[Ord. No. 1500 §1(140.010), 9-27-2006]
It is the policy of the City of Platte City, Missouri, to foster and promote public access to the proceedings, votes and records of the City to the extent that it is lawful and appropriate to provide such access. It is the obligation of elected and appointed City Officials and City employees to fully comply with the provisions of Chapter 610, RSMo., commonly referred to as the "Sunshine Law". In furtherance of this policy, the City has adopted this Chapter 120 of the City Code in order to provide guidance to City Officials and employees regarding this policy. The provisions of this Chapter do not and are not intended to describe all of the provisions of the Sunshine Law, but the absence of such provisions from this Chapter is not intended in any manner to limit the application of the Sunshine Law to public meetings, records or votes nor to excuse any official or employee from complying with the Sunshine Law.
[Ord. No. 1500 §1(140.020), 9-27-2006]
As used in this Chapter, unless the context otherwise indicates,
the following terms have the following meanings:
Any meeting, record or vote closed to the public.
If requested by a member of the public, copies provided as
detailed in the provisions of this Chapter, if duplication equipment
is available.
All matters which relate in any way to the performance of
the City's functions or the conduct of its business.
Any legislative, administrative or governmental entity created
by the Constitution or Statutes of this State by order or ordinance
of the City, judicial entities when operating in an administrative
capacity or by executive order, including:
Any advisory committee or commission appointed by the Mayor
or Board of Aldermen;
Any other legislative or administrative governmental deliberative
body under the direction of three (3) or more elected or appointed
members having rulemaking or quasi-judicial power; and
Any committee appointed by or at the direction of any of the
above-named entities and which is authorized to report to any of the
entities and any advisory committee appointed by or at the direction
of any of the above-named entities for the specific purpose of recommending,
directly to the Mayor, the Board of Aldermen or the City Administrator,
any policy or policy revisions or expenditures of public funds.
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The custodian of any public record of the City shall maintain
a list of the policy advisory committees described in this Subsection.
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Any meeting of a public governmental body subject to this
Chapter at which any public business is discussed, decided or public
policy formulated, whether such meeting is conducted in person or
by means of communication equipment including, but not limited to,
conference call, video conference, Internet chat or Internet message
board. The term "public meeting" shall not include an informal gathering
of members of a public governmental body for ministerial or social
purposes when there is no intent to avoid the purposes of this Chapter,
but the term shall include a public vote of all or a majority of the
members of a public governmental body, by electronic communication
or any other means, conducted in lieu of holding a public meeting
with the members of the public governmental body gathered at one (1)
location in order to conduct public business.
Any record, whether written or electronically stored, retained
by or of any public governmental body including any report, survey,
memorandum, or other document or study prepared for the public governmental
body by a consultant or other professional service paid for in whole
or in part by public funds, including records created or maintained
by private contractors under an agreement with a public governmental
body or on behalf of a public governmental body; provided, however,
that personally identifiable student records maintained by public
educational institutions shall be open for inspection by the parents,
guardian or other custodian of students under the age of eighteen
(18) years and by the parents, guardian or other custodian and the
student if the student is over the age of eighteen (18) years. The
term "public record" shall not include any internal
memorandum or letter received or prepared by or on behalf of a member
of a public governmental body consisting of advice, opinions and recommendations
in connection with the deliberative decision-making process of said
body, unless such records are retained by the public governmental
body or presented at a public meeting. Any documents or study prepared
for a public governmental body by a consultant or other professional
service as described in this subdivision shall be retained by the
public governmental body in the same manner as any other public record.
Any vote, whether conducted in person, by telephone or by
any other electronic means, cast at any public meeting of any public
governmental body.
[Ord. No. 1500 §1(140.030), 9-27-2006; Ord. No. 1614 §3, 2-24-2009; Ord. No. 1615 §3, 3-11-2009]
A.
All public
meetings shall be open to the public and all public records and records
of public votes shall be available to the public for inspection and
copying, except that any public meeting, public record, minutes or
record of a public vote relating to one (1) or more of the following
matters, as well as other materials designated elsewhere in this Chapter,
shall be closed unless the public governmental body votes to make
them public:
1.
