A. 
General powers. The Building Commissioner shall be charged with the administration and enforcement of this code. In addition to the jurisdiction, authority, and duties conferred on the Building Commissioner by other provisions of state statutes and Village codes and ordinances, the Building Commissioner shall have all powers necessary for such administration and enforcement and shall, in particular, have the jurisdiction, authority, and duties hereinafter set forth.
B. 
Rules; regulations; application forms. The Building Commissioner, consistent with the express standards, purposes, and intent of this code, shall promulgate, adopt, and issue such procedural rules, regulations, and forms as are, in the Building Commissioner's opinion, necessary to the effective administration and enforcement of the provisions of this code.
C. 
Assistance to other boards and commissions. The Building Commissioner, within budgets available for that purpose, shall make consulting assistance available to the Zoning Board of Appeals, the Plan Commission, and the Architectural Review Commission, and the Building Commissioner or his or her delegate shall in that capacity:
(1) 
Attend the meetings of each such body; and
(2) 
Inform each such body of all facts and information at the Building Commissioner's disposal with respect to any matter brought before each such body; and
(3) 
Assist each such body by performing research and making recommendations on matters brought before each such body; and
(4) 
Perform such other duties as may be assigned to the Building Commissioner by this code and by the rules of such bodies.
D. 
Records. The Building Commissioner shall maintain:
(1) 
Permanent and current records pertaining to this code, including all maps, amendments, special permits, planned unit development and site plan approvals and denials, interpretations, and decisions rendered by the Zoning Board of Appeals, the Plan Commission, the Architectural Review Commission, the Village Attorney, and the Building Commissioner, together with relevant background files and materials;
(2) 
A current file of all certificates of zoning compliance, all certificates of occupancy, and all notices of violations, discontinuances, terminations, or removals issued by or entrusted to the Building Commissioner's office for such time as necessary to ensure continuous compliance with the provisions of this code; and
(3) 
A current file of all nonconforming uses and signs in the Village, by location and type of use.
E. 
Zoning text; Zoning Map.
(1) 
The Building Commissioner shall prepare and have available for public sale on or before March 31 of each year:
(a) 
The compiled text of this code in book or pamphlet form, including all amendments thereto through the preceding December 31; and
(b) 
The Official Zoning Map, showing the zoning districts, divisions, and classifications in effect on the preceding December 31.
(2) 
The Building Commissioner, at all other times, shall maintain and have available for reproduction at least one up-to-date copy of both the Zoning Code text and the Zoning Map, showing all amendments through the most recent meeting of the Board of Trustees for which official minutes have been approved.
F. 
Application receipt, processing, referral to interested parties and agencies. The Building Commissioner shall receive all applications required to be filed pursuant to this code. Upon receipt of any such application, the Building Commissioner shall see to its expeditious processing, including its prompt referral to and retrieval from each official, board, or commission of the Village, or other government, with any interest or duty with respect to such application.
G. 
Investigation of applications. Whenever the Plan Commission, the Zoning Board of Appeals, the Architectural Review Commission, or the Board of Trustees shall so request, by general rule or specific direction, the Building Commissioner shall conduct or cause to be conducted such surveys, investigations, and field studies and shall prepare or cause to be prepared such reports, maps, photographs, charts and exhibits as shall be necessary and appropriate to the processing of any application filed pursuant to this code.
H. 
Zoning compliance and occupancy certificates. Pursuant to the provisions of §§ 260-1141 and 260-1142 of this code, the Building Commissioner shall review all applications for certificates of zoning compliance and certificates of occupancy and shall approve or disapprove such applications and issue or refuse to issue such certificates based on compliance or noncompliance with the provisions of this code.
I. 
Interpretations. Pursuant to the provisions of § 260-1151 of this code, the Building Commissioner shall issue a written interpretation of the meaning and applicability of specific provisions of this code. Any interpretation of this code that may be rendered by the Zoning Board of Appeals or the Building Commissioner shall be kept on file with the Building Commissioner and shall be a public record of the Village open to inspection by interested parties at reasonable times and upon reasonable notice.
