[R.O. 1998 § 115.090; Ord. No. 2569 §1, 10-9-2008]
The office of City Administrator for the City is hereby created. For the purposes of this Code of Ordinances, such office may be referred to as "Administrator."
[1]
Editor's Note: Ordinance No. 2569 § 1, adopted October 9, 2008, repealed Sections 115.090, "Appointment And Term," 115.100, "Duties, Powers And Privileges" and 115.110, "Oath Of Office — Bond" and enacted new provisions set out herein. Former Sections 115.090 – 115.110 derived from CC 1988 §§ 2-136 – 2-138; Ord. No. 1114 §§ 1 – 2, 4, 5-6-1985.
[R.O. 1998 § 115.091; Ord. No. 2569 §1, 10-9-2008]
The Administrator shall be appointed by an affirmative vote of a majority of the entire Board of Aldermen with the approval of the Mayor for an indefinite term and shall serve at the pleasure of the appointing authority.
[R.O. 1998 § 115.092; Ord. No. 2569 §1, 10-9-2008]
The Administrator shall be at least twenty-one (21) years of age and shall be chosen solely on the basis of education, experience and executive and administrative qualifications. He/she shall hold, as a minimum, a master's degree in public administration or a related field from an accredited university and shall have at least two (2) years of practical experience in the field of public administration. Alternatively, he/she shall have at least five (5) years of such experience.
[R.O. 1998 § 115.094; Ord. No. 2569 §1, 10-9-2008]
Before entering upon the duties of his/her office, an Administrator shall file with the City a bond conditioned upon the faithful and honest performance of his/her duties and the rendering of faithful and proper accounts to the City for funds and property in his/her possession or under his/her control in the amount of fifty thousand dollars ($50,000.00); provided, however, in the event that the Administrator is covered by a blanket bond to the same extent, an individual bond shall not be required. The cost of such bond shall be borne by the City.
[R.O. 1998 § 115.096; Ord. No. 2569 §1, 10-9-2008]
The Administrator shall devote full time to the performance of the duties of his/her office and he/she shall not be otherwise employed.
[R.O. 1998 § 115.097; Ord. No. 2569 §1, 10-9-2008]
A.
Duties And Authority Generally. The Administrator shall be responsible for the administration and management of the business and employees of the City subject to the direction and supervision of the Mayor and the Board of Aldermen. To that end, he/she shall have the following duties and powers:
1.
General Administrative.
a.
Carry out all lawful policies established by the Mayor and Board of Aldermen.
b.
Establish short- and long-range goals for the City with the approval of the Mayor and Board of Aldermen.
c.
Develop a plan of organization to establish areas of responsibility, lines of authority and formal channels of communication for approval by the Mayor and Board of Aldermen.
d.
Provide for the maintenance of the physical property and equipment of the City; meet operating conditions in compliance with applicable federal, state and local legal requirements.
e.
Provide for periodic reports to the Mayor and Board of Aldermen on all aspects of the City's activities.
f.
Provide for meaningful relationships and communications between the City and its residents.
g.
Provide for an economic, efficient and safe delivery of supplies and services necessary in rendering efficient services to the City and its residents.
h.
Provide for a sound, stable and realistically economical insurance and bonding program for all aspects of City liability and risk.
i.
Supervise the operational activities of the court and all other departments and offices, except as otherwise provided for the Police Department in the ordinances relating to the Marshal and Chief of Police.
j.
Coordinate the activities of all departments and offices.
k.
Supervise the preparation of all bid specifications for services and equipment.
l.
Prescribe such rules and regulations as are necessary for the conduct of the City's departments, agencies and offices and revoke, suspend or amend any rule or regulation of any City department, agency or office not consistent with the ordinances of the City.
m.
Be accountable to the Mayor and Board of Aldermen for any actions taken and at all times be subject to the direct supervision, directions and control of the Mayor.
n.
Prepare and submit to the Mayor and Board of Aldermen an annual statement of objectives which will specify goals and timetables consistent with objectives set forth by the Mayor and Board of Aldermen.
o.
Perform related duties as required by the Mayor and Board of Aldermen not inconsistent with the Statutes of the State and the ordinances of the City.
p.
Serve as City Clerk and have all power and authority assigned to the City Clerk.
2.
Budgetary. Plan for the fiscal solvency and security of the City, including the submission of a realistic annual budget which provides for a program of sound fiscal management.
4.
Personnel.
a.
Recommend the establishment and maintenance of personnel programs employing sound personnel policies and practices which are internally consistent and externally competitive.
b.
Promote the organization and continuing development of a competent City staff.
c.
