[Adopted 9-19-2007 by Ord. No. 07-95]
In order to provide the Village of Sherwood with a more efficient,
effective and responsible government under a system of a part-time
Board of Trustees (hereinafter referred to as "Board") at a time when
Village government is becoming increasingly complex, there is hereby
created the position of Village Administrator for the Village of Sherwood
(hereinafter referred to as "Administrator").
The Administrator shall be selected on the basis of merit, with
due regard to training, experience, administrative ability and general
fitness for the position, by a majority vote of the Board. The Administrator
shall be employed to serve for an indefinite term at the pleasure
of the Board. This section, however, shall not preclude the Board
from establishing other employment terms and conditions not inconsistent
with the provisions of this article or adopted employment policies
of the Village of Sherwood.
[Amended 8-10-2015 by Ord. No. 2015-123]
The position of Administrator may be combined with another appointed
Village employee position by majority vote of the Board.
The Administrator, subject to the limitations defined in resolutions
and ordinances of the Village of Sherwood and Wisconsin State Statutes,
shall be in charge of the administration of the Village, responsible
directly to the Board for the proper administration of the business
affairs of the Village, pursuant to the statutes of the State of Wisconsin,
the ordinances of the Village of Sherwood, and the resolutions and
directives of the Board, with powers and duties as follows:
A.
General duties:
(1)
Carry out the directives of the Board which require administrative
implementation and report promptly to the Board any difficulties encountered
herein.
(2)
Be responsible for the administration of all day-to-day operations
of the Village government, including the monitoring of all Village
ordinances, resolutions, Board meeting minutes and state statutes.
(3)
Establish, when necessary, administrative procedures to increase
the effectiveness and efficiency of Village government according to
current practices in local government not inconsistent with the directives
of the Board.
(4)
Serve as an ex officio nonvoting member of all boards, commissions
and committees of the Village, except as specified by the Board or
Wisconsin State Statutes.
(5)
Keep informed concerning current federal, state, and county legislation
and administrative rules affecting the Village and submit appropriate
reports and recommendations to the Board.
(6)
Keep informed concerning the availability of federal, state and county
funds for local programs; assist in obtaining these funds under the
direction of the Board.
(7)
Represent the Village in matters involving legislative and intergovernmental
affairs as authorized and directed as to that representation by the
Board.
(8)
Act as public information officer for the Village with the responsibility
of assuring that the news media are kept informed about the operations
of the Village and that all open meeting rules and regulations are
followed.
(9)
Establish and maintain procedures to facilitate communications between
citizens and Village government to assure that complaints, grievances,
recommendations and other matters receive prompt attention by the
responsible official and to assure that all such matters are expeditiously
resolved.
(10)
Promote the economic well-being and growth of the Village through
public and private sector cooperation.
(11)
Oversee emergency management plans, procedures and functions of the
Village.
(12)
Manage and coordinate functions of the Sherwood Water and Sewer Utility.
(13)
Manage and coordinate functions of the Public Works Department.
B.
Responsibilities to the Village Board:
(1)
Attend all meetings of the Board, assisting the Board as required
in the performance of its duties.
(2)
In coordination with the Village President and the Board, ensure
that appropriate agendas are prepared for all meetings of the Board,
all Board committees, and all other appropriate committees and commissions
of the Village, together with such supporting material as may be required.
(3)
Assist in the preparation of ordinances and resolutions as requested
by the Board.
(4)
Keep the Board regularly informed about the activities of the Administrator
by oral or written reports at regular and special meetings of the
Board.
(5)
In the event that action normally requiring Board approval is necessary
at a time when the Board cannot meet, the Administrator shall receive
directives from the Village President.
C.
Personnel:
(1)
Be responsible for the administrative direction and coordination
of all employees of the Village according to approved organization
procedures.
(2)
In consultation with the appropriate officials, be responsible for
the appointment, promotion, and, when necessary for the good of the
Village, the suspension or termination of employees below the department
head level.
(3)
Serve as personnel director for the Village with responsibilities
to see that complete and current personnel records, including specific
job descriptions, for all Village employees are kept; evaluate the
performance of all employees on a regular basis; recommend salary
and wage scales for Village employees not covered by collective bargaining
agreements; develop and enforce high standards of performance by Village
employees; assure that Village employees have proper working conditions;
and work closely with appropriate officials to promptly resolve personnel
problems or grievances.
(4)
Assist in labor contract negotiations and collective bargaining issues.
(5)
Assure that employees receive adequate opportunities for training
to maintain and improve their job-related knowledge and skills and
act as the approving authority for requests by employees to attend
conferences, meetings, training schools, etc., provided that funds
have been budgeted for these activities.
D.
Budgeting and purchasing:
(1)
Be responsible for the preparation of the annual Village budget,
in accordance with guidelines provided by the Village Board, and pursuant
to state statutes, for review and approval by the Board.
(2)
Administer the budget as adopted by the Village Board.
(3)
Report regularly to the Board on the current fiscal position of the
Village.
(4)
Supervise the accounting system of the Village and ensure that the
system employs methods in accordance with current professional accounting
practices.
(5)
Serve as the purchasing agent for the Village supervising all purchasing
and contracting of supplies and services, subject to the purchasing
procedures established by the Board and any limitation contained in
the Wisconsin State Statutes.
All officials and employees of the Village shall cooperate with
and assist the Administrator so that the Village government shall
function effectively and efficiently.