J. 
Planned unit development and site plan modifications. Pursuant to the provisions of §§ 260-1163K and 260-1165I of this code, the Building Commissioner shall have authority to permit minor adjustments to final plans for planned unit developments and to site plans.
K. 
Extensions of time. The Building Commissioner, upon written request, may for good cause shown and without any notice or hearing grant extensions of any time limit imposed on an applicant or permittee by this code or, unless the ordinance or resolution shall expressly provide otherwise, by any ordinance or resolution of any body acting pursuant to this code. The total period of time granted by such extension or extensions shall not exceed the length of the original period.
L. 
Inspection and enforcement. In furtherance of the enforcement of this code, the Building Commissioner shall undertake such regular and continuing programs of inspection of work approved and under way and of existing structures and uses as may be feasible and proper within the limits of staff and budgeted funds; shall undertake such additional inspections as may be necessary to the performance of his or her duties hereunder; shall receive from any person complaints alleging with particularity a violation of this code; and when appropriate shall cause such investigations and inspections as may be warranted by such complaints to be made. Upon finding the existence of any violation of this code, the Building Commissioner shall take or direct all actions necessary and appropriate to abate and redress such violation.
M. 
Reports. The Building Commissioner, as may from time to time be appropriate, shall prepare and submit a report to the Board of Trustees, the Zoning Board of Appeals, the Plan Commission, and the Architectural Review Commission concerning the administration of the land use and development regulations of the Village, setting forth such information and statistical data as may be of interest and value in advancing and furthering the goals and purposes of such regulations, and setting forth the Building Commissioner's recommendations for the improvement of such regulations and their administration.
A. 
Creation; membership. The Zoning Board of Appeals shall consist of seven members appointed by the Village President, with the advice and consent of the Board of Trustees. All members shall be residents of the Village. Members shall serve for a term of five years and until their respective successors have been appointed and have qualified for office. The President of the Board of Trustees shall have the power to remove any member of the Board of Appeals for cause and after a public hearing. Any vacancy that may occur shall be filled for the balance of the unexpired term of the member whose place has become vacant in the same manner hereinabove provided for the appointment of such member. A member shall be eligible for reappointment. All members of the Zoning Board of Appeals shall serve without compensation.
[Amended 9-12-2005 by Ord. No. 2005-23]
B. 
Chairperson and Vice Chairperson. The Village President, with the advice and consent of the Board of Trustees, shall name one member of the Zoning Board of Appeals as Chairperson, to preside at all meetings and hearings and to fulfill the customary functions of that office, and another member as Vice Chairperson. The Chairperson and Vice Chairperson shall hold said offices until their successors are appointed. The Chairperson and Vice Chairperson may administer oaths. In the absence of the Chairperson, the Vice Chairperson, or, in the absence of the Vice Chairperson, a Temporary Chairperson elected by the Board of Appeals, shall act as Chairperson and shall have all the powers of the Chairperson. The Vice Chairperson shall have, in addition, such other powers and duties as may from time to time be provided by the rules of the Board of Appeals.
C. 
Staff secretary; minutes; public records. The Building Commissioner shall designate a Staff Secretary of the Zoning Board of Appeals, who shall attend all of its proceedings. The Staff Secretary shall provide for the keeping of minutes of the proceedings of the Board of Appeals, showing the vote of each member upon every question or, if absent or failing to vote, indicating such fact, and shall maintain permanent records of all Board of Appeals meetings, hearings, and proceedings and all correspondence of the Board of Appeals. The Staff Secretary shall provide for keeping a file of all records of the Board of Appeals, and such records shall, except to the extent provided by the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.), be public records open to inspection.
D. 
Quorum and necessary vote.