Design, prepare and submit for review and adoption by the Board of Aldermen personnel procedures, position classifications and compensation schedules for employees covered in the City's personnel program.
d.
Prescribe the functions and duties of officers and employees of the City not otherwise prescribed by any ordinance of the City.
e.
Appoint, promote or discharge from service all City Officers, who are not elected to office, and employees of the City, except as otherwise provided by law or City ordinances, including Section 200.030 relating to Police Officers. All such actions by the Administrator shall be based upon merit, qualifications, disqualifications of the officers or employees concerned without regard to his/her political beliefs or affiliations.
f.
Establish such administrative rules and regulations, not inconsistent with law or established City policy, as may be necessary or proper for the efficient and economical conduct of the business of the City.
5.
Financial.
a.
Supervise the collection and deposit of all taxes and revenues such as, but not limited to, sales, personal property, real estate, gasoline, cigarette and intangible taxes and road and bridge fund revenues, license and permit fees, Federal revenue sharing funds and court fines.
b.
Supervise in the manner prescribed by ordinance the purchase of all materials, supplies and equipment for which funds are provided in the budget or appropriated by the Board of Aldermen.
c.
Keep the Mayor and Board of Aldermen advised of the financial condition and future needs of the City, including the anticipated financial impact of proposed ordinances, and make such recommendations as he/she may deem appropriate.
d.
Supervise the preparation of a monthly status report covering all departmental operations and City financial conditions.
e.
Supervise and coordinate efforts on behalf of the City to obtain financial grants from any sources.
f.
Keep fully advised of the financial condition and future needs of the City.
6.
Media Relations. The Administrator shall be responsible for keeping the public informed of the purposes and methods of the City Government through all available news media.
7.
Other Duties. Perform such other duties as may be imposed upon him/her by the Mayor and Board of Aldermen or by a contract of employment with the City.
B.
Responsibility For City Property. The Administrator shall have responsibility for all real and personal property owned or maintained by the City. He/she shall have responsibility for all inventories of such property and for the upkeep of all such property. Personal property owned by the City may be sold by the Administrator only with approval of the Mayor and Board of Aldermen. Real property may be sold only when such sale is authorized by ordinance.
C.
Coordination Of Work Activities. The Administrator shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City Government.
D.
Investigative Responsibility. The Administrator shall have the authority to investigate, examine or inquire into the affairs or operation of any department of the City under his/her jurisdiction and shall report on any condition or fact concerning the City requested by the Mayor or Board of Aldermen.
E.
Addressing Board Of Aldermen. The Administrator shall have the authority to appear before and address the Board of Aldermen at any meeting.
F.
Limitation On Duties And Authority. At no time shall the duties or authority of the Administrator supersede those of the Mayor and Board of Aldermen.
[R.O. 1998 § 115.098; Ord. No. 2569 §1, 10-9-2008]
No member of the Board of Aldermen shall directly interfere with the conduct of any department or office or with the duties of employees subordinate to the Administrator except at the express direction of the Board of Aldermen or with the approval of the Mayor or Administrator.
[R.O. 1998 § 115.099; Ord. No. 2569 §1, 10-9-2008]
The City Administrator shall not use official authority influence for the purpose of interfering with any election. While retaining the right to vote as he/she pleases, he/she shall take no active part in any political campaign or lend support to or oppose the candidacy of any person seeking elective office in the City.
[R.O. 1998 § 115.100; Ord. No. 2569 §1, 10-9-2008]
In the event that the Administrator shall be absent for a period up to twenty-one (21) days because of illness, disability, vacation or for personal reasons, the Mayor, with approval of a majority of the members of the Board of Aldermen, may designate a City Administrator pro tem who shall have and perform all of the powers, rights and duties of the Administrator during such absence, but the individual so designated shall receive no additional compensation therefor. If the absence extends beyond twenty-one (21) days, then a City Administrator pro tem may be appointed by an affirmative vote of five (5) members of the Board of Aldermen with the approval of the Mayor for an indefinite term and shall serve at the pleasure of the Board of Aldermen.
[R.O. 1998 § 115.101; Ord. No. 2569 §1, 10-9-2008]
The City may enter into an employment contract with a person meeting the qualifications set forth in this Article. Such contract may more fully set forth the terms and conditions of employment but may not conflict with the provisions of this Article.
[R.O. 1998 § 115.102; Ord. No. 2569 §1, 10-9-2008]
The position of Assistant City Administrator is hereby created. The duties of the Assistant City Administrator shall be to assist the City Administrator and carry out the duties set forth above and such other duties as the Mayor and/or Board of Aldermen may periodically assign. The Assistant City Administrator shall receive such compensation and fringe benefits as shall be fixed by ordinance.