead agency or an EIS is required.
Should the Planning Board not assume lead agency responsibilities
in the SEQRA review of the subdivision or should an environmental
impact statement be required, the provisions contained herein pertaining
to public hearings, notices and decisions shall be modified as provided
in § 276 of the Town Law.
C. When the Planning Board is lead agency and no EIS is required. If the Planning Board acts as lead agency and determines an environmental impact statement is not required, the subdivider shall complete preparation of the preliminary plat as required by §
213-14 and provide Part 1 of the SEQRA Long Form Environmental Assessment. The Planning Board, within 62 days of the receipt by the Secretary of a preliminary plat which is complete except for a negative declaration filed pursuant to SEQRA, shall hold a public hearing on this preliminary plat, advertising such hearing at least once in a newspaper of general circulation in the Town at least five days prior to the hearing and providing such other notice as it may deem appropriate. The hearing shall be closed on motion of the Planning Board within 120 days after it is opened and be used to guide the Planning Board in acting upon the environmental assessment.
D. Action on preliminary plat. The Planning Board shall approve, with
or without modifications, or disapprove the preliminary plat within
62 days of the close of the public hearing, provided a negative declaration
has first been filed pursuant to SEQRA.
E. Grounds for action. The grounds for modification, if any, or the
grounds for disapproval shall be slated upon the records of the Planning
Board. When so approving a preliminary plat the Planning Board shall
state in writing any modifications it deems necessary for submission
of the final plat.
F. Preliminary plat certification. Within five business days of the
approval of any preliminary plat, such plat shall be certified by
the Secretary as approved, and a copy of the plat and approval resolution
shall be filed in the Secretary's office with a copy of the resolution
provided to the subdivider and also filed in the office of the Town
Clerk. Disapproval resolutions shall be filed and mailed in the same
manner.
G. Time to submit final plat. The subdivider, within six months of the approval of the preliminary plat, shall install or, pursuant to §
213-15, financially guarantee all subdivision improvements and submit the plat in final form as provided in §
213-16. The Planning Board may revoke preliminary plat approval if a final plat is not submitted within six months or grant a limited extension of the preliminary approval, provided that no preliminary plat shall remain valid if a final plat has not been submitted within three years.
H. Action on final plat. When the final plat is in substantial agreement
with the preliminary plat, the Planning Board shall, by resolution,
conditionally approve with or without modification, disapprove, or
grant final approvals and authorize signing of such plat within 62
days of its receipt by the Secretary. No additional public hearing
shall be required. When the final plat is not in substantial agreement
with the preliminary plat, the preliminary plat procedures shall apply
to a final plat insofar as SEQRA review, public hearing, notices and
decision.
I. Certification, filing and signing of final plats. Within five business
days of the adoption of the resolution granting conditional or final
approval of the final plat, such plat shall be certified by the Secretary
as having been granted conditional or final approval, and a copy of
such resolution and plat shall be filed in such Secretary's office
and with the Town Clerk and shall be mailed to the subdivider. In
the case of a conditionally approved plat, such resolution shall include
the requirements which, when completed, will authorize the signing
thereof. Upon completion of such requirements, the plat shall be signed
by a duly authorized officer of the Planning Board and filed with
the Secretary.
J. Final plats by section. The Planning Board may permit any subdivision
for which preliminary plat approval has been granted to be submitted
in sections for final plat approval.
K. Time limits on conditional approvals. A conditional approval of a
final plat shall expire within 180 days unless all conditions are
satisfied and certified as completed. This period may be extended
for not more than two additional periods of 90 days where particular
circumstances so warrant in the judgment of the Planning Board.
L. Approvals by default. In the event the Planning Board fails to take
action on a plat within the time periods prescribed herein or within
such extended periods as may have been established by mutual consent
of the subdivider and Planning Board, the subdivider shall be entitled
to an approval by default pursuant to the Town Law.
M. Recording of final plats. All final plats shall be filed in the office
of the County Clerk within 62 days of approval, subject to the provisions
of § 276 of the Town Law.
N. County planning agency review. Applications for preliminary or final
plat approval shall be subject to referral to the county planning
agency pursuant to § 239-n of the General Municipal Law,
if located within 500 feet of:
(2) The boundaries of any existing or proposed county or state park or
other recreation area;
(3) The right-of-way of any county or state highway;
(4) The right-of-way of any existing or proposed stream or drainage channel
owned by the county or for which the county has established channel
lines;
(5) The boundary of any existing or proposed county or state land on
which a public building or institution is situated; or
(6) The boundary of a farm operation in an agricultural district.