(1) 
No business shall be transacted by the Zoning Board of Appeals without a quorum, consisting of four members, being present. The concurring vote of at least four members of the Board of Appeals shall be necessary on any motion to decide in favor of any application for appeal from any order, decision, or determination of the Building Commissioner or to recommend approval of any other application or any other matter. Any lesser vote on any such motion, even of a majority of those voting, shall be considered a final decision denying the appeal, or recommending denial of the application or matter, as the case may be. If less than a quorum is present, the hearing may be adjourned from time to time as provided in the Illinois Open Meetings Act (5 ILCS 120/1 et seq.). The Staff Secretary shall in writing notify all members of the Board of Appeals of the date of the adjourned hearing and shall also notify such other interested parties as may be designated in the vote of adjournment.
(2) 
Any one or more members of the Board of Appeals may file minority or dissenting reports in support of any position concerning a matter brought before the Board of Appeals.
E. 
Absent members. No member absent from any portion of a proceeding shall be qualified to vote upon the matter heard unless that member shall first certify on the record that he or she has reviewed the entire record of any such portion of the proceeding during which he or she was absent and has fully informed himself or herself of the essential facts and issues of the matter being heard so as to be able to cast an informed and independent vote.
F. 
Meetings; hearings; procedures. Regular meetings of the Zoning Board of Appeals shall be held at the call of the Chairperson or as provided by rule of the Board of Appeals. Special meetings shall be called at the request of the Chairperson or of any two members of the Board of Appeals or of the Board of Trustees.
(1) 
All meetings, hearings, and deliberations of the Board of Appeals shall be open to the public except when closed pursuant to the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.).
(2) 
All testimony at any hearing of the Board of Appeals shall be given under oath.
(3) 
The Board of Appeals shall adopt its own rules of procedure for the conduct of its business as it, from time to time, deems proper and necessary. Such rules shall be filed with the Staff Secretary of the Board of Appeals and with the Village Clerk. Any rule so adopted that relates solely to the conduct of the Board of Appeal's hearing and that is not mandated by this code or the statutes of the State of Illinois, may be waived by the Chairperson upon good cause being shown.
G. 
Record. The transcript of testimony, if any; the minutes of the Staff Secretary; all applications, requests, exhibits, and papers filed in any proceeding before the Zoning Board of Appeals; and the decision of the Board of Appeals shall constitute the record.
H. 
Decisions and recommendations. Every decision and recommendation of the Zoning Board of Appeals upon an application filed pursuant to this code shall be by written resolution which shall include findings of fact; shall refer to all the pertinent evidence in the record and to the exhibits, plans or specifications upon which such decision or recommendation is based; shall specify the reason or reasons for such decision or recommendation; shall contain a conclusion or statement separate from the findings of fact setting forth the specific decision or recommendation; and shall expressly set forth any limitations or conditions relative to such decision or recommendation.
(1) 
The Board of Appeals may take final action on any decision pertaining to an application pending before it prior to the preparation of a written resolution, but in such event it shall, before taking such action, first state its findings and conclusions as above required at a meeting open to the public. The Board of Appeals' decision or recommendation shall be deemed made as of the date of the taking of such final action. The written resolution incorporating such findings and conclusions shall be presented for approval at the next regular meeting of the Board of Appeals open to the public.
(2) 
In any case where this code provides that the failure of the Board of Appeals to act within a fixed period shall be deemed to be a denial, or recommendation of denial, of an application, such failure shall, notwithstanding the absence of required findings and conclusions, be considered to be a decision of the Board of Appeals rendered on the day following the expiration of such fixed period.
(3) 
The decisions of the Board of Appeals on appeals from orders, decisions or determinations of the Building Commissioner shall be final administrative determinations subject to review as may be provided by law. The recommendations of the Board of Appeals on applications for variations and other matters shall not be binding on the Board of Trustees but shall be advisory only.
(4) 
As to other matters brought before the Zoning Board of Appeals, the Board of Appeals shall prepare such report as it shall deem appropriate to the subject matter.
