[Ord. No. 2118 §§1 — 3, 8-18-2008]
In order to make adequate provision for and to stimulate, guide, direct and arrange the City and the future development and growth of the City, there is hereby established a Commission to be known as the City Planning and Zoning Commission as set out in Chapter 89, RSMo.
[Ord. No. 2118 §§1 — 3, 8-18-2008; Ord. No. 4183, 8-5-2025]
A. 
The City Planning and Zoning Commission shall consist of not more than fifteen (15) nor less than seven (7) members, including the Mayor, if the Mayor chooses to be a member and an Alderman who is selected by the Council if the Board of Aldermen chooses to have a member serve on the Commission. All members of the Planning and Zoning Commission shall be residents of the City to act on questions pertaining to the development of the City. A minimum of five (5) citizen members shall be required and appointed by the Mayor, subject to the approval of the Board of Aldermen, and shall serve without compensation for their services but may receive reimbursement for expenses approved by the Board of Aldermen.
B. 
For all appointments made after August 5, 2025, the term of each citizen member shall be for two (2) years; except, that the terms of the citizen members first (1st) appointed shall be for varying periods so that succeeding terms will be staggered. Vacancies shall be filled by appointment of the Mayor, with approval of the Board of Aldermen, and shall be for the unexpired term. Each member shall serve until his/her successor is appointed and qualified.
C. 
The Board of Aldermen may remove any citizen member for cause stated in writing and after a public hearing has been held regarding these charges, a copy of the charges having been served upon the member so charged at least ten (10) days prior to the hearing, either personally or by certified mail or by having the same at his usual place of residence. The member shall be given opportunity to be heard and answer such charges.
1. 
Non-attendance of meetings by citizen members shall be considered cause for removal. Specifically, a citizen member who is absent from two (2) consecutive meetings of the Planning and Zoning Commission may be considered for removal.
[Ord. No. 2118 §§1 — 3, 8-18-2008]
A. 
At its first (1st) organizational meeting of each year, the Planning and Zoning Commission shall, by majority vote of its membership (excluding the vacant seats), elect from its citizen members the following officers: one (1) member to serve as Chairman and preside over the Commission's meetings; one (1) member to serve as Vice Chairman; and one (1) member to serve as Secretary. The people so designated shall serve in these capacities for terms of one (1) year, with eligibility for re-election. Vacancies in these offices may be filled for the unexpired terms only by majority vote of the Commission membership (excluding vacant seats).
B. 
All Planning and Zoning Commission officers may take part in all deliberations and vote on all issues.
[Ord. No. 2118 §§1 — 3, 8-18-2008]
A. 
The Commission may make and adopt and recommend to the Board of Aldermen plans, goals and objectives relating to the growth, development and redevelopment of the City of St. Robert.
B. 
Develop and recommend to the Board of Aldermen policies, ordinances, administrative procedures and other means for carrying out plans in coordinated and efficient manner.
C. 
Make recommendations to the Board of Aldermen concerning proposed conditional use permits and land subdivisions and proposed Zoning Map changes as provided in Chapter 422 (Amendments).
D. 
The Planning and Zoning Commission may adopt rules and regulations governing its procedures and operations not inconsistent with the provisions of this regulation.
[Ord. No. 2118 §§1 — 3, 8-18-2008]
A. 
A quorum for the Planning and Zoning Commission shall consist of a majority of the Commission members (excluding vacant seats). Assuming all positions have been approved by the Mayor and the Board of Aldermen, a quorum of five (5) members is necessary for the Commission to take official action.
B. 
All actions of the Planning and Zoning Commission shall be taken by majority vote, a quorum of which being present.
C. 
A roll call vote shall be taken on all motions. All votes shall be recorded by name.
[Ord. No. 2118 §§1 — 3, 8-18-2008]
A. 
The Commission shall hold regular meetings and special meetings as they provide by rule. All meetings of the Commission shall be open to the public. All business of the Commission shall be transacted at such meetings. The agenda for each Commission meeting shall be provided seven (7) days in advance of the meeting to each Commission member.
B. 
Written notice shall be given to the applicant no later than fifteen (15) days before the scheduled Commission meeting. Written notice shall also be given to any other person who makes a written request for such notice.
C. 
Notice shall be given to other potentially interested persons by publishing a notice one (1) time in a newspaper having general circulation in the City of St. Robert not less than fifteen (15) days prior to the scheduled meeting date. The notice shall state the date, time and place of the meeting, reasonably identify the lot that is the subject of the application and give a brief description of the action requested or proposed.
D. 
At least twenty-four (24) hours (excluding weekends and holidays) before a Commission meeting, a notice of the meeting must be prominently posted at the meeting place of the Commission. The notice must include:
1. 
Date notice was posted.
2. 
Time notice was posted.
3. 
Time of meeting.
4. 
Date of meeting.
5. 
Place of meeting.
6. 
Tentative agenda of open public meeting.
E. 
The Commission shall keep minutes of its proceedings which shall be a public record. The Commission may appoint an assistant to attend the meetings and take the minutes, but an officer of the Commission (Secretary, Chairman, Vice Chairman) must sign the minutes and be responsible for their accuracy.
[Ord. No. 2118 §§1 — 3, 8-18-2008]
A. 
From time to time, the Commission may appoint one (1) or more individuals to help the Planning and Zoning Commission carry out its planning responsibilities with respect to a particular subject area. By way of illustration, without limitation, the Commission may appoint the employees and staff necessary for its work and may contract with City planners and other professional persons for the services it requires.
B. 
Those individuals and staff representatives shall sit as non-voting members of the Planning and Zoning Commission when such issues are being considered and lend their talents, energies and expertise to the Planning and Zoning Commission. However, all formal recommendations to the Board of Aldermen shall be made by the Planning and Zoning Commission.
C. 
Nothing in this Section shall prevent the Board of Aldermen from establishing independent advisory groups, committees or commissions to make recommendations on any issue directly to the Board of Aldermen.