A.
Any event held on property owned, leased or controlled by the Town or any event where the expected attendance exceeds 1,000 people shall be subject to approval by resolution of a majority of the Town Board following the submission of an application to the Town Clerk 60 days prior to the proposed event. In reviewing applications for such events, the Town Board may consider the following criteria in addition to the criteria set forth in § 205-5E above:
(1)
The size of the premises in relation to the number of people attending
the event.
(2)
The sufficiency of arrangements made to control traffic, parking,
noise, lighting and refuse.
(3)
The frequency of events proposed or approved for the premises and
whether the frequency is so great that the events constitute a persistent
usage of the property incompatible with its character or with that
of the surrounding area.
(4)
Conflicts with ordinary public use of the land, roads or facilities
involved.
(5)
Whether the applicant has been convicted for failure to comply with
the terms of this chapter within the past three years.
(6)
Adherence to the Town Board policy of discouraging events at Town
beaches and parks from the Friday before the observance of Memorial
Day until Labor Day.
(7)
If two or more events with an expected attendance of more than 1,000
people are scheduled for the same date and are within a half-mile
radius of each other, the Town Board will determine if there are adequate
resources for the events. If there are not sufficient resources to
ensure public health and safety, the Town Board shall deny one or
more permits if the impacts of the events cannot be mitigated. When
deciding which event to deny, the Town Board shall consider the following:
(a)
Whether the event is recurring.
(b)
Whether the site has been subject to a violation within the
last three years.
(c)
The date the permit application was submitted.
(d)
If events occurred the prior calendar year, the Chairperson
of the Zoning Board of Appeals shall consider what their impact was
on that area of the Town.
(e)
Whether the event will yield a donation to one or more local
charities.
B.
For any special event that is to be held on land owned, leased or
controlled by the Town of Southold, the application shall include
the following:
(1)
A completed special event application form which contains the following
information:
(a)
The name, mailing address, e-mail address and telephone number(s)
of the person(s) who will be organizing the event and who can be contacted
prior to and during the event by Town officials.
(b)
The proposed event location and type of event.
(c)
The proposed dates and hours of the special event, including
setup and shutdown times.
(d)
The expected maximum number of persons intended to use the property
at one time and collectively, including organizers, employees, vendors,
exhibitors and spectators/participants.
(e)
If there are any special requirements needed for the event,
including, but not limited to, police presence or road closures.
(2)
An application fee in the sum of $250 for events where the expected
attendance does not exceed 1,000 attendees.
(3)
A certificate of insurance not less than $2,000,000 naming the Town
of Southold as an additional insured.
(4)
A minimum cleanup deposit of $250.
(5)
Where the Town determines that there is no specific Town benefit
from the event or that the event is conducted for profit, an additional
deposit shall be made in an amount to be determined prior to issuance
of the permit based upon the estimated direct costs attributable to
additional police, highway and cleanup costs associated with the event.
After the event, the deposit will be used to cover such costs, and
any monies remaining will be returned to the applicant.
(6)
Any additional information required by the Town Clerk.
C.
For any special event where the expected attendance exceeds 1,000 attendees, the application shall include all information required under § 205-4A, C, D and E, as well as the following:
(1)
An application fee of $350.
(2)
A certificate of insurance not less than $2,000,000 naming the Town
of Southold as an additional insured.
(3)
The Town Board may require the applicant to send and provide certification
that written notice was sent to every property owner abutting or adjacent
to the property where the event is to be held, as shown on the current
Town of Southold assessment roll, and directly opposite (by extension
of the lot lines through a street or right-of-way) of the property
that is the subject of the application. Said notice shall include
the date, time and location of the proposed special event.
D.
Notwithstanding the foregoing, the Town Board, upon request by an
applicant, may waive in whole or in part any of the foregoing application
requirements upon a finding that said requirements are not necessary
for proper consideration of a permit application or for the protection
of health, safety and welfare. The Town Board resolution shall specify
the reason for the grant or denial. If a waiver is granted, the Town
Board may attach appropriate conditions to protect the public interests.