I. 
Conflicts. No member of the Zoning Board of Appeals shall participate in the hearing or disposition of any matter in which that member has an interest as such term is defined in the Illinois Municipal Code. Any conflict of interest prohibited by the Illinois Municipal Code shall disqualify a member.
J. 
Jurisdiction and authority. The Zoning Board of Appeals shall have the following jurisdiction and authority:
(1) 
Subject to the provisions of § 260-1152 of this code, to hear and decide appeals from, and to review orders, decisions, or determinations made by the Building Commissioner and to that end have the powers of the Building Commissioner with respect to such order, decision, or determination.
(2) 
Subject to the provisions and standards of § 260-1153 of this code, to hear, review, and offer its recommendations to the Board of Trustees on applications for variations.
(3) 
Subject to the provisions and standards of § 260-1161 of this code, to initiate changes and amendments to this code.
(4) 
Upon reasonable written request, to make its special knowledge and expertise available to any official, board, or commission of the Village, county, state, or federal governments to aid them in the performance of their respective duties relating to zoning and its administration in the Village.
(5) 
In furtherance of the above jurisdiction and authority, to make such investigations, maps, reports, and recommendations in connection therewith, relating to zoning and its administration in the Village as seem desirable to it; provided, however, that the expenditures of the Board of Appeals shall not exceed the amount appropriated therefor.
K. 
Concurrent membership on Plan Commission. The Village President and Board of Trustees may, in their discretion, appoint members of the Zoning Board of Appeals to serve concurrently on the Plan Commission. The term of each member of the Zoning Board of Appeals serving concurrently on the Plan Commission shall be that term for which such member is appointed to the Zoning Board of Appeals pursuant to § 260-1102A. The resignation or removal of any member serving concurrently from either the Zoning Board of Appeals or the Plan Commission shall be deemed a resignation or removal, as the case may be, from both of such bodies.
A. 
Creation; membership. The Plan Commission shall consist of seven members appointed by the Village President with the advice and consent of the Board of Trustees. All members shall be residents of the Village. Members shall serve for a term of five years and until their respective successors have been appointed and have qualified for office. The President of the Board of Trustees shall have the power to remove any member of the Commission for cause and after a public hearing. Any vacancy that may occur shall be filled for the balance of the unexpired term of the member whose place has become vacant in the same manner hereinabove provided for the appointment of such member. A member shall be eligible for reappointment. All members of the Commission shall serve without compensation.
[Amended 9-12-2005 by Ord. No. 2005-23]
B. 
Chairperson and Vice Chairperson. The Village President, with the advice and consent of the Board of Trustees, shall name one member of the Plan Commission as Chairperson, to preside at all meetings and hearings and to fulfill the customary functions of that office, and another member as Vice Chairperson. The Chairperson and Vice Chairperson shall hold said offices until their successors are appointed. The Chairperson and Vice Chairperson may administer oaths. In the absence of the Chairperson, the Vice Chairperson or, in the absence of the Vice Chairperson, a Temporary Chairperson elected by the Plan Commission, shall act as Chairperson and shall have all the powers of the Chairperson. The Vice Chairperson shall have such other powers and duties as may from time to time be provided by the rules of the Plan Commission.
C. 
Staff Secretary; minutes; public records. The Building Commissioner shall designate a Staff Secretary of the Plan Commission, who shall attend all its proceedings. The Staff Secretary shall provide for the keeping of minutes of the proceedings of the Plan Commission, showing the vote of each member upon every question or, if absent or failing to vote, indicating such fact, and shall maintain permanent records of all Commission meetings, hearings, and proceedings and all correspondence of the Plan Commission. The Staff Secretary shall provide for keeping a file of all records of the Plan Commission, and such records shall, except to the extent provided by the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.), be public records open to inspection.
D. 
Quorum and necessary vote.
