Village of Marlborough, MO: Political Activities of Village Employees Limited.

Appointed officials shall serve in their respective offices at the will of the Board of Trustees unless otherwise provided by ordinance. Compensation shall be as provided by ordinance.

Section 115.030 Village Departments — Duties of Appointed Officers.

For organizational and management purposes, the various operations of the Village shall be divided into five (5) departments as follows:

Administrative Department. The Administrative Department shall consist of the clerical, support and administrative functions in the Village Hall General Administrative offices, including the positions of Village Clerk, Court Clerk and such additional personnel as may be assigned to the said offices from time to time. The Village Clerk shall be head of the Administrative Department and shall supervise and be responsible for day to day management of the affairs of the department and assignment of duties and responsibilities among the work force.

Police Department. The Police Department shall consist of the law enforcement and emergency preparedness functions of the Village, including regular, part-time, and reserve Law Enforcement Officers, Police clerical personnel of the Police Department and the Emergency Preparedness Director. The Chief of Police shall be the head of the Police Department and shall supervise and be responsible for day to day management of the affairs of the department and the assignment of duties and responsibilities among the work force.

Treasury Department. The Treasury Department shall be responsible for the preparation and implementation of the Village budget, the investment and safeguarding of Village funds, payment of financial obligations of the Village, preparation for and cooperation in audits of Village financial affairs, and the preparation of such periodic reports as may be required. This Department shall consist of the Village Treasurer and Budget Officer. The Village Treasurer shall be the head of the Treasury Department.

Street Department. The Street Department shall consist of the street maintenance, public property maintenance, public works, and public improvements functions of the Village, and such additional employees as may be employed in that department from time to time. The Road and Street Commissioner shall be head of the Street Department.

The duties of such officers in addition to those prescribed by law shall be those customarily performed by such others in like municipalities in Missouri and such as are from time to time fixed and prescribed by this Board.

Section 115.040 Expense Reimbursement and Advances.

For purposes of this Section, the term "expenses" shall refer only to expenses actually and necessarily incurred in the performance of the official business of the Village. The term "employee" shall include all persons employed by the Village and all elected and appointed officials.

Any employee incurring any expense as defined in this Section and seeking reimbursement of same may submit to the Village Clerk a voucher certified as being true and correct. The Village Clerk shall review such expense vouchers and shall authorize reimbursement to the employee of only those expenses properly incurred.

The Village Clerk may authorize the advance payment of projected expenses when the projected expenses to be incurred would pose a financial burden on the employee. If such an advance is authorized, within ten (10) days after such expenses are actually incurred, the employee shall submit to the Village Clerk a voucher for the expenses actually and necessarily incurred and any balance of the advance remaining after expenditure.

Section 115.050 Bond.

The Village shall obtain a bond with good and sufficient surety in any sum not less than ten thousand dollars ($10,000.00) to ensure faithful performance according to law by the Treasurer, Village Administrator, Village Clerk and Trustees.

Section 115.060 Village Clerk.

Selection. The Board of Trustees shall select some qualified individual to serve as Village Clerk who shall serve at the pleasure of the Board of Trustees. The Village Clerk shall receive such compensation as may be fixed by ordinance from time to time.

Duties. The Village Clerk shall have the following duties:

To have charge and custody of the seal, ordinances and other records, papers and documents entrusted to his/her care and keeping by the Board of Trustees;

To attend to such correspondence as may be required;

To keep the journal of the proceedings of the Board of Trustees and to enter therein the "yeas" and "nays" of the members of each bill presented for passage as an ordinance;

To attest each ordinance passed by subscribing his/her name on the face thereof;

To issue and attest all warrants ordered by the Board;

To act as head of the Administrative Department of the Village; and

In general, to perform such other duties as may be prescribed by law or ordinance or as directed by the Board of Trustees.

Section 115.070 Treasurer.

Selection. The Board of Trustees shall select some qualified individual to serve as Village Treasurer who shall serve at the pleasure of the Board of Trustees. The Village Treasurer shall receive such compensation as may be fixed by ordinance from time to time.

Duties. It shall be the duty of the Village Treasurer to collect, receive and safely keep all monies, warrants, bonds and other property belonging to the Village and entrusted to his/her care and to deliver the same to any successor in office; to act as head of the Village Finance Department; to pay over all monies, bonds and property of the Village only on warrant ordered by the Board of Trustees, signed by the Chairman, issued and attested by the Village Clerk and having the Seal of the Village affixed thereto; to keep in proper books a full, accurate and complete account of all monies or the other property received and disbursed by the Treasurer in his/her official capacity, showing the date of each transaction, the persons from whom received or to whom paid and on what account so received and disbursed; to issue receipts to every person making payment of money to the Village and file a duplicate of same with the Village Clerk; to make written report to the Board of Trustees at each monthly meeting or whenever required, showing the amount on hand and the items of receipts and disbursements since the previous report; to make annual report in writing showing receipts and expenditures for the previous year and the specific amount on hand to the Board of Trustees at their first (1st) regular meeting in January; and to give bond to the Village of Marlborough in the amount agreed upon and in the manner approved by the Board, the cost of which, if any, to be paid by the Village.

Section 115.080 Village Attorney.

Selection And Qualifications. The Board of Trustees shall select some qualified individual to serve as Village Attorney who shall serve at the pleasure of the Board of Trustees. The Village Attorney shall receive such compensation as may be fixed by ordinance from time to time. The Village Attorney shall be a lawyer licensed to practice in the courts of the State of Missouri.

Duties. The Village Attorney shall, when requested, attend the meetings of the Board of Trustees, advise the various Village officers, committees and boards upon legal questions pertaining to their respective duties for the Village, draw ordinances, deeds, releases, assessments, contracts, bonds and other documents relating to municipal affairs, represent the Village in all litigation in the courts and before the Public Service Commission.

Section 115.090 Political Activities of Village Employees Limited.

[Ord. No. 337, 5-2-1994]

Employees shall not be appointed, retained or dismissed on the basis of their political affiliation, i.e., membership in a particular political party or club. Village employees shall not be coerced to take part in political campaigns, to solicit votes, to levy, contribute or solicit funds or support for the purpose of supporting or opposing the appointment or election of candidates for any Village of Marlborough office.

No Village employee shall actively advocate or oppose the candidacy of any individual for nomination or election to any Village of Marlborough elective office other than his/her own campaign for Village elective office, but an employee may participate in political affairs at other levels of government.

Any Village of Marlborough employee who files as a candidate or is chosen to fill an elective office other than a Village of Marlborough elective office shall immediately file with the Village Clerk:

A statement that no Village work hours or equipment will be used to assist in the campaign in carrying out the responsibilities of the elective office; and

A statement of the steps to be taken to assure that the employee's Village job responsibilities will be carried out effectively during the campaign and for the duration of the term of office.

Failure to comply with any of the above provisions limiting political activities is grounds for immediate dismissal.

Nothing in this Section should be construed to discourage an employee from filing or supporting a candidacy for office outside the Village limits.