Legal
actions, causes of action or litigation involving a public governmental
body and any confidential or privileged communications between a public
governmental body or its representatives and its attorneys. However,
any minutes, vote or settlement agreement relating to legal actions,
causes of action or litigation involving a public governmental body
or any agent or entity representing its interests or acting on its
behalf or with its authority, including any insurance company acting
on behalf of a public government body as its insured, shall be made
public upon final disposition of the matter voted upon or upon the
signing by the parties of the settlement agreement, unless, prior
to final disposition, the settlement agreement is ordered closed by
a court after a written finding that the adverse impact to a plaintiff
or plaintiffs to the action clearly outweighs the public policy considerations
of Section 610.111, RSMo., however the amount of any monies paid by,
or on behalf of, the public governmental body shall be disclosed;
provided however, in matters involving the exercise of the power of
eminent domain, the vote shall be announced or become public immediately
following the action on the motion to authorize institution of such
a legal action. Legal work product shall be considered a closed record.
2.
Leasing,
purchase or sale of real estate by a public governmental body where
public knowledge of the transaction might adversely affect the legal
consideration therefor. However, any minutes or vote or public record
approving a contract relating to the leasing, purchase or sale of
real estate by a public governmental body shall be made public upon
execution of the lease, purchase or sale of the real estate.
3.
Hiring,
firing, disciplining or promoting of particular employees by a public
governmental body when personal information about the employee is
discussed or recorded. However, any vote on a final decision, when
taken by a public governmental body, to hire, fire, promote or discipline
an employee of a public governmental body shall be made available
with a record of how each member voted to the public within seventy-two
(72) hours of the close of the meeting where such action occurs; provided
however, that any employee so affected shall be entitled to prompt
notice of such decision during the seventy-two (72) hour period before
such decision is made available to the public. As used in herein,
the term "personal information" means information
relating to the performance or merit of individual employees.
4.
Non-judicial
mental or physical health proceedings involving identifiable persons,
including medical, psychiatric, psychological or alcoholism or drug
dependency diagnosis or treatment.
5.
Testing
and examination materials, before the test or examination is given
or, if it is to be given again, before so given again.
6.
Preparation,
including any discussions or work product, on behalf of a public governmental
body or its representatives for negotiations with employee groups.
7.
Software
codes for electronic data processing and documentation thereof.
8.
Specifications
for competitive bidding, until either the specifications are officially
approved by the public governmental body or the specifications are
published for bid.
9.
Sealed
bids and related documents, until the bids are opened; and sealed
proposals and related documents or any documents related to a negotiated
contract until a contract is executed or all proposals are rejected.
10.
Individually
identifiable personnel records, performance ratings or records pertaining
to employees or applicants for employment, except that this exemption
shall not apply to the names, positions, salaries and lengths of service
of officers and employees of public agencies once they are employed
as such. It is the policy of the City that no information relating
to present or past employees other than names, positions, salaries
and lengths of service shall be provided to any person or agency other
than:
11.
Records
which are protected from disclosure by law.
12.
Meetings
and public records relating to scientific and technological innovations
in which the owner has a proprietary interest.
13.
Records
relating to governmental hotlines established for the reporting of
abuse and wrongdoing.
14.
Confidential
or privileged communications between a public governmental body and
its auditor, including all auditor work product; however, all final
audit reports issued by the auditor are to be considered open records
pursuant to this Chapter.
15.
Operational
guidelines and policies developed, adopted or maintained by any public
agency responsible for law enforcement, public safety, first response
or public health for use in responding to or preventing any critical
incident which is or appears to be terrorist in nature and which has
the potential to endanger individual or public safety or health. Nothing
in this exception shall be deemed to close information regarding expenditures,
purchases or contracts made by an agency in implementing these guidelines
or policies. When seeking to close information pursuant to this exception,
the agency shall affirmatively state in writing that disclosure would
impair its ability to protect the safety or health of persons and
shall in the same writing state that the public interest in non-disclosure
outweighs the public interest in disclosure of the records. This exception
shall expire and be of no further force or effect on December 31,
2012.
16.
Existing
or proposed security systems and structural plans of real property
owned or leased by a public governmental body, and information that
is voluntarily submitted by a non-public entity owning or operating
an infrastructure to any public governmental body for use by that
body to devise plans for protection of that infrastructure, the public
disclosure of which would threaten public safety, specifically:
a.
Records
related to the procurement of or expenditures relating to security
systems purchased with public funds shall be open.
b.
