The Council shall appoint a Municipal Clerk for a term of three
years. Prior to his appointment, he shall be qualified by training
and experience to perform the duties of his office. He shall serve
as Municipal Clerk of the Council, keep its minutes and records of
its proceedings, maintain and compile its ordinances and resolutions
as the Charter may require and perform such other functions as may
be required by law.
A.Â
Custodian of records. The Municipal Clerk shall have custody of and
safely keep all records, books and documents of the Township, except
those committed by Charter or ordinance to any other office or transferred
thereto by the Mayor. He shall, upon request and upon the payment
of the fees prescribed therefor, for the use of the Township, furnish
a certified copy of any such paper in his custody, under the corporate
Seal of the Township.[1]
B.Â
Registrar of real property. The Municipal Clerk shall maintain a
record of all real property which the Township may acquire, sell or
lease. The records shall be in such form and contain such information
as the Division of Local Finance in the Department of Community Affairs
of the state shall prescribe. They shall be available for inspection
in the office of the Municipal Clerk.
C.Â
Corporate Seal. The Municipal Clerk shall cause the Corporate Seal
to be affixed to instruments and writings when authorized by ordinance
or resolution of the Council or when necessary to exemplify any document
on record in his office or to certify any act or paper which from
the records in his office appears to have been a public act of the
Township or a public document. He shall not affix the Seal or cause
or permit it to be affixed to any other instrument or writing or other
paper unless required by law or ordinance.
D.Â
Insurance; surety bonds; contracts; licenses. The Municipal Clerk,
subject to law, shall:
(1)Â
Be the depository and custodian of all official surety bonds furnished
by or on account of any officer or employee, except his own bond,
which shall be placed in the custody of the Township Treasurer; of
all insurance policies upon or with respect to risks insured for the
benefit of the Township or to protect it against any claim, demand
or liability whatsoever; and of all formal contracts for work, labor,
services, supplies, equipment and materials to which the municipality
may be a party.
(2)Â
Have custody of all leases of property owned by the Township.
(3)Â
Be the depository for and have custody of all performance bonds running
to the Township as obligee, or any other form of security given by
any contractor, subdivision developer or other person on account of
work done or to be done in or for the Township, and maintain a reference
file on such items.
(4)Â
Administer the provisions of the Township ordinances with reference
to the licensing of occupations and activities for which licenses
are required by law or ordinance to be obtained from the Municipal
Clerk.
(5)Â
Issue such licenses as may be required by the State Alcoholic Beverage
Control Law, N.J.S.A. 33:1-1 et seq., and the ordinances of the Township.
E.Â
Perform all functions. The Municipal Clerk shall perform all the
functions required of municipal clerks by the General Election Law
(N.J.S.A. Title 19) and any other law or ordinance, and have such
other, different and additional functions, powers and duties as may
be prescribed by law or ordinance or delegated to him by the Council.
A.Â
Appointment and term. There shall be an office of Deputy Municipal
Clerk of the Township appointed by the Council, who shall hold the
office for a term of five years from and after the date of appointment
thereto.
B.Â
Duties. The Deputy Municipal Clerk shall act in place of the Municipal
Clerk during any temporary absence, disability or disqualification
of the Municipal Clerk. He shall perform all duties required by law,
and shall perform such other duties as shall be assigned to him by
the Municipal Clerk.