O. Neighboring municipality notification. As required by § 239-nn
of the General Municipal Law, notice shall be given to an adjacent
municipality (town or village) whenever a public hearing is held by
the Town Planning Board regarding a subdivision review and approval
on property that is within 500 feet of such adjacent municipality.
Such notice shall be given by mail or electronic transmission to the
clerk of the adjacent municipality at least 10 days prior to any such
hearing. Such adjacent municipality may appear and be heard.
The sketch plan should be at a scale sufficient to show the
entire tract on one sheet and should show or include the following:
A. The location of that portion which is to be subdivided in relation
to the entire tract.
B. An existing and natural site features analysis which depicts all
structures, wood area, stream, natural features, stone walls, wetlands,
outstanding views and other aspects of the property around which a
subdivision plan should be designed.
C. The name of the owner and of all adjoining property owners as disclosed
by the most recent deed or tax records.
D. All streets or roads, streams, water, sewage and gas and power lines
within 500 feet of the subdivision.
E. The tentative layout of the remainder of the tract owned by the subdivider.
F. North point, graphic scale, date and name/address of subdivider and
landowner.
G. A location map with sufficient information to enable the locating
of the property.
I. Soil tests. Documentation as may be required by the New York Department
of Health, along with a soils evaluation by the test pit method and/or
other required supplemental data relating to sewage disposal, shall
be submitted.
The final plat shall be prepared on one or more sheets of a
uniform size coinciding with requirements of the Sullivan County Clerk's
office. Final plat attachments and exhibits shall be numbered and
labeled in accordance with the requirements of this section and a
subdivision checklist to be developed by the Town. The final plat
shall include, in addition to the information required for the preliminary
plat submission, the following:
A. Exact locations, widths and names of all streets and all crosswalks
within the subdivision.
B. Complete curve data for all curves included in the plat.
C. Exact descriptions of all easements being provided for services or
utilities in the subdivision, and any limitations placed on the use
of such easements.
D. Accurate outlines of any lots or areas to be reserved or dedicated
for common use by residents of the subdivision or for general public
use, with the purpose indicated thereon, including all open space,
conservation or drainage easements.
E. Front building lines, shown graphically, with dimensions.
F. A final version of all restrictions and covenants, if any, the subdivider
intends to place in the deeds to the lots in the subdivision. If no
such restrictions or covenants are to be imposed, a statement to that
effect shall be included.
G. The total tract boundary lines of the area being subdivided, with
accurate distances to hundredths of a foot and bearings to one minute.
These boundaries shall be determined by accurate survey in the field;
provided, however, that the boundary(ies) adjoining additional unplatted
land of the subdivider (for example, between separately submitted
final plat sections) are not required to be based upon field survey
and may be calculated. The location and elevation of all boundary
line (perimeter) monuments shall be indicated, along with a statement
of the total area of the property being subdivided. In addition, the
engineer or surveyor shall certify the placement of the monuments.
H. The final plat shall contain a certificate signed by the project
engineer indicating that all improvements have either been installed
and approved by the proper officials or agencies or that a guarantee
in an amount satisfactory to the Town Engineer and sufficient to ensure
their installation has been submitted to the Town.
I. Complete final construction plans and profiles of installed or proposed
public sanitary sewage disposal systems and storm drains, with grades
and pipe sizes, unless on-site sewage disposal systems are to be used.
J. Complete final construction plans of installed or proposed public
water distribution systems showing pipe sizes and locations of valves
and fire hydrants, if any, unless private wells are to be used.
K. Evidence of actual arrangements made with utility companies or agencies
for supplying each lot in the subdivision.
L. A key map for the purpose of locating the site to be subdivided,
at a scale of not less than 2,000 feet to one inch, showing the relation
of the property to adjoining property and to all streets, roads and
municipal boundaries existing within 4,000 feet of any part of the
property proposed to be subdivided. USGS quadrangle maps may suffice
as a base for such a key map.
M. Blank approval blocks for the Town Planning Board stamp and signatures
shall appear on every sheet of the set of plans.
N. A statement that erosion and sedimentation and stormwater management
plans, as required, have been prepared and, where appropriate, approved
by the Sullivan County Soil and Water Conservation District.
O. Copies of street encroachment or highway occupancy permits.
P. Detailed landscaping plans for such common areas or improvements
as may require new landscaping.
Q. Each final plat submission shall, in addition to the items required
above, include new submissions of preliminary plat data in any instance
where there has been a change in the plans or the circumstances surrounding
them.
At the time an application for subdivision approval is filed,
a fee shall be paid to the Town by the subdivider; such fee is to
be determined from a schedule of fees as adopted by the Town Board
by resolution. Additional fees may be imposed to cover the costs of
inspections, professional reviews and SEQRA compliance, as well as
the expenses connected with notices and hearings.