[Amended 3-17-2015; 11-20-2019 by Ord. No.
2019-015]
A. Duties as Clerk. The City Clerk shall be responsible for performing
those duties required by § 62.09(11), Wis. Stats., and for
the following additional duties:
(1) Perform all election duties as required by Wisconsin Statutes and
keep and maintain all election records and all property used in conjunction
with the holding of elections;
(2) Publish all legal notices unless otherwise provided; file and preserve
all contracts, bonds, oaths of office and other documents not required
to be filed elsewhere;
(3) Issue all licenses required by ordinance or statute, except as otherwise
provided;
(4) Attend meetings, take minutes and maintain files for the Common Council
and such other official boards and commissions as may be directed;
(5) Maintain a file on all City records, ordinances, resolutions and
vouchers;
(6) Type and distribute reports for the Council and for federal and state
agencies;
(7) Audit and obtain approval on claims charged against the City;
(8) Assist the City Assessor in maintaining property assessment records;
(9) Administer oaths and affirmations;
(10)
Issue licenses to various vendors in the City;
(11)
Develop and implement improved internal control and financial
reporting procedures as necessary or as requested;
(12)
File financial and other reports with various state agencies;
(13)
File insurance claims on behalf of the City;
(14)
Locate suppliers of goods or services and obtain quotes;
(15)
Advertise for bids, receive them and summarize the results;
(16)
Identify and evaluate ideas to achieve more efficient and effective
operation;
(17)
Coordinate, supervise and conduct elections;
(18)
Confer with the Mayor, department heads and Common Council committees
about projects and problems;
(19)
Maintain personnel files;
(20)
Perform such other duties as may be directed by the Common Council.
B. Duties prescribed by law or Council. The Clerk shall perform such
other duties as are prescribed by state statutes and by order of the
Council. The Clerk generally shall perform, under direction of the
Mayor or other presiding officer of the Council, all duties pertaining
to his/her office as Clerk and shall be responsible for all the official
acts of assistants.
C. Bond. The City Clerk shall execute to the City a surety company fidelity
bond in an amount determined by the Common Council.
[Added 11-20-2019 by Ord. No. 2019-015]
A. Duties as Treasurer. The Treasurer shall be responsible for performing
those duties required by § 62.09(9), Wis. Stats., and for
the following additional duties:
(1) Prepare the tax roll and tax notices required by the State of Wisconsin;
(2) Prepare financial and bank statements;
(3) Maintain fiscal records for the City and serve as City Comptroller;
(4) Make reports to the state on assessments;
(5) Prepare and send invoices for services provided by municipal utilities;
(6) Perform recordkeeping, billing, collections, banking, investments,
accounting and financial reporting of all City operations, including
utilities;
(7) Collect all taxes for the City and other taxing bodies;
(8) Invest idle funds for maximum interest earnings;
(9) Prepare monthly financial reports;
(10)
Maintain payroll records and prepare payroll checks from approved
employee time sheets;
(11)
Prepare check vouchers for payment of approved claims for signature;
(12)
Coordinate the preparation and compilation of the annual City
budget;
(13)
Make property tax settlements with the applicable County Treasurer
and turn over to the school district and other taxing units their
proportionate share of property tax collections;
B. Duties prescribed by law or Council. The Treasurer shall perform
such other duties as are prescribed by state statutes and by order
of the Council. The Treasurer generally shall perform, under direction
of the Mayor or other presiding officer of the Council, all duties
pertaining to his/her office as Treasurer and shall be responsible
for all the official acts of assistants.
C. Bond. The City Treasurer shall execute to the City a surety company
fidelity bond in an amount determined by the Common Council.
The Clerk-Treasurer may appoint a Deputy Clerk-Treasurer subject
to confirmation by a majority of the members of the Common Council.
The Deputy Clerk-Treasurer shall act under the Clerk-Treasurer's direction
and shall, during the temporary absence or disability of the Clerk-Treasurer
or during a vacancy in such office, perform the duties of Clerk-Treasurer.
The acts of the Deputy shall be covered by official bond as the Common
Council shall direct. The Common Council shall set the salary of the
Deputy Clerk-Treasurer.
[Amended 5-12-2008; 2-25-2013]
A. The Fire Chief shall have such supervisory authority as delegated
by the Brodhead Fire District and/or its bylaws. The Fire Chief, or
his/her designee, shall be present at fires and command all firefighting
operations. The Fire Chief shall, by virtue of his/her office, hold
the office of Fire Inspector or he/she may delegate a member of the
District to serve as the Fire Inspector.
B. The Fire Chief shall enforce all fire prevention ordinances of the
City and state laws and regulations pertaining to fire prevention
and shall keep citizens informed on fire prevention methods and on
the activities of the District.
The Weed Commissioner shall be appointed by the Mayor, subject
to Council confirmation. The term of office of the Weed Commissioner
shall commence on the first day of May following his/her appointment.
Unless otherwise designated by the Common Council, the Director of
Public Works shall serve as Weed Commissioner. The Weed Commissioner
shall take the official oath, which oath shall be filed in the office
of the City Clerk-Treasurer, and shall hold office for one year. The
Weed Commissioner shall hold office pursuant to and fulfill the duties
set out in state law.
City officers must observe the standards of care imposed by
§ 19.21, Wis. Stats., with respect to the care and custody
of official property.