The authority to purchase goods and services for the Borough
of Wood-Ridge shall be vested with the Borough Administrator who may
delegate said authority to other officers, employees, and volunteers
of the Borough, subject to the laws and regulations of the State of
New Jersey and the purchasing procedures and policies of the Borough.
The Borough Administrator shall establish purchasing procedures
and policies to regulate the acquisition of goods and services for
the Borough, the purchasing authority and responsibilities of Borough
officers, employees, and volunteers, and the safeguarding of the funds,
resources, goods, inventories, and property of the Borough.
A ledger of fixed assets costing over the amount of $5,000 shall
be maintained by Borough staff, as designated by the Borough Administrator.
The Borough Administrator shall monitor and periodically review the
ledger for completeness and accuracy.
Authorized officials may make emergency purchases and/or award
emergency contracts when an emergency affecting the public health,
safety or welfare of the residents and/or property of the Borough
requires the immediate delivery of goods or performance of services,
pursuant to N.J.S.A. 40A:11-6 and N.J.A.C. 5:34-6, subject to the
following conditions:
A. The following
officials are authorized to determine and/or confirm that an emergency
exists: Mayor, Borough Administrator, Borough Clerk, Borough Engineer,
DPW Superintendent, Police Chief, Fire Chief, Emergency Management
Coordinator, Construction Code Official and the designated deputy
of an official named herein, acting under the authority and in the
absence of said official.
B. The Mayor,
the Borough Administrator, the Borough Clerk, the Chief Financial
Officer, or the Purchasing Agent, or any acting official thereof, is
authorized to make emergency purchases and/or award emergency contracts.
In the absence of these officials, the designated deputy of an official
named herein, or an official authorized to determine and/or confirm
the existence of an emergency, may make emergency purchases and/or
award emergency contracts. The official authorizing an emergency purchase
and/or contract shall notify the Borough Administrator within 48 hours
of making said authorization.
C. If the
cost of an emergency purchase and/or contract exceeds the public bidding
threshold, the Mayor and Borough Council shall adopt a resolution
confirming the emergency and approving the emergency purchase and/or
contract and said resolution shall be submitted to the New Jersey
Division of Local Government Services.