When
seeking to close information pursuant to this exception, the public
governmental body shall affirmatively state in writing that disclosure
would impair the public governmental body's ability to protect the
security or safety of persons or real property and shall in the same
writing state that the public interest in non-disclosure outweighs
the public interest in disclosure of the records.
c.
Records
that are voluntarily submitted by a non-public entity shall be reviewed
by the receiving agency within ninety (90) days of submission to determine
if retention of the document is necessary in furtherance of a State
security interest. If retention is not necessary, the documents shall
be returned to the non-public governmental body or destroyed.
d.
This
exception shall expire and be of no further force or effect on December
31, 2012.
17.
Records
that identify the configuration of components or the operation of
a computer, computer system, computer network or telecommunications
network and would allow unauthorized access to or unlawful disruption
of a computer, computer system, computer network or telecommunications
network of a public governmental body. This exception shall not be
used to limit or deny access to otherwise public records in a file,
document, data file or database containing public records. Records
related to the procurement of or expenditures relating to such computer,
computer system, computer network or telecommunications network, including
the amount of monies paid by or on behalf of a public governmental
body for such computer, computer system, computer network or telecommunications
network, shall be open.
18.
Credit
card numbers, personal identification numbers, digital certificates,
physical and virtual keys, access codes or authorization codes that
are used to protect the security of electronic transactions between
a public governmental body and a person or entity doing business with
a public governmental body. Nothing in this Section shall be deemed
to close the record of a person or entity using a credit card held
in the name of a public governmental body or any record of a transaction
made by a person using a credit card or other method of payment for
which reimbursement is made by a public governmental body.
[Ord. No. 1500 §1(140.040), 9-27-2006]
In order to allow the fullest cooperation by employees and members
of the public in investigation of matters wherein an employee of the
City is alleged to have engaged in any form of misconduct, all files,
records and documents relating to investigations of allegations of
misconduct by City employees will be considered to be personnel records
and shall be closed records under the custody of the respective department
head or personnel office.
[Ord. No. 1500 §1(140.050), 9-27-2006]
A.
All information
obtained by the City regarding medical examinations, medical condition
or medical history of City employees or job applicants, if retained
by the City, shall be collected and maintained on separate forms and
in separate medical files and shall be treated as closed and confidential
records, except that:
1.
Supervisors
and administrators may be informed regarding necessary restrictions
on the work duties of employees and necessary accommodations;
2.
First
aid and safety personnel may be informed, when appropriate, if the
information reflects the existence of a disability which might require
emergency treatment; or
3.
Government
officials investigating compliance with State or Federal law pertaining
to treatment of persons with disabilities may be allowed access to
such records.
[Ord. No. 1500 §1(140.060), 9-27-2006]
A.
In order
to protect reasonable expectations of privacy on the part of persons
having dealings with the City, City records containing information
or entries of a personal, confidential, private or proprietary nature
including, but not limited to, income, sales data, financial circumstances,
household and family relationships, Social Security numbers, dates
of birth, insurance information and other information that reasonable
persons generally regard as private and not a customary subject for
public discourse, which information or entries have been provided
to the City by one complying with regulations requiring the disclosure
of such information, shall be excised from copies of City records
disclosed or provided to members of the public other than those persons
to whom the information of entries pertain. Persons desiring access
to information or entries excised from such records may file a supplementary
written request with the City Clerk for disclosure of material to
be specified in the request, which request shall state:
B.
The City
Clerk may afford all interested parties, including the persons to
whom the information pertains, a reasonable time within which to comment
on the requested disclosure prior to acting further on the request.
If an interested person objects to the disclosure of the requested
information, the City Clerk may conduct a hearing at which all interested
parties may be heard. At such hearing the Clerk shall consider, among
such other factors as may be reasonable and relevant:
1.
The
requirements and intent of State law, City ordinances and this policy;
2.
The
legitimate expectations of privacy on the part of interested parties;
3.
The
personal, confidential, private or proprietary nature of the information
at issue;
4.
Whether
the information was obtained by the City under compulsion of law or
was freely and voluntarily provided by the persons objecting to the
disclosure; and
5.
The
public purposes to be served by disclosure of the requested information.
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If the City Clerk determines that disclosure is legally required
or would otherwise serve the best interests of the public and that
such requirements or purpose outweigh the legitimate concerns or interest
of the persons to whom the information pertains, the Clerk shall provide
the requested information to the requesting party.
