[R.O. 2009 §2-120; Ord. No. 1393 §1, 8-4-1976; Ord. No. 3971 §I, 8-24-2011]
There is hereby created and established the office of City Administrator for the City.
[R.O. 2009 §2-121; Ord. No. 1393 §2, 8-4-1976; Ord. No. 1618, 11-11-1981; Ord. No. 3971 §I, 8-24-2011]
A qualified person shall be employed as City Administrator for the City by the City Council; such employment shall be approved by the Mayor. The person so employed shall serve for an indefinite term.
[R.O. 2009 §2-122; Ord. No. 1393 §3, 8-4-1976; Ord. No. 1618, 11-11-1981; Ord. No. 3971 §I, 8-24-2011; Ord. No. 4361 § I, 1-26-2017; Ord. No. 4373, 4-12-2017]
The person employed as the City Administrator shall be at least twenty-one (21) years of age and must live within a twenty (20) mile radius of Festus City Hall within the State of Missouri within six (6) months of such appointment; and shall be a graduate of an accredited university or college, majoring in public or municipal administration or shall have the equivalent qualifications and experience in financial, administration or public relations fields.
[R.O. 2009 §2-123; Ord. No. 1393 §4, 8-4-1976; Ord. No. 1618, 11-11-1981; Ord. No. 3921 §I, 4-28-2009; Ord. No. 3971 §I, 8-24-2011]
The City Administrator, before entering upon the duties of his office, shall file with the City a bond in the amount of fifty thousand dollars ($50,000.00); such bond shall be approved by the City Council and such bond shall insure the City for the faithful and honest performance of the duties of the City and for rendering a full and proper account to the City for funds and property which shall come into the possession or control of the City Administrator. The cost of such bond shall be paid by the City; however, should the City Administrator be covered by a blanket bond to the same extent, such individual bond shall not be required.
[R.O. 2009 §2-124; Ord. No. 1393 §5, 8-4-1976; Ord. No. 1618, 11-11-1981; Ord. No. 3971 §I, 8-24-2011]
The City Administrator shall receive such compensation as may be determined from time to time by the City Council and such compensation shall be payable in the same payroll process and payment dates as for other City employees. The City Council may contract with the City Administrator for the compensation and benefit package available to the City Administrator. No contract shall be in conflict with the provisions of this Code or State law. Such contract shall not supersede the at will employment status of the City Administrator provisions of this Code or State law.
[R.O. 2009 §2-125; Ord. No. 1393 §6, 8-4-1976; Ord. No. 1618, 11-11-1981; Ord. No. 3971 §I, 8-24-2011]
The City Administrator shall serve at the pleasure of the Council. The Mayor, with the consent of a majority of the City Council, may remove the City Administrator from office at will and such City Administrator may also be removed by a vote of the City Council independently of the Mayor's approval or disapproval. A minimum of six (6) votes are necessary for such action. The City Administrator shall be removed for acts of dishonesty, violation of or failure to properly perform the duties of the City Administrator, or acts of moral turpitude, and the salary of the City Administrator shall not be continued.
[R.O. 2009 §2-126; Ord. No. 1393 §7, 8-4-1976; Ord. No. 1585 §I, 6-24-1981; Ord. No. 1618, 11-11-1981; Ord. No. 3971 §I, 8-24-2011]
A. 
Administrative Office. The City Administrator shall be the Chief Administrative Assistant to the Mayor and as such shall be the Administrative Officer of the City Government; except as otherwise specified by ordinance or by the law of the State, the City Administrator shall coordinate and generally supervise the operation of all departments of the City except the Police Department which shall remain under the direct supervision of the Mayor, the Chief of Police, the Police Personnel Board, and the City Council as provided for in Section 200.130 et seq.
B. 
Purchasing. The City Administrator shall be the purchasing agent for the City and all purchases amounting to less than five thousand dollars ($5,000.00) shall be made under his/her direction and supervision and all such purchases shall be made in accordance with purchasing rules and procedures approved by the City Council.
[Ord. No. 4465, 8-22-2018]
C. 
Budget. The City Administrator shall be the budget officer of the City and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activities within the financial power of the City, embodying in it a budget document with proper supporting schedules and an analysis to be proposed to the Mayor and the City Council for this final approval.
D. 
Financial Reports. The City Administrator shall make monthly reports to the Mayor and City Council relative to the financial condition of the City. Such reports shall show the financial condition of the City in relation to the budget, including encumbered amounts remaining to be paid.
E. 
Annual Report. The City Administrator shall prepare and present to the Mayor and City Council an annual report of the City's affairs, including in such report a summary of reports of department heads and such reports as the Mayor and City Council may require.