(1) 
No business shall be transacted by the Plan Commission without a quorum, consisting of four members, being present. The concurring vote of at least four members of the Plan Commission shall be necessary on any motion to decide in favor of any application for a sign permit or to recommend approval of any other application or any other matter. Any lesser vote on any such motion, even of a majority of those voting, shall be considered a final decision to deny, or to recommend denial of such application or matter, as the case may be. If less than a quorum is present, the hearing may be adjourned from time to time as provided in the Illinois Open Meetings Act (5 ILCS 120/1 et seq.). The Staff Secretary shall in writing notify all members of the Plan Commission of the date of the adjourned hearing and shall also notify such other interested parties as may be designated in the vote of adjournment.
(2) 
Any one or more members of the Plan Commission may file minority or dissenting reports in support of any position concerning a matter brought before the Plan Commission.
E. 
Absent members. No member absent from any portion of a hearing shall be qualified to vote upon the matter heard unless that member shall first certify on the record that he or she has reviewed the entire record of any such portion of the hearing during which he or she was absent and has fully informed himself or herself of the essential facts and issues of the matter being heard so as to be able to cast an informed and independent vote.
F. 
Meetings; hearings; procedures. Regular meetings of the Plan Commission shall be held at the call of the Chairperson or as provided by rule of the Plan Commission. Special meetings shall be called at the request of the Chairperson or of any two members of the Plan Commission or of the Board of Trustees.
(1) 
All meetings, hearings, and deliberations of the Plan Commission shall be open to the public except when closed pursuant to the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.).
(2) 
All testimony at any hearing of the Plan Commission shall be given under oath.
(3) 
The Plan Commission shall adopt its own rules of procedure for the conduct of its business as it, from time to time, deems proper and necessary. Such rules shall be filed with the Staff Secretary of the Plan Commission and with the Village Clerk. Any rule so adopted that relates solely to the conduct of the Plan Commission's meetings or hearings and that is not mandated by this code or the statutes of the State of Illinois may be waived by the Chairperson upon good cause being shown.
G. 
Record. The transcript of testimony, if any; the minutes of the Staff Secretary; all applications, requests, exhibits, and papers filed in any proceeding before the Plan Commission; and the decision of the Plan Commission shall constitute the record.
H. 
Decisions and recommendations. Every decision and recommendation of the Plan Commission upon an application filed pursuant to this code shall be by written resolution which shall include findings of fact; shall refer to all the pertinent evidence in the record and to the exhibits, plans, or specifications upon which such decision or recommendation is based; shall specify the reason or reasons for such decision or recommendation; shall contain a conclusion or statement separate from the findings of fact setting forth the specific decision or recommendation; and shall expressly set forth any limitations or conditions relative to such decision or recommendation.
(1) 
The Plan Commission may take final action on any recommendation or decision pertaining to an application pending before it prior to the preparation of a written resolution, but in such event it shall, before taking such action, first state its findings and conclusions as above required at a meeting open to the public. The Plan Commission's decision or recommendation shall be deemed made as of the date of the taking of such final action. The written resolution incorporating such findings and conclusions shall be presented for approval at the next regular meeting of the Plan Commission open to the public.
(2) 
In any case where this code provides that the failure of the Plan Commission to act within a fixed period shall be deemed approval or recommendation for approval of an application, such failure shall, notwithstanding the absence of required findings and conclusions, be considered to be a decision of the Plan Commission rendered on the day following the expiration of such fixed period.
(3) 
As to other matters brought before the Plan Commission, the Plan Commission shall prepare such report as it shall deem appropriate to the subject matter.
I. 
Conflicts. No member of the Plan Commission shall participate in the hearing or disposition of any matter in which that member has an interest as that term is defined in the Illinois Municipal Code. Any conflict of interest prohibited by the Illinois Municipal Code shall disqualify a member.
J. 