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C.
In addition to or in lieu of the hearing described above, the City Clerk may afford all interested parties a reasonable opportunity to seek judicial review of or relief from the proposed disclosure. The City Clerk may also utilize the procedures for judicial determination and/or opinion solicitation provided in Section 120.140.
D.
Records
and information that have been closed pursuant to the provisions of
this Chapter, Chapter 610, RSMo., and other relevant State and Federal
laws and regulations are to be treated as confidential by all employees
and elected and appointed officials of the City.
1.
It shall
be grounds for disciplinary action for any employee to:
a.
Violate
the confidentiality relating to such records or information;
b.
Copy
or remove closed and/or confidential information without the specific
consent of the custodian thereof or in the normal course of performing
such employee's duties for the City;
c.
Provide
or discuss closed records or confidential information with any person
other than as a necessary part of performing such employee's duties
for the City; or
d.
Divulge,
discuss or disclose information or records addressed in any closed
meeting of a public governmental body, other than as a necessary part
of performing such employee's duties for the City.
2.
Elected
and appointed officials are also expected to maintain the same strict
standards of confidentiality required of employees. Breach of the
confidentiality standards established by this Chapter and required
of employees in this Section may be grounds for removal from office
or other sanctions as may be deemed appropriate by the body of which
such official is a member or by the Board of Aldermen.
[Ord. No. 1500 §1(140.070), 9-27-2006]
A.
Each
public governmental body shall give notice of the time, date, place
and tentative agenda of each meeting in a manner reasonably calculated
to advise the public of the matters to be considered, and if the meeting
will be conducted by telephone or other electronic means, the notice
of the meeting shall identify the mode by which the meeting will be
conducted and the designated location where the public may observe
and attend the meeting. If a public body plans to meet by Internet
chat, Internet message board or other computer link, it shall post
a notice of the meeting on its website in addition to its principal
office and shall notify the public how to access that meeting. Reasonable
notice shall include making available copies of the notice to any
representative of the news media who requests notice of meetings of
a particular public governmental body concurrent with the notice being
made available to the members of the particular governmental body
and posting the notice on a bulletin board at City Hall or other prominent
place which is easily accessible to the public and clearly designated
for that purpose at the City Hall.
The notice shall be given at least twenty-four (24) hours, exclusive
of weekends and holidays when the City Hall is closed, prior to the
commencement of any meeting of a governmental body unless for good
cause such notice is impossible or impractical, in which case as much
notice as is reasonably possible shall be given.
B.
When
it is necessary to hold a meeting on less than twenty-four (24) hours'
notice, or at a place that is not reasonably accessible to the public,
or at a time that is not reasonably convenient to the public, the
nature of the good cause justifying that departure from the normal
requirements shall be stated in the minutes.
C.
A formally
constituted subunit of a parent governmental body may conduct a meeting
without notice as required by this Section during a lawful meeting
of the parent governmental body, a recess in that meeting or immediately
following that meeting, if the meeting of the subunit is publicly
announced at the parent meeting and the subject of the meeting reasonably
coincides with the subjects discussed or acted upon by the parent
governmental body.
D.
A public
body shall allow for the recording by audiotape, videotape or other
electronic means of any open meeting. A public body may establish
guidelines regarding the manner in which such recording is conducted
so as to minimize disruption to the meeting. No audio recording of
any meeting, record or vote closed pursuant to the provisions of Section
610.021, RSMo., shall be allowed without permission of the public
body; any person who violates this provision shall be guilty of an
ordinance violation and punished by imprisonment for a period not
to exceed fifteen (15) days, a fine not to exceed three hundred dollars
($300.00), or by both such fine and imprisonment.
E.
Notices
of meetings which substantially comply with the forms of notice suggested
by the office of the Missouri Attorney General shall be generally
acceptable to insure compliance with this policy.
[Ord. No. 1500 §1(140.080), 9-27-2006]
A.
A public
governmental body proposing to hold a closed meeting or vote may do
so by either:
1.
Giving
notice of same pursuant to the provisions of this Chapter along with
reference to the specific exception allowing such a closed meeting
under State law; or
2.
Upon
an affirmative public vote of the majority of a quorum of the public
governmental body. The vote of each member of the public governmental
body on the question of closing a public meeting or vote and the specific
reason for closing that public meeting or vote by reference to the
specific exception allowing such a closed meeting under State law
shall be announced publicly at an open meeting of the governmental
body and entered into the minutes.
