[Ord. No. 10-091 §1, 10-18-2010; Ord. No. 11-006 §6, 2-24-2011]
A.
Permits Required, When. No event, contest, procession, or parade containing twenty-five (25) or more cyclists on any highway, roadway or street within a two (2) hour window, or any number of riders and a chase/support vehicle, shall occupy or proceed along any highway, roadway or street in the unincorporated County except in accordance with a permit issued by the St. Charles County Registrar after review and approval by the Police Department. Cyclists riding together on a road by chance and not as part of an organized event do not require a permit.
B.
Types Of Permits That May Be Issued—Single-Event Or Annual Permits. The St. Charles County Registrar shall issue single-event permits unless event organizers present a map of a route to be followed four (4) or more times in a calendar year, with a list of dates for the proposed recurring rides. In such cases, annual permits may issue. Any deviation from the identified route in an annual permit shall require a single-event permit for that ride. If a ride is cancelled due to weather, the organizers may establish an alternate date and notify the Chief of Police of such date.
C.
Applications For Permits, Requirements, Where Filed. The organizer of any event, contest, procession or parade for which a permit is required by Subsection (A) shall submit an application for such permit to the St. Charles County Registrar.
1.
The application shall be on a form supplied by the St. Charles County Registrar.
2.
The application shall be accompanied by:
a.
A map of the route of the event, contest, procession or parade for which the permit is sought;
b.
A safety plan that addresses:
(1)
Expected traffic issues, including crowd control; and
(2)
Provision of sufficient restrooms for the expected number of participants at the site of the initiation, termination or any rest stop of the event, contest, procession or parade if that site is within the unincorporated area of the County; and
c.
A non-refundable filing and processing fee of twenty-five dollars ($25.00).
D.
Review By The Police Department Of Applications For Permits, Assessment Of Costs For Police Officer Time If Required.
1.
Upon receipt of a completed application, the St. Charles County Registrar shall transmit it to the Police Department for review, retaining a copy for the Registrar's records.
2.
Where the Chief of Police, after consultation with the event sponsors, determines additional crowd control measures or road closure are necessary, then the Chief of Police shall notify the event organizers that such measures must be included in the safety plan.
3.
Should the event organizers propose, or the Chief of Police determine it is necessary, to close any road(s) and/or take any crowd control measures, the Police Department shall arrange for the police officers to be on site for those purposes.
4.
The Chief of Police shall add to the fees required for issuance of a permit under this Section the cost of police officer time that may be required to close a road and/or for crowd control measures at the actual cost for a police officer(s).
5.
If a road to be closed is a State road, however, the Chief of Police shall notify the Missouri Department of Transportation and provide for the road's closure only with the Department's concurrence provided by the Department to the Chief of Police.
6.
Upon completing its review of application for permit provided by the St. Charles County Registrar, the Police Department shall return it to the Registrar with the endorsements of the Police Department stating the Department's:
E.
Final Requirements For Issuance Of Permits By The St. Charles County Registrar, Duties Of Registrar.
1.
Upon receipt from the Police Department of the application for permit with the Police Department's endorsements, the Registrar shall issue the permit provided the applicant pays the following additional costs:
a.
Costs to be charged for police officer time for road closure and/or crowd control, if any, as called for in the Police Department's endorsement on the application.
2.
Upon issuing any permit required by Subsection (A) above, the Registrar shall also request the County's Office of Public Information to make public the name, organizer, date and hours and route of any event, contest, procession or parade for which such permit is issued along with the name of any road that is to be closed and the date and time of its closure, by posting that information on:
F.
No Issuance Of Permits Requiring Road Closure Later Than Fourteen (14) Calendar Days Before The Event. No permit shall be granted for a road closure later than fourteen (14) calendar days before the date of the road closure, nor shall any such permit be granted to close a State road without the concurrence of the Missouri Department of Transportation provided by the Department to the Chief of Police.