[R.O. 2011 § 125.240; R.O. 2009 § 33.080; CC 1981 § 2-197; Ord. No. 88-139, 7-7-1988; Ord. No. 92-82, 4-22-1992; Ord. No. 95-146, 5-17-1995; Ord. No. 00-46, 2-16-2000; Ord. No. 04-131, 7-6-2004; Ord. No. 05-72, 3-29-2005; Ord. No. 07-162, 6-11-2007; Ord. No. 08-16, 1-23-2008; Ord. No. 15-203 § 1, 9-1-2015; Ord. No. 20-035, 4-7-2020; Ord. No. 24-001, 1-2-2024; Ord. No. 24-021, 2-13-2024]
A. 
There is hereby established a ten (10) member Committee to be known as the Greater St. Charles Convention and Visitors Commission that shall have the composition, powers and duties prescribed in Chapter 125, Article I and that shall have the power to review and make recommendations to the Mayor regarding expenditures of funds pertaining to the Greater St. Charles Convention and Visitors Bureau (CVB). Except as otherwise provided, Commission members shall be appointed by the Mayor with the consent of the City Council. The Commission shall consist of the following members:
1. 
A representative of the St. Charles Chamber of Commerce who shall be the Chamber President or his or her designee;
2. 
Five (5) members who live or work in the City and who may represent one (1) or more tourism areas in the City (for example Historic Main Street, South Main, North Main, Frenchtown, Streets of St. Charles, or Convention Center), and have a working knowledge of tourism. One (1) of these members must represent the restaurant and/or hotel industry;
3. 
One (1) member who may, but need not, live or work in the City;
4. 
One (1) City Councilmember who shall be selected by the City Council for a one (1) year term, as provided by Section 125.100(A);
5. 
Notwithstanding Section 125.100(D), the Mayor, who shall serve commensurable with the term of office;
6. 
One (1) person who is a resident of unincorporated St. Charles County and who is engaged in the tourism industry as a business owner, manager or participant in unincorporated St. Charles County and who is recommended by St. Charles County.
B. 
All appointments of representatives, except for the Mayor and the Councilmember, shall be for a term of three (3) years.
C. 
The Commission shall select from its members one (1) person to serve as Chairperson. The Chairperson shall not vote except to break a tie. The Commission shall establish a regular monthly meeting date and may elect any additional officers that it deems necessary. Special meetings may be called by the Chairperson. The Commission shall be further empowered to establish bylaws for the operation of the Commission and to establish its policies and goals.
[1]
Cross Reference: As to convention and visitors bureau, §§ 120.060 et seq.
[R.O. 2011 § 125.250; R.O. 2009 § 33.081; CC 1981 § 2-198; Ord. No. 88-139, 7-7-1988; Ord. No. 07-162, 6-11-2007; Ord. No. 08-16, 1-23-2008; Ord. No. 24-001, 1-2-2024]
The St. Charles Convention and Visitors Bureau shall prepare and submit in accordance with the budget calendar for the City a budget setting forth the various anticipated revenues and expenditures for the forthcoming fiscal year. Such budget shall be in the format of City enterprise funds and become part of the annual budget transmitted to the City Council for approval. The Convention and Visitors Commission may review and make recommendations for the budget prior to submission to the Mayor for inclusion in the budget document.
[R.O. 2011 § 125.260; R.O. 2009 § 33.082; CC 1981 § 2-200; Ord. No. 88-139, 7-7-1988; Ord. No. 07-162, 6-11-2007; Ord. No. 08-16, 1-23-2008]
A. 
Annual Audit. Annually, in accordance with the preparation of the regular annual audit of the City books and records, the St. Charles Convention and Visitors Commission shall allow an audit of the books of the Convention and Visitors Bureau. A full report of the activities of the Commission and results of the audit shall be supplied to the Mayor and City Council.
B. 
Records Of Commission. The books of the St. Charles Convention and Visitors Commission shall be open and available for inspection by the Mayor or his/her authorized representative at all reasonable times during business hours to make such examination and inspection of the books and records that may be necessary to determine the correctness of the reports or verify income or expenses of the Commission.
[R.O. 2011 § 125.270; R.O. 2009 § 33.083; CC 1981 § 2-201; Ord. No. 88-139, 7-7-1988; Ord. No. 08-16, 1-23-2008; Ord. No. 24-001, 1-2-2024]
This Section is intended to be consistent with and supplemental to the provisions of Section 620.010 et seq. The Commission must follow the purchasing procedures established for the other City departments, including approval by Council when required by the purchasing procedures.