F. 
Personnel System. The City Administrator shall act as the personnel officer of the City in all departments thereof, except the Police Department, and the City Administrator shall recommend an appropriate position, classification system and pay plan to the Mayor and City Council in this capacity. The Police Department personnel system shall remain unaffected by this Section and shall fall within the exclusive purview of Section 200.130 et seq. With regard to all City departments other than the Police Department, the City Administrator, after consultation with the department heads, shall approve advancements and appropriate pay increases within the approved pay plans and position classification system. The City Administrator shall have the power to appoint and remove (in accordance with personnel system regulations approved by the City Council) all employees of the City other than the Police Department personnel. This is also to exclude the office of the Chief of the Fire Department which shall be appointed or removed by the Mayor with the approval of the City Council.
G. 
Policy Formulation. The City Administrator shall recommend to the Mayor and City Council adoption of such measures as he may deem necessary or expedient for the health, safety or welfare of the City or for the improvement of administrative services for the City.
H. 
City Council Agenda. The City Administrator shall submit to the Mayor and City Council a proposed agenda for each Council meeting at least forty-eight (48) hours before the time for the regular Council meeting.
I. 
Boards And Committees. The City Administrator shall work with all City boards and committees to help coordinate the work of each.
J. 
Attend City Council Meetings. The City Administrator shall attend all meetings of the City Council.
K. 
Bid Specifications. The City Administrator shall supervise the preparation of all bid specifications for services and equipment, and receive sealed bids for presentation to the City Council.
L. 
State And Federal Aid Programs. The City Administrator shall coordinate Federal and State programs which may have application to the City.
M. 
Conference Attendance. The City Administrator shall attend State and regional conferences and programs applicable to his office, and the business of the City, whenever such attendance is directed and approved by the City Council and Mayor.
N. 
Press Releases. The City Administrator shall be responsible for keeping the public informed in the purposes and methods of City Government through all available news media.
O. 
Record Keeping. The City Administrator shall keep full and accurate records of all actions taken by him in the course of his duties, and he shall safely and properly keep all records and papers belonging to the City and entrusted to his care; all such records shall be and remain the property of the City and be open to inspection by the Mayor and City Council at all times.
P. 
Miscellaneous. In addition to the foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor and City Council.
[R.O. 2009 §2-127; Ord. No. 1393 §8, 8-4-1976; Ord. No. 1618, 11-11-1981; Ord. No. 3971 §I, 8-24-2011]
A. 
City Property. The City Administrator shall have responsibility for all real and personal property of the City. He shall have responsibility for all inventories of such property and for the upkeep of all such property. Personal property may be sold by the City Administrator only with approval of the City Council. Real property may be sold only with the approval of the City Council by resolution or ordinance.
B. 
Set Administrative Policies. The City Administrator shall have the power to prescribe such rules and regulations as he shall deem necessary or expedient for the conduct of administrative agencies subject to his authority and he shall have the power to revoke, suspend or amend any rule or regulation of the administrative service except those prescribed by the City Council. Any rules proposed under this Section shall be provided to the City Council in writing and filed with the City Clerk at least ten (10) days prior to the effective date of the rule or regulation or changes thereto.
C. 
Coordinate Departments. The City Administrator shall have the power to coordinate the work of the various departments of the City and, at all times of an emergency, shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City Government, except nothing herein contained shall authorize the City Administrator to assign Police Department personnel to any other department.
D. 
Investigate And Report. The City Administrator, at the direction of the Mayor, shall have the power to investigate and to examine or inquire into the affairs or operation of any department of the City under his jurisdiction and at the request of the Mayor shall report on any condition or fact concerning the City Government requested by the Mayor or the City Council.
E. 
Coordinate Officials. The City Administrator shall have the power to overrule any action taken by a department head and may supersede him in the functions of his office, except the offices of the Chief of Police and Chief of the Fire Department. Nothing herein contained shall authorize or empower the City Administrator to overrule any action taken by the Chief of Police or supersede the Chief of Police in the functions of his office.
F. 
Appear Before The City Council. The City Administrator shall have the power to appear before and address the City Council at any meeting.
G. 
Subordinate To Mayor And Council. At no time shall the duties or powers of the City Administrator supersede the action by the Mayor and City Council.
[R.O. 2009 §2-128; Ord. No. 1393 §9, 8-4-1976; Ord. No. 1618, 11-11-1981; Ord. No. 3971 §I, 8-24-2011]
No member of the City Council shall directly interfere with the conduct of any department or duties of employees subordinate to the City Administrator except at the express direction of the City Council or with the approval of the City Administrator.