B.
Any meeting
or vote closed pursuant to Section 610.021, RSMo., shall be closed
only to the extent necessary for the specific reason announced to
justify the closed meeting or vote. Public governmental bodies shall
not discuss any business in a closed meeting record, or vote which
does not directly relate to the specific reason announced to justify
the closed meeting or vote. Public governmental bodies holding a closed
meeting shall close only an existing portion of the meeting facility
necessary to house the members of the public governmental body in
the closed session, allowing members of the public to remain to attend
any subsequent open session held by the public governmental body following
the closed session.
C.
In the
event any member of a public governmental body makes a motion to close
a meeting or a record or a vote from the public and any other member
believes that such motion, if passed, would cause a meeting, record
or vote to be closed from the public in violation of any provision
in Chapter 610, RSMo., or this Chapter, such latter member shall state
his/her objection to the motion at or before the time the vote is
taken on the motion. The public governmental body shall enter in the
minutes of the public governmental body any objection made pursuant
to this Subsection. Any member making such an objection shall be allowed
to fully participate in any meeting, record or vote that is closed
from the public over the member's objection. In the event the objecting
member also voted in opposition to the motion to close the meeting,
record or vote at issue, the objection and vote of the member as entered
in the minutes shall be an absolute defense to any claim filed against
the objecting member pursuant to Chapter 610, RSMo.
[Ord. No. 1500 §1(140.090), 9-27-2006]
A.
Each
notice of an open meeting shall include a tentative agenda for the
meeting which shall include a list of general topics.
B.
Each
notice of an open meeting and vote to close part of the meeting shall
include a tentative agenda for the open meeting which includes a list
of general topics and shall state that the tentative agenda also includes
a vote to close a part of the meeting pursuant to specified statutory
authority.
C.
Notices
for closed meetings made in conformity with this Chapter and Chapter
610, RSMo., shall not be required to include a tentative agenda but
shall include a statement regarding specified statutory authority.
[Ord. No. 1500 §1(140.100), 9-27-2006]
A.
A journal
or minutes of open and closed meetings shall be taken and retained
by the public governmental body including, but not limited to, a record
of any votes taken at such meeting. The minutes shall include the
date, time, place, members present, members absent and a record of
any votes taken.
B.
All votes
by members of a public governmental body at any meeting shall be recorded.
When a roll call vote is taken, the minutes shall attribute each "yea"
and "nay" vote, or abstinence if not voting, to the name of the individual
member of the body. Any votes taken during a closed meeting shall
be taken by roll call and the minutes of the closed meeting, sufficient
to reflect the vote pursuant to this Subsection, shall be recorded.
All votes taken by roll call in meetings of a public governmental
body consisting of members who are all elected, except for the Missouri
General Assembly and any committee established by a public governmental
body, shall be cast by members of the public governmental body who
are physically present and in attendance at the meeting. When it is
necessary to take votes by roll call in a meeting of the public governmental
body, due to an emergency of the public body, with a quorum of the
members of the public body physically present and in attendance and
less than a quorum of the members of the public governmental body
participating via telephone, facsimile, Internet, or any other voice
or electronic means, the nature of the emergency of the public body
justifying that departure from the normal requirements shall be stated
in the minutes. Where such emergency exists, the votes taken shall
be regarded as if all members were physically present and in attendance
at the meeting.
[Ord. No. 1500 §1(140.110), 9-27-2006]
Each meeting shall be held at a place reasonably accessible
to the public and of sufficient size to accommodate the anticipated
attendance by members of the public and at a time reasonably convenient
to the public, unless for good cause such a place or time is impossible
or impractical. Every reasonable effort shall be made to grant special
access to the meeting to handicapped or disabled individuals.
[Ord. No. 1500 §1(140.120), 9-27-2006]
If a public record contains material which is not exempt from
disclosure, as well as material which is exempt from disclosure, the
custodian shall separate the exempt and non-exempt material and make
the non-exempt material available for examination and copying in accord
with the policies provided herein. When designing a public record
the custodian shall, to the extent practicable, facilitate a separation
of exempt from non-exempt information. If the separation is readily
apparent to a person requesting to inspect or receive copies of the
form, the custodian shall generally describe the material exempted
unless that description would reveal the contents of the exempt information
and thus defeat the purpose of the exemption.
