[HISTORY: Adopted by the Mayor and Council of the Borough
of Buena 7-27-1987 by Ord. No. 338. Amendments noted where applicable.]
GENERAL REFERENCES
Purchasing — See Ch. 48.
[Amended 6-1-1998 by Ord. No. 455; 5-15-2000 by Ord. No. 471; 11-13-2000 by Ord. No. 478]
All checks drawn on accounts of the Borough of Buena for the
disbursement of money, including the payment of all claims, shall
be signed by at least two municipal officials as hereinafter set forth.
A.
Payroll
account and general payment of municipal claims. All checks drawn
on the Borough's payroll account, and all checks drawn for the payment
of general claims approved by the Borough Council, shall be signed
by either the Mayor or the President of Council and by either the
Chief Financial Officer or the Borough Clerk. In the absence of the
Mayor and President of Council, the Chief Financial Officer and the
Borough Clerk may sign; in the absence of the Chief Financial Officer,
the Municipal Clerk or by the Deputy Municipal Clerk and by one of
the following municipal officials: Mayor, President of Council, Clerk,
CFO, Deputy Clerk, Clerk Typist/Payroll Clerk.
[Amended 11-3-2003 by Ord. No. 505]
C.
Tax
accounts. Checks drawn on accounts utilized by the Tax Collector shall
be signed by the Tax Collector and one of the following municipal
officials: Mayor, President of Council, Clerk, Chief Financial Officer,
Deputy Clerk, Assistant Municipal Treasurer.
D.
Construction
Code accounts. Checks drawn on accounts utilized by the Construction
Code Department shall be signed by the Construction Code Official
or by the Construction Code Secretary (Clerk/typist assigned to the
Construction Code Office) and one of the following municipal officials:
Mayor, President of Council, Clerk, CFO, Deputy Clerk, Assistant Municipal
Treasurer.
[Amended 10-15-2001 by Ord. No. 487]
E.
Occupancy
accounts. Checks drawn on accounts utilized by the Occupancy Officer
shall be signed by the Occupancy Officer or by the Occupancy Office
Secretary (Clerk/typist assigned to the Occupancy Office) and one
of the following municipal officials: Mayor, President of Council,
Clerk, CFO, Deputy Clerk, Assistant Municipal Treasurer.
[Amended 10-15-2001 by Ord. No. 487]
F.
Fire
Safety Account. Checks drawn on the Uniform Fire Safety Account shall
be signed by the Fire Official or by the Fire Official Secretary (Clerk/typist
assigned to the Fire Official's Office) and one of the following municipal
officials: Mayor, President of Council, Clerk, CFO, Deputy Clerk,
Assistant Municipal Treasurer.
[Amended 10-15-2001 by Ord. No. 487]
G.
Municipal
Clerk accounts. Checks drawn on accounts utilized by the Municipal
Clerk shall be signed by the Municipal Clerk or by the Deputy Municipal
Clerk and by one of the following municipal officials: Mayor, President
of Council, Clerk, CFO, Deputy Clerk, Assistant Municipal Treasurer.
H.
Police
Department accounts. Checks drawn on accounts utilized by the Police
Department, including the Police Records Clerk Account, shall be signed
by the Chief of Police and by the Police Records Clerk. In the absence
of either the Chief or the Clerk, such checks shall be signed by one
of the following municipal officials: Mayor, President of Council,
Clerk, CFO, Deputy Clerk, Assistant Municipal Treasurer.
I.
In
the event a municipal official holds more than one municipal office,
such official shall only sign a Borough check in one capacity, and
a separate municipal official shall be required for the second signature
on said check. Checks drawn on any municipal account not included
in this section, or which may be opened after the effective date of
this section, shall be signed by the head of the department in which
the account is opened and by one of the following municipal officials:
Mayor, President of Council, Clerk, CFO, Deputy Clerk, Assistant Municipal
Treasurer.
[Amended 6-1-1998 by Ord. No. 455]
All moneys, including moneys collected by taxation, received
from any source by or on behalf of the Borough of Buena shall be paid
to the Chief Financial Officer, who shall deposit all such funds within
48 hours after receipt thereof to the credit of the Borough of Buena
in such account or accounts as are appropriate based upon the source
of the money received by the Chief Financial Officer. In the absence
of the Chief Financial Officer, the Assistant Municipal Treasurer,
the Municipal Clerk or the Deputy Municipal Clerk are hereby authorized
to receive and deposit funds in appropriate accounts of the Borough
of Buena. In the absence of all of the above named municipal officials,
the Mayor is hereby authorized to receive and deposit funds in appropriate
municipal accounts pursuant to N.J.S.A. 40A:5-15.
[Amended 6-1-1998 by Ord. No. 455]
Withdrawal slips or other documents which are required for the transfer of funds from one municipal account to another shall be signed by any two of three Borough officials designated for the payment of claims in § 6-1 of this chapter, with one signature from the Mayor or Acting Mayor, one signature from the Clerk or Deputy Clerk, or one signature from the Chief Financial Officer or Assistant Municipal Treasurer.
This chapter shall take effect upon passage and publication
as provided by law and shall be retroactive to July 1, 1987.