Jurisdiction and authority. In addition to the jurisdiction conferred on it by the state statutes and other codes and ordinances of the Village, the Plan Commission shall have the following jurisdiction and authority:
(1) 
Subject to the provisions of Part 2 of this Article XI, to prepare and recommend a Comprehensive Plan, including an Official Map, to the Board of Trustees, which, upon its adoption by the Board of Trustees, shall be known as the "Official Comprehensive Plan" of the Village of Bannockburn.
(2) 
Subject to the provisions of Part 2 of this Article XI, to review, prepare, and recommend to the Board of Trustees changes in and amendments to the Official Comprehensive Plan, including the Official Map.
(3) 
Subject to the provisions of § 260-1161 of this code, to initiate, hear, review, and offer its recommendations to the Board of Trustees on applications for amendments to this code.
(4) 
Subject to the provisions and standards of § 260-1162 of this code, to hear, review, and offer its recommendations to the Board of Trustees on applications for special use permits.
(5) 
Subject to the provisions and standards of § 260-1163 of this code, to hear, review, and offer its recommendations to the Board of Trustees on applications for planned unit development approval.
(6) 
Subject to the provisions of § 260-1164 of this code, to hear, review, and offer its recommendations to the Board of Trustees on applications for campus development plan approval.
(7) 
Subject to the provisions of § 260-1165E of this code, to hear, review, and offer its recommendations to the Board of Trustees on applications for site plan approval.
(8) 
Subject to the provisions of § 260-1167 of this code, to hear, review, and decide applications for sign permits.
(9) 
To aid and assist the Board of Trustees in implementing general plans and in planning, developing, and completing specific projects.
(10) 
To review and report on any matters referred to it by the Board of Trustees or the Building Commissioner.
(11) 
Upon reasonable written request, to make its special knowledge and expertise available to any official, board, or commission of the Village, county, state, or federal governments to aid them in the performance of their respective duties relating to the planning and development of the Village and its region.
(12) 
In furtherance of the above jurisdiction and authority, to make such investigations, maps, reports, and recommendations in connection therewith relating to the planning and development of the Village as seem desirable to it; provided, however, that the expenditures of the Plan Commission shall not exceed the amount appropriated therefor.
K. 
Concurrent membership on Zoning Board of Appeals. The Village President and Board of Trustees may, in their discretion, appoint members of the Plan Commission to serve concurrently on the Zoning Board of Appeals. The term of each member of the Plan Commission serving concurrently on the Zoning Board of Appeals shall be that term for which such member is appointed to the Zoning Board of Appeals pursuant to § 260-1102A. The resignation or removal of any member serving concurrently from either the Plan Commission or the Zoning Board of Appeals shall be deemed to be a resignation or removal, as the case may be, from both of such bodies.
[Amended 9-1-2010 by Ord. No. 2010-31; 5-22-2017 by Ord. No. 2017-12; 11-13-2017 by Ord. No. 2017-33]
A. 
Creation; membership. The Architectural Review Commission shall consist of five members, who shall be appointed by the Village President and approved by the Board of Trustees. In appointing members to the Commission, the Village President and Board shall consider their education, training, and/or experience in matters relating to design and aesthetic judgment. Members of the Commission shall serve for a term of two years and until their respective successors have been appointed and qualified for office. The Board of Trustees shall have the power to remove any members of the Commission with or without cause, upon the affirmative vote of 3/4 of the members of the Board of Trustees then holding office. Any vacancy that may occur shall be filled for the balance of the unexpired term of the member whose place has become vacant in the manner hereinabove provided for the appointment of such member. A member shall be eligible for reappointment. All members of the Commission shall serve without compensation.
[Amended 6-25-2018 by Ord. No. 2018-17]
B. 