[Ord. No. 1500 §1(140.130), 9-27-2006]
A.
The City
Clerk shall be the custodian of records and will be responsible for
maintenance and control of all records. The City Administrator may
designate deputy custodians in operating departments of the City and
such other departments or offices as the City Administrator may determine.
Deputy custodians shall conduct matters relating to public records
and meetings in accord with the policies enumerated herein.
B.
Except
as otherwise provided by law, the City shall provide access to and,
upon request, furnish copies of the City's public records subject
to the provisions of the Code of Ordinances relating to copying fees.
No person shall remove original public records from the City Hall
or from the office of the custodian of records without written permission
of the custodian. No public governmental body shall grant to any person
or entity, whether by contract, license or otherwise, the exclusive
right to access and disseminate any public record unless the granting
of such right is necessary to facilitate coordination with, or uniformity
among, industry regulators having similar authority.
C.
The custodian
of records may require persons seeking access to public records to
submit such request in writing and/or on a form designated by the
custodian for such purpose. Such written request shall be sufficiently
particular to reasonably apprize the custodian of the records sought.
D.
Each
request for access to a public record shall be acted upon as soon
as possible, but in no event later than the end of the third (3rd)
business day following the date the request is received by the custodian
of records. If records are requested in a certain format, the public
body shall provide the records in the requested format, if such format
is available. If access to the public record is not granted immediately,
the custodian shall give a detailed explanation of the cause for further
delay and the place and earliest time and date that the record will
be available for inspection. This period for document production may
exceed three (3) days for reasonable cause.
E.
If a
request for access is denied, the custodian of records shall provide,
upon request, a written statement of the grounds for such denial.
Such statement shall cite the specific provision of law under which
access is denied and shall be furnished to the requester no later
than the end of the third (3rd) business day following the date that
the request for the statement is received.
F.
Any member
of a public governmental body who transmits any message relating to
public business by electronic means shall also concurrently transmit
that message to either the member's public office computer or the
custodian of records in the same format. The provisions of this Subsection
shall only apply to messages sent to other members of that body so
that, when counting the sender, a majority of the body's members are
copied. Any such message received by the custodian or at the member's
office computer shall be a public record subject, however, to the
exceptions for closed records as provided by law.
[Ord. No. 1500 §1(140.140), 9-27-2006]
A public governmental body or record custodian in doubt about
the legality of closing a particular meeting, record or vote may,
subject to approval by the Board of Aldermen, bring suit in the Circuit
Court of Platte County to ascertain the propriety of such action.
In addition, subject to approval by the Board of Aldermen, the public
governmental body or custodian may seek a formal opinion of the Attorney
General or an attorney for the City regarding the propriety of such
action. In such events, the proposed closed meeting or public access
to the record or vote shall be deferred for a reasonable time pending
the outcome of the actions so taken.
[Ord. No. 1500 §1(140.150), 9-27-2006]
A.
The custodian
shall charge ten cents ($0.10) per page for a paper copy not larger
than nine (9) by fourteen (14) inches plus an hourly fee for duplicating
time not to exceed the average hourly rate of pay for clerical staff
of the City. Research time required for fulfilling records requests
may be charged at the actual cost of research time. Based on the scope
of the request, the City shall produce the copies using employees
of the City that result in the lowest amount of charges for search,
research and duplication time. Prior to producing copies of the requested
records, the person requesting the records may request the City to
provide an estimate of the cost to the person requesting the records.
The custodian shall receive (or may require) payment prior to duplicating
and/or searching for documents.
B.
Fees
for providing access to public records maintained on computer facilities,
recording tapes or disks, video tapes or films, pictures, maps, slides,
graphics, illustrations or similar audio or visual items or devices
and for paper copies larger than nine (9) by fourteen (14) inches
shall include only the cost of copies, staff time, which shall not
exceed the average hourly rate of pay for staff of the City required
for making copies and programming, if necessary, and the disk or tape
or other medium used for the duplication. Fees for maps, blueprints
or plats that require special expertise to duplicate may include the
actual rate of compensation for the trained personnel required to
duplicate such maps, blueprints or plats. If programming is required
beyond the customary and usual level to comply with a request for
records or information, the fees for compliance may include the actual
costs of such programming.
