[HISTORY: Adopted by the Village Board of the Village of Hobart as § 1.7 of the 2000 Code. Amendments noted where applicable.]
In order to provide the Village of Hobart with a more efficient, effective and responsible government under a system of a part-time Village President and part-time Village Board at a time when Village government is becoming increasingly complex, there is hereby created the Office of Village Administrator for the Village of Hobart (hereinafter referred to as "Administrator"). The office is created according to the provisions of Chapter 5, Administration of Government.
The Administrator shall be appointed on the basis of merit with due regard to training, experience, administrative ability and general fitness for the office, by a majority vote of the Village Board. The Village Administrator may be employed to serve at the pleasure of the Village Board, or for a fixed term, as determined by the Village Board. This section, however, shall not preclude the Village Board from establishing other employment terms and conditions not inconsistent with the provisions of this chapter, the Code of the Village of Hobart, or Wisconsin State Statutes.
The Administrator, subject to the limitations defined in resolutions and ordinances of the Village of Hobart and Wisconsin State Statutes, shall be the chief administrative officer of the Village, responsible only to the Village President and the Village Board for the proper administration of the business affairs of the Village, pursuant to the statutes of the State of Wisconsin, the ordinances of the Village of Hobart, and the resolutions and directives of the Village Board, with power and duties as follows:
Carry out directives of the Village President and Village Board which require administrative implementation, reporting promptly to the Village President and Village Board any difficulties encountered therein;
Be responsible for the administration of all day-to-day operations of the Village government, including the monitoring of all Village ordinances, resolutions, Village Board meetings, and state statutes;
Prepare a plan of administration, including an organization chart, which defines authority and responsibility for all nonstatutory positions of the Village, and submit it to the Village Board for adoption as the official organization and administrative procedure plan for the Village;
Establish, when necessary, administrative procedures to increase the effectiveness and efficiency of Village government according to current practices in local government, not inconsistent with Subsection A(3) above or directives of the Village President and Village Board;
Serve as ex officio nonvoting member of all boards, commissions and committees of the Village, except as specified by the Village Board or Wisconsin State Statutes;
Keep informed concerning current federal, state, and county legislation and administrative rules affecting the Village and submit appropriate reports and recommendations thereon to the Village Board;
Keep informed concerning the availability of federal, state and county funds for local programs. Assist department heads and the Village Board in obtaining these funds under the direction of the Village President and the Village Board;
Represent the Village in matters involving legislative and intergovernmental affairs as authorized and directed as to that representation by the Village President and Village Board;
Act as public information officer for the Village with the responsibility of assuring that the news media are kept informed about the operations of the Village and that all open meeting rules and regulations are followed;
Establish and maintain procedures to facilitate communications between citizens and Village government to assure that complaints, grievances, recommendations and other matters receive prompt attention by the responsible official, and to assure that all such matters are expeditiously resolved;
Promote the economic well-being and growth of the Village of Hobart through public and private sector cooperation.
Responsibilities to the Village Board.
Attend all meetings of the Village Board, assisting the Village President and the Village Board as required in the performance of their duties;
In coordination with the Village President, the Village Board, and the Village Clerk-Treasurer, ensure that appropriate agendas are prepared to all meetings of the Village Board, all Village Board committees, and all other appropriate committees and the commissions of the Village, together with such supporting material as may be required, with nothing herein being construed as to give the Administrator authority to limit or in any way prevent matters from being considered by the Village Board, or any of its committees and commissions;
Assist in the preparation of ordinances and resolutions as requested by the Village President or the Village Board, or as needed;
Keep the Village President and Village Board regularly informed about the activities of the Administrator's office by oral or written report at regular and special meetings of the Village Board.
Be responsible for the administrative direction and coordination of all employees of the Village according to the established organization procedures;
Recommend to the Village Board the appointment, promotion, and, when necessary, for the good of the Village, the suspension or termination of department heads;
In consultation with the appropriate department head, be responsible for the appointment, promotion, and, when necessary, for the good of the Village, the suspension or termination of employees below the department head level;
Serve as personnel officer for the Village with responsibilities to see that complete and current personnel records, including specific job descriptions, for all Village employees are kept; evaluate in conjunction with department heads the performance of all employees on a regular basis; recommend salary and wage scales for Village employees not covered by collective bargaining agreements; develop and enforce high standards of performance by Village employees; assure that Village employees have proper working conditions; work closely with department heads to promptly resolve personnel problems or grievances;
Assist in labor contract negotiations and collective bargaining issues;
Work closely with department heads to assure that employees receive adequate opportunities for training to maintain and improve their job-related knowledge and skills and act as the approving authority for requests by employees to attend conferences, meetings, training schools, etc., provided that funds have been budgeted for these activities.
Budgeting and purchasing.
Be responsible for preparation of the annual Village budget, in accordance with guidelines as may be provided by the Village Board and in coordination with department heads and pursuant to state statutes, for review and approval by the Village President and the Village Board prior to submission to the annual or special Village meeting;
Administer the budget as adopted by the Village of Hobart at its annual or special Village meeting;
Report regularly to the Village Board on the current fiscal position of the Village;
Supervise the accounting system of the Village and insure that the system employs methods in accordance with current professional accounting practices;
Serve as the purchasing agent for the Village, supervising all purchasing and contracting for supplies and services, subject to the purchasing procedures established by the Village Board and any limitation contained in the Wisconsin State Statutes.
All officials and employees of the Village shall cooperate with and assist the Administrator so that the Village government shall function effectively and efficiently.