Chairperson and Vice Chairperson. The Village President shall designate one appointee as Chairperson of the Commission to preside at all meetings and hearings of the Commission and a second appointee as Vice Chairperson. The Chairperson and Vice Chairperson may administer oaths. In the absence of the Chairperson, the Vice Chairperson or, in the absence of the Vice Chairperson, a Temporary Chairperson elected by the Commission, shall act as Chairperson and shall have all the powers of the Chairperson. The Vice Chairperson shall have such other powers and duties as may from time to time be provided by the rules of the Commission.
C. 
Staff Secretary; minutes; public records. The Building Commissioner shall designate a Staff Secretary of the Architectural Review Commission, who shall attend all its proceedings. The Staff Secretary shall provide for the keeping of minutes of the proceedings of the Commission, showing the vote of each member upon every question or, if absent or failing to vote, indicating such fact, and shall maintain permanent records of all Commission meetings, hearings and proceedings and all correspondence of the Commission. The Staff Secretary shall provide for keeping a file of all records of the Commission, and such records shall, except to the extent exempt under the Illinois Freedom of Information Act, be public records open to inspection.
D. 
Quorum and necessary vote. No business shall be transacted by the Architectural Review Commission without a quorum, consisting of three members, being present. The concurring vote of at least three members of the Commission shall be necessary on any motion to disapprove an application. Any lesser vote on any such motion, even of a majority of those voting, shall be considered a final decision approving the application. Any other action can be taken by a majority of Commission members present.
[Amended 6-25-2018 by Ord. No. 2018-17]
E. 
Absent members. No member absent from any portion of a proceeding shall be qualified to vote upon the matter heard unless that member shall first certify on the record that he or she has reviewed the entire record of any such portion of the proceeding during which he or she was absent and has fully informed himself or herself of the essential facts and issues of the matter being heard so as to be able to cast an informed and independent vote.
F. 
Meetings; hearings; procedures. Regular meetings of the Commission shall be held at the call of the Chairperson and at such other times as the Commission shall determine. Special meetings shall be called at the request of the Chairperson or any two members of the Commission or the Board of Trustees.
(1) 
All meetings, hearings, and deliberations of the Architectural Review Commission shall be open to the public except when closed pursuant to the provisions of the Illinois Open Meeting Act.
(2) 
All testimony at any hearing of the Commission shall be given under oath.
(3) 
The Commission may adopt its own rules of procedure for the conduct of its business not inconsistent with this code or with the statutes of the State of Illinois. Such rules shall be filed with the Staff Secretary of the Commission and with the Village Clerk. Any rule so adopted that relates solely to the conduct of the Commission's hearing and that is not mandated by this code or the statutes of the State of Illinois may be waived by the Chairperson upon good cause being shown. In the absence of any adopted rules, the Commission shall conduct its business, as nearly as practicable, in accordance with Robert's Rules of Order.
G. 
Record. The transcript of testimony, if any; the minutes of the Staff Secretary; all applications, requests, exhibits, and papers filed in any proceeding before the Commission; and the decision of the Commission shall constitute the record.
H. 
Decisions.
(1) 
Every decision of the Architectural Review Commission shall be by motion that shall include findings of fact, shall refer to the evidence in the record upon which such decision is based, shall specify the reason or reasons for such decision, and shall expressly set forth any limitations or conditions imposed upon any approval granted. Such motions shall be memorialized in the minutes of the Architectural Review Commission.
(2) 
In any case where this code provides that failure of the Architectural Review Commission to act within a fixed period shall be deemed approval of an application, such failure to act shall be considered to be a decision of the Architectural Review Commission rendered on the day following the expiration of such fixed period.
I. 
Conflicts. No member of the Commission shall participate in any hearing on an application in which that member has an interest as that term is defined in the Illinois Municipal Code. Any conflict of interest prohibited by the Illinois Municipal Code shall disqualify a member.
J. 
Jurisdiction and authority. Subject to the provisions of § 260-1166 of this code, the Architectural Review Commission shall have the jurisdiction and authority to hear, review, and decide applications for architectural review approval that require Level II review and such other matters as directed by the Board of